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Executive Assistant

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Mills & Reeve

6d ago

  • Job
    Full-time
    Mid & Senior Level
  • Legal
    People, HR & Administration
  • London

AI generated summary

  • You should have experience in professional services, strong organizational and communication skills, attention to detail, relationship-building ability, and a proactive, resilient attitude.
  • You will manage diaries, travel, and expenses, support business development, assist with finance tasks, coordinate workflows, and draft correspondence while ensuring exceptional client service.

Requirements

  • Experience in a professional services environment, ideally supporting lawyers or similar professionals;
  • a natural organiser, confident in managing multiple priorities and delegating tasks;
  • excellent written and verbal communication skills;
  • strong attention to detail and ability to build sustainable relationships with colleagues and clients; and
  • resilience, proactive, and willing to take on new responsibilities and challenges.

Responsibilities

  • Deliver outstanding Executive Assistant services to lawyers and business professionals;
  • manage diaries, meetings, travel arrangements, event planning and expenses;
  • support business development activities, including networking and updating client communications;
  • provide exceptional client service and proactively progressing tasks;
  • assist with finance and billing, including preparing invoices, and liaising with finance teams;
  • coordinate workflow, delegate tasks, and communicate effectively; and
  • draft correspondence, amend legal documents, and manage client spreadsheets.

FAQs

What is the main responsibility of the Executive Assistant at Mills & Reeve?

The main responsibility of the Executive Assistant includes providing comprehensive support to lawyers, managing diaries, travel arrangements, event planning, and assisting with finance and business development activities.

What qualifications or experience are required for this role?

Candidates should have experience in a professional services environment, ideally supporting lawyers or similar professionals, along with strong organizational skills, excellent communication abilities, attention to detail, and resilience.

Is prior legal experience necessary for this position?

While prior legal experience is preferred, the essential requirement is experience in a professional services environment supporting high-level professionals.

What kind of tasks will I be required to manage or assist with?

You will assist with diary and meeting management, travel arrangements, event planning, finance and billing, client communications, and document drafting, among other tasks.

What personal qualities are essential for an Executive Assistant at Mills & Reeve?

Essential qualities include being a natural organizer, confident in managing multiple priorities, having strong attention to detail, and possessing resilience and a proactive attitude.

Are there opportunities for career advancement within the company?

Yes, Mills & Reeve values staff development and offers opportunities to build skills and experience within a supportive environment.

What is the company culture like at Mills & Reeve?

The company culture is centered around achieving more for clients, fostering personal relationships, and promoting an inclusive and supportive working environment.

Will I receive training and support in this role?

Yes, Mills & Reeve is committed to helping each person thrive and will provide necessary training and support to ensure your success in the role.

Are flexible working arrangements available?

Yes, Mills & Reeve is happy to consider flexible working arrangements to achieve the right balance for both employees and the firm.

What benefits does Mills & Reeve offer its employees?

Mills & Reeve offers a competitive salary, a wide range of benefits, and opportunities for professional development. You can find more about the core benefits on their website.

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Mills & Reeve

We're a dynamic and thought-provoking law firm. We're flexible, personal and passionate about the law.

Law
Industry
1001-5000
Employees
1880
Founded Year

Mission & Purpose

Mills & Reeve is a leading UK law firm that provides comprehensive legal services to a wide range of clients, including businesses, individuals, and organisations. With a team of experienced lawyers, they offer expertise in various areas of law, including corporate law, commercial litigation, employment law, real estate, intellectual property, and more. Their ultimate mission is to deliver high-quality legal advice and innovative solutions to meet their clients' needs and help them navigate the complexities of the legal landscape. Mills & Reeve is committed to building long-term relationships with their clients, understanding their objectives, and providing practical and strategic legal advice to achieve their goals. Their purpose is to serve as trusted advisors, offering tailored legal services and supporting their clients' success in a rapidly changing business environment.

Culture & Values

  • Respect for each other

    We treat each other as equals, working respectfully with clients and with each other – always. Full stop.

  • Working together

    For clients: We’re a law firm that’s great at solving even the most complex problems. For employees: We’re supportive and loyal and it’s not in our nature to blame others when things go wrong. We enjoy spending time together and collaborating to develop innovative answers. We make time for each other, helping develop skills and sharing knowledge.

  • Strong client relationships

    For clients: We get to know you and your issues so we can provide tailored, pragmatic advice. It’s not just about offering an accurate legal viewpoint, but taking into account the bigger picture so we can help achieve your best outcome. For employees: We care about our clients’ interests and work to be a genuine consultative partner they can rely on for advice.

  • Openness

    For clients: We’re honest and straightforward, only offering advice we truly believe in. Importantly, our fees are transparent and we communicate clearly, regularly and in the way that suits you best. For employees: We balance being sincere and compassionate with being authentic and speaking up if something is wrong.

  • Client experience commitment

    We want to offer you more than just legal expertise. So together we’ll build a personal and supportive partnership with you – one that’s trusted and tailored to your needs.

Benefits

  • Five weeks' annual leave and the option to buy or sell a week each year

  • Extra day of leave for wedding/civil partnership, religious holiday and house moving

  • Bonus week leave every 11th year of continuous service

  • Enhanced maternity, paternity and adoption pay

  • Income protection after two years’ service

  • Life assurance with the choice of covering between two and 10 times annual basic salary