Executive Assistant

RBC

Jan 21, 2025

Applications are closed

Job
Full-time
Mid Level
People, HR & Administration
Business, Operations & Strategy
Toronto

Requirements

3+ years of Executive or Administrative support experience supporting senior leadership.
Superior organizational skills specifically around calendar management, scheduling, ability to organize, plan, and schedule activities.
Demonstrates strong interpersonal, diplomacy, and communication skills, both written and verbal, working effectively with various levels of staff including executives and senior management.
Experience with common Applications including Microsoft Excel, Word, PowerPoint, RBC Connect, Concur, myHR, Workday, CoupaHost.
Demonstrated initiative, positive, and helpful attitude when dealing with others.
Ability to work with minimal supervision; efficiently and accurately.
Strong time management and prioritization skills.
Be resourceful.
Strong collaboration and flexibility.
Hybrid Role (3 days in office).

Responsibilities

Provide executive administrative assistance in support of the senior executives maintaining a high degree of confidentiality and accuracy within a fast-paced, deadline-driven environment.
Maintain master copies of organizational policy and procedure manuals
Manage and maintain calendars, coordinates meetings, conferences, and travel arrangements for the supported executives
Plan and coordinate internal and external meetings events: senior management team meetings, offsites, roundtables, Town Halls, tech demo days/hackathons, and other team meetings, including facilitation of WebEx meetings and speaker presentations on PowerPoint. Develop agendas, materials and routines, including action items and follow-ups.
Contribute to increasing employee engagement across the team of the supported executive, helping organize team socials, volunteering, and other activities to help the team feel connected to and proud to be part of RBC.
Act as the Executive’s delegate for email and phone mail
Research and respond to routine inquiries and requests
Prepare material for daily schedules and meeting bookings
Coordinate, administer, and manage department logistics, conducting a monthly audit reconciliation of travel and other expenses, supplies, telecommunications, equipment, and premises requirements, updating Vacation and Absence Management System, and producing / distributing monthly away lists
Manage correspondence and reporting, responding and prioritizing as appropriate and with discretion, assisting as primary liaison for the VP with senior internal and external stakeholders
Collaborate with other EAs, working as a team within clusters, providing leadership support and for relief purposes

FAQs

What is the main role of the Executive Assistant at RBC?

The Executive Assistant provides direct support to the senior leadership team, managing schedules, departmental events, and executive correspondence to ensure the effectiveness of the executives.

What are the primary responsibilities of the Executive Assistant?

The Executive Assistant is accountable for managing calendars, coordinating meetings and travel arrangements, preparing correspondence and presentation materials, and acting as a liaison with RBC Leadership and business partners.

What qualifications are required for this position?

Candidates must have 3+ years of Executive or Administrative support experience, superior organizational skills, strong communication skills, and experience with applications such as Microsoft Excel, Word, and PowerPoint, among others.

Is prior experience within RBC preferred for this role?

Yes, previous experience of working in different teams within RBC is considered a nice-to-have.

How many days a week is in-office attendance required for the hybrid role?

The role requires in-office attendance for 3 days a week.

What type of work environment can the Executive Assistant expect?

The Executive Assistant can expect a fast-paced, deadline-driven environment that demands a high degree of confidentiality and accuracy.

What kind of support will the Executive Assistant provide to the executives?

The Executive Assistant will support high-level administrative tasks, coordinate meetings and events, prepare materials, and manage executive correspondence while ensuring smooth communication.

What skills are emphasized as essential for this role?

Essential skills include strong time management, prioritization skills, attention to detail, and the ability to work with minimal supervision efficiently and accurately.

What is the employment type for this position?

The position is full-time.

What job skills are highlighted for this role?

Key skills include communication, data entry, detail-oriented work, email services, office administration, presentation software, spreadsheet software, teamwork, time management, and word processing software.

RBC

Ideas Happen Here.

Finance

Industry

10,001+

Employees

1864

Founded Year

Mission & Purpose

Royal Bank of Canada is a global financial institution with a purpose-driven, principles-led approach to delivering leading performance. Our success comes from the 88,000+ employees who leverage their imaginations and insights to bring our vision, values and strategy to life so we can help our clients thrive and communities prosper. As Canada’s biggest bank, and one of the largest in the world based on market capitalization, we have a diversified business model with a focus on innovation and providing exceptional experiences to our 17 million clients in Canada, the U.S. and 27 other countries. Learn more at rbc.com. We are proud to support a broad range of community initiatives through donations, community investments and employee volunteer activities. See how at rbc.com/community-social-impact.