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Executive Assistant

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Paramount Pictures

1mo ago

  • Job
    Full-time
    Expert Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Los Angeles

AI generated summary

  • You need 10+ years as an assistant, 5+ in a high-demand environment, strong multitasking and communication skills, proficiency in MS Office and Google Workspace, and familiarity with the entertainment industry.
  • You will manage calendars, coordinate meetings, handle travel, prepare reports, support investor relations, and assist with events while maintaining confidentiality and ensuring smooth operations.

Requirements

  • 10+ years experience as an assistant, and 5+ experience as an executive assistant in fast-paced, high demand environment
  • Shown track record of managing complex and dynamic calendars
  • Strong organizational and multitasking skills with excellent attention to detail
  • Excellent written, verbal, and interpersonal communication skills
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
  • Experience with travel coordination and expense reporting
  • Bachelors Degree or equivalent experience preferred
  • Familiarity with the entertainment industry and marketing concepts
  • Individual who is self-motivated, proactive, resourceful, and excels in problem-solving
  • Ability to interface effectively with senior management, external partners and other executive assistants
  • Strong teammate with the ability to work independently

Responsibilities

  • Serve as a gatekeeper for the EVP, Corporate Finance & Investor relations, managing access and communications to ensure efficient workflow and prioritize the teams time
  • Handle the EVPs daily calendar with high level of detail; eliminate conflicts and schedule meetings with internal and external attendees of multiple time zones
  • Attend meetings/calls with the EVP and take detailed notes
  • Gather materials for review and distribute feedback and notes
  • Arrange domestic and international travel plans and itineraries and compile travel documentation as needed
  • Prepare travel and expense reports in the Concur system
  • Assist in coordinating logistics for meetings including securing conference rooms, arranging catering, preparing presentations and agendas, etc.
  • Lead technical setups for meetings, including video conferencing equipment and software
  • Manage investor relations data in CRM and perform other department admin tasks such as uploading earnings call records to the Paramount website
  • Perform additional administrative duties such as ordering lunches, preparing guest passes, and ordering office supplies
  • Assist with planning and execution of department events, such as team-building activities, off-site meetings, or celebrations
  • Assist with planning and execution of roadshows and investor meetings/events
  • Proactively identify and resolve issues, ensuring smooth operations
  • Handle sensitive information with the utmost discretion and maintain confidentiality at all times
  • As needed, provide support to other department SVPs within the department

FAQs

What is the primary role of the Executive Assistant in the Corporate Finance & Investor Relations department?

The Executive Assistant will support the EVP leading the division, managing their calendar, communications, and various administrative tasks to ensure a smooth workflow.

What are the basic qualifications required for the Executive Assistant position?

Candidates should have 10+ years of experience as an assistant, including 5+ years as an executive assistant in a fast-paced environment, along with strong organizational skills and proficiency in Microsoft Office Suite and Google Workspace.

Is there a specific educational requirement for this position?

A Bachelor's Degree or equivalent experience is preferred for this role.

What is the salary range for the Executive Assistant position?

The hiring salary range for this position is $85,000.00 - $100,000.00, depending on various job-related factors.

Will travel coordination be part of the responsibilities?

Yes, the Executive Assistant will handle domestic and international travel plans and itineraries, as well as prepare travel and expense reports.

What kind of working environment can I expect at Paramount?

You can expect a dynamic and high-energy environment, where teamwork and a touch of fun and uniqueness are encouraged.

Are there opportunities for professional development within the company?

Yes, Paramount offers opportunities for engagement events, as well as a tuition assistance program as part of their benefits package.

How important is confidentiality in this role?

Maintaining confidentiality is crucial, as the Executive Assistant will handle sensitive information regularly.

Will I be required to coordinate meetings and logistics?

Yes, responsibilities include arranging meetings, securing conference rooms, arranging catering, and preparing presentations and agendas.

Does Paramount have an equal opportunity employment policy?

Yes, Paramount is committed to equal employment opportunity and fosters a spirit of inclusion in all aspects of their operations.

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Paramount Pictures

We Are Paramount

Entertainment & Media
Industry
1001-5000
Employees
1971
Founded Year

Mission & Purpose

Founded in 1912, Paramount Pictures works with the entertainment industry’s biggest filmmakers and brightest stars to produce and distribute entertainment around the world. The iconic Paramount logo has opened some of the most successful and beloved films in cinematic history, including timeless classics such as Sunset Boulevard, The Godfather, Forrest Gump and Ferris Bueller’s Day Off; and blockbuster franchises such as Star Trek, Transformers, and Mission: Impossible. Recent innovative break-out films such as Interstellar, Arrival, A Quiet Place and Rocketman have further elevated Paramount’s film legacy. On the small screen, Paramount Television Studios’ Defending Jacob, 13 Reasons Why, The Alienist: Angel of Darkness and Tom Clancy’s Jack Ryan have also been thrilling audiences. With a beautiful 65-acre lot in the heart of Hollywood, a worldwide network of offices and a culture of engagement, Paramount’s passionate employees ensure the studio continues to deliver creativity and innovation to a dynamic industry. Paramount is a subsidiary of ViacomCBS, which reaches 700 million global subscribers through MTV, Nickelodeon, Comedy Central, BET and other media networks.

Benefits

  • Health

    Working here includes health and wellness programs, vision plans, childcare and more. Comprehensive health, dental, vision and life insurance plans for employees and their families, including domestic partners. Health saving and flexible spending accounts. A plethora of health and wellness programs for all fitness levels and lifestyles

  • Wealth

    Competitive 401(k) plan with a company match. Tuition Assistance. Financial Wellness Planning

  • Self

    Family-centered programs such as backup childcare and eldercare, adoption and family building assistance. Employee Assistance Program. Employee discounts and perks. Commuter program including a bicycle commuter reimbursement