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Executive Assistant

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HSBC

14d ago

  • Job
    Full-time
    Mid, Senior & Expert Level
  • People, HR & Administration
    Business, Operations & Strategy
  • San Francisco

AI generated summary

  • You need administrative experience, a bachelor's degree or equivalent, strong typing and organizational skills, ability to anticipate needs, and discretion in handling confidential matters.
  • You will handle administrative tasks, manage correspondence and schedules, ensure compliance, produce reports, and support management with projects and inquiries.

Requirements

  • Proven and progressive administrative or secretarial experience or equivalent
  • Bachelor’s degree in business, related field, or equivalent experience
  • Excellent typing, customer service, problem-solving, and organizational skills. Proficiency with personal computers as well as pertinent mainframe systems and software packages
  • Ability to anticipate senior/executive manager needs as well as operate independently and handle majority of responsibilities without consultation
  • Ability to deal with all levels of personnel in a courteous and efficient manner and exercise discretion on confidential matters
  • Extensive knowledge of Company policies and practices

Responsibilities

  • Complete a variety of administrative and support duties, often of a confidential nature and unique to assigned area, including researching information and data, maintaining department records, and filing system and developing and producing reports and presentations
  • Produce letters, reports, memoranda, forms, schedules, etc., utilizing various PC-based software packages or other typing equipment, composing items from general outlines or own initiative
  • Schedule appointments and meetings and arrange travel accommodations
  • Open and screen mail and respond to correspondence and inquiries on behalf of senior or executive manager; receive and screen telephone calls and visitors, taking appropriate action using initiative and judgement
  • Ensure compliance, operational risk controls in accordance with HSBC or regulatory standards and policies; and optimize relations with regulators by addressing any issues
  • Provide administrative support to management and department members as necessary handling routine project work, program material preparation, and resolving issues with equipment, form completion, and follow up as appropriate

FAQs

What is the purpose of the Executive Assistant role at HSBC?

The Executive Assistant provides administrative and secretarial support for assigned senior or executive managers, ensuring efficient operations and facilitating communication within the company.

What qualifications are required for the Executive Assistant position?

Candidates should have proven administrative or secretarial experience, a bachelor's degree in business or a related field, excellent organizational skills, and the ability to handle confidential matters.

Is there a preference for certain types of experience when applying for the Executive Assistant role?

Yes, a proven and progressive administrative or secretarial experience or equivalent is preferred, along with proficiency in PC-based software and mainframe systems.

Will I be required to manage scheduling and travel arrangements?

Yes, the Executive Assistant is responsible for scheduling appointments and meetings, as well as arranging travel accommodations.

What kind of tasks will the Executive Assistant be handling?

Tasks include completing administrative duties, producing letters and reports, handling correspondence, and ensuring compliance with operational risk controls.

Is there an expectation to handle confidential information?

Yes, the Executive Assistant will often deal with a variety of confidential matters and must exercise discretion.

Are there opportunities for professional development within HSBC?

Yes, HSBC offers tailored professional development opportunities to ensure employees have the right skills for their roles.

What employee benefits are offered for the Executive Assistant position?

Employees receive competitive pay and benefits, access to a Wellness Hub, volunteerism policies, a matching gift program, and sustainability initiatives.

Is this role open to individuals who require immigration sponsorship?

No, applicants must be legally authorized to work in the U.S., as HSBC will not engage in immigration sponsorship for this position.

How does HSBC value diversity and inclusion in the workplace?

HSBC is committed to building a diverse and inclusive work environment, valuing differences, and providing support through Employee Resource Groups.

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HSBC

Finance
Industry
10,001+
Employees
1880
Founded Year

Mission & Purpose

Opening up a world of opportunity for our customers, investors, ourselves and the planet. We're a financial services organisation that serves more than 40 million customers, ranging from individual savers and investors to some of the world’s biggest companies and governments. Our network covers 63 countries and territories, and we’re here to use our unique expertise, capabilities, breadth and perspectives to open up a world of opportunity for our customers. HSBC is listed on the London, Hong Kong, New York, Paris and Bermuda stock exchanges.

Culture & Values

  • We value difference

    Seeking out different perspectives

  • We succeed together

    Collaborating across boundaries

  • We take responsibility

    Holding ourselves accountable and taking the long view

  • We get it done

    Moving at pace and making things happen