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Executive Assistant

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American Express

21d ago

  • Job
    Full-time
    Senior Level
  • Legal
    People, HR & Administration
  • New York

AI generated summary

  • You must have experience supporting executives, strong organizational and communication skills, attention to detail, tech proficiency, and the ability to maintain confidentiality. A degree is preferred.
  • You will manage scheduling, travel arrangements, expense reports, team administration, correspondence, payroll, equipment orders, invoices, and compliance projects while resolving administrative challenges.

Requirements

  • Proven experience in supporting senior executives with exceptional organizational, administrative, and interpersonal skills.
  • A keen attention to detail and a sense of urgency in execution and follow-up.
  • Ability to work independently and collaboratively in a dynamic and fast-paced organization and manage multiple tasks and conflicting and changing priorities with little direction.
  • A strong sense of integrity with ability to handle sensitive issues and maintain complete confidentiality.
  • Positive attitude, solutions-oriented, proactive, able to prioritize, and reliable.
  • Intermediate to advanced computer skills required, including proficiency with Microsoft Office including PowerPoint, Excel, Word and Outlook.
  • Knowledge of Concur Expense & Travel, Ariba Buyer, SharePoint, WebEx, Slack preferred.
  • Excellent written and verbal communication skills.
  • Flexibility, ability to work effectively in a team, anticipate needs and seeks ways for leader’s organization to run efficiently.
  • Exudes professional maturity.
  • Bachelor’s degree preferred.

Responsibilities

  • Scheduling meetings with senior executives internally and externally, reserving conference rooms, coordinating meeting logistics.
  • Managing domestic and foreign travel arrangements including air, hotel, car transfers and meeting agendas.
  • Preparing, reviewing, and processing expense reports, in line with company T&E policy.
  • Supporting team administration including on-boarding for new hires, updating distribution lists, setting up group-wide team meetings.
  • Managing e-mails and correspondence in a timely manner.
  • Assisting with timekeeping and payroll duties.
  • Ordering workstations, devices and accessories as needed by the team.
  • Processing invoices and requisitions.
  • Assisting in the management and coordination of compliance-related projects and initiatives.
  • Proactively identify and resolve administrative issues and challenges.

FAQs

Do we support remote work?

Yes, we do support remote work, but in a hybrid format, with an expectation of being in the office at least three days a week.

What qualifications are required for the Executive Assistant position?

A proven experience in supporting senior executives with exceptional organizational, administrative, and interpersonal skills is required.

Is a Bachelor’s degree preferred for this role?

Yes, a Bachelor’s degree is preferred for the Executive Assistant position.

What are the core responsibilities of the Executive Assistant?

The core responsibilities include scheduling meetings, managing travel arrangements, preparing expense reports, supporting team administration, and assisting in managing compliance-related projects.

What salary range is offered for this position?

The salary range for this position is $31.49 to $49.28 hourly, plus bonuses and benefits.

Are there opportunities for career development?

Yes, there are career development and training opportunities available for employees.

What kind of benefits does American Express provide?

Benefits include competitive base salaries, bonus incentives, comprehensive health insurance, flexible working models, paid parental leave, access to wellness centers, and financial coaching.

How important is confidentiality in this role?

Handling sensitive information with discretion is crucial, so a strong sense of integrity and ability to maintain confidentiality is required.

What software skills are preferred for this role?

Intermediate to advanced computer skills, including proficiency with Microsoft Office (PowerPoint, Excel, Word, and Outlook) are required, along with knowledge of Concur Expense & Travel, Ariba Buyer, SharePoint, WebEx, and Slack being preferred.

Is the role suitable for someone who can work independently?

Yes, the ideal candidate should be able to work independently and confidently under pressure while managing multiple tasks and changing priorities.

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American Express

Finance
Industry
10,001+
Employees
1850
Founded Year

Mission & Purpose

At American Express, we know that with the right backing, people and businesses have the power to progress in incredible ways. Whether we’re supporting our customers’ financial confidence to move ahead, taking commerce to new heights, or encouraging people to explore the world, our colleagues are constantly striving to uphold our powerful backing promise to our customers and each other every day. These beliefs have been our North Star for 170 years as our business transformed – from helping evacuate travelers during World Wars, to ensuring the safety of our customers’ funds during the Great Depression in the U.S., to creating the Shop Small® movement to help small businesses recover from the Financial Crisis, to providing aid to communities impacted by many natural disasters and so much more. For generations, the key to our success has been the determination and resilience of our American Express colleagues. Now, as a globally integrated payments company, we work together to provide customers with access to products, insights and world-class experiences that enrich lives and build business success. Join us and let’s lead the way together.

Culture & Values

  • We Back Our Customers

    Relationships are at the heart of our business. We strive to be essential to our customers by delivering exceptional products, services and experiences every day – and promise to have their backs in everything we do.

  • We Make It Great

    We deliver an unparalleled standard of excellence in everything we do, staying focused on the biggest opportunities to be meaningful to our customers. From our innovative products to our world-class customer service, our customers expect the best—and our teams are proud to deliver it.

  • We Do What’s Right

    Customers choose us because they trust our brand and people. We earn that trust by ensuring everything we do is reliable, consistent, and with the highest level of integrity.

  • We Respect People

    We trust and respect one another for who we are and what we contribute. We are accountable to one another and empower every voice through open, courageous dialogue so others feel heard.

  • We Embrace Diversity

    We see diversity of people and experiences as fuel for the creativity and innovation we need to be and deliver our best.

  • We Stand for Inclusion

    We all have biases. However, we do not tolerate bias that excludes or minimizes anyone – all people belong. We’re committed to ensuring that we have a welcoming and inclusive culture where everyone’s voice matters and where people of all races, ethnicities, genders, gender identities, sexual orientations, ages, religions, disabilities and viewpoints can thrive.

  • We Win As a Team

    We view each other as colleagues—part of the same team, striving to deliver the brand promise to our customers and each other every day. Individual performance is essential and valued, but never at the expense of the team.

  • We Support Our Communities

    We respect our communities and are committed to working together so they can thrive and make a meaningful difference in the world.