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Executive Assistant

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Aviva

3d ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • London

AI generated summary

  • You must have experience supporting senior Directors in large organizations, strong IT skills, attention to detail, excellent communication, and the ability to manage multiple priorities under pressure.
  • You will manage directors' diaries, handle communications, prepare documents, coordinate with stakeholders, and support strategic initiatives for effective leadership operations.

Requirements

  • Proven experience as an Executive Assistant in a large, complex organisation, supporting senior Directors in a regulated environment
  • Strong IT skills, including Microsoft Word, Excel and PowerPoint, with confidence in creating high-quality presentations
  • High levels of discretion, attention to detail, and the ability to work at pace
  • Excellent organisational, communication and relationship‑management skills with the ability to juggle multiple priorities calmly under pressure
  • Good understanding of your aligned market or function

Responsibilities

  • As an experienced Executive Assistant, you’ll provide high-quality, proactive support to our Directors.
  • You’ll help them stay organised and focused by managing priorities, diaries and meetings, handling communications and ensuring documents are accurate and well-presented.
  • This role provides critical executive support working closely with Director-level leaders, supporting them to manage their time, priorities, and responsibilities effectively.
  • You will play a key role in ensuring their day runs smoothly, managing complex diaries and coordinating across a wide range of stakeholders.
  • You will build strong relationships and work closely with teams including Chief of Staff offices and EA’s across both IWR and CIO, Operations Manager and Company Secretariat (where relevant).
  • You will support the smooth running of our IWR CIO agenda and help the team deliver on strategic and operational priorities.
  • Where Directors sit on Boards, you will partner closely with Company Secretariat to ensure all governance requirements are met, including scheduling, coordination, and preparation of Board materials.
  • This is a varied and impactful role at the heart of Aviva’s leadership operations.

FAQs

What is the salary range for the Executive Assistant position?

The salary for the Executive Assistant position is circa £60,000, depending on location, skills, experience, and qualifications.

What kind of experience is required for this role?

The ideal candidate should have proven experience as an Executive Assistant in a large, complex organization, supporting senior Directors in a regulated environment.

Are there opportunities for bonuses in this role?

Yes, there is a bonus opportunity of 8% of the annual salary, with the actual amount depending on your performance and Aviva's performance.

What benefits does Aviva offer for this position?

Aviva offers a generous pension scheme, 29 days holiday plus bank holidays, private medical benefits, discounts on Aviva products, shares through the Matching Share Plan, and more.

Is there a requirement for IT skills in this role?

Yes, strong IT skills are required, particularly in Microsoft Word, Excel, and PowerPoint, with confidence in creating high-quality presentations.

What kind of support will be provided for personal wellbeing?

Aviva takes wellbeing seriously and provides lots of support and tools to help with wellness.

Will I have opportunities to volunteer?

Yes, you will have 3 paid volunteering days to help others and be part of the Aviva Communities.

Is there an understanding of the current technology landscape required?

While not mandatory, a keen interest in or understanding of the current technology landscape would be beneficial.

What type of work environment can I expect?

You can expect a hybrid work environment, with most people spending at least 50% of their time in the office each week.

How does Aviva view diversity and inclusion in the application process?

Aviva is inclusive and welcomes applications from all backgrounds and experiences, encouraging candidates to apply even if they don't meet every requirement.

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Aviva

Finance
Industry
10,001+
Employees
2000
Founded Year

Mission & Purpose

Aviva is nothing without our people. Living up to our purpose to be with you today for a better tomorrow applies to those we work with just as much as it does to our customers. We want Aviva to be a place where people can be themselves, and we want our workforce to reflect the customers and communities we serve. This means offering market-leading benefits and challenging ourselves to do more to build a workplace – and society – that works for all. It takes you. It takes Aviva.