Executive Assistant

NBCUniversal

Aug 3, 2024

Applications are closed

Job
Full-time
Mid & Senior Level
Universal City

Requirements

Basic Qualifications:
Previous experience maintaining executive’s phone, calendar, work, and travel schedules using Microsoft Outlook
Strong interpersonal skills, including a professional phone manner and in-person presence
Proficient with Microsoft Office programs including Outlook, Word, Excel and Sharepoint with advanced knowledge of PowerPoint
Ability to work and maintain confidential information
Experience taking detailed notes and extracting action items
Ability to understand priorities and adjust meetings and content appropriately
Desired Qualifications:
Self-starter, who is organized with strong decision-making capability, ability to follow through without supervision and strong emotional maturity
Adaptable to various competing demands, and demonstrates the highest level of customer service and response
Superior organizational and administrative skills with ability to multi-task and prioritize work
Forward looking thinker, who actively seeks opportunities and proposes solutions
Must have professional polish and ability to interface with high level executives
Highly resourceful team-player, with the ability to also be extremely effective independently

Responsibilities

Responsible for proactively managing/coordinating daily schedule/calendar, contacts, travel arrangements, meetings (internal and external), conferences, and seminars
Arrange and schedule numerous meetings; maintain and update calendar; determine importance of meeting requests and schedule accordingly; demonstrate flexibility, patience and persistence in routinely rescheduling meetings
Serve as first-line of defense with the high volume of communications of phone and email
Arrange travel and all accommodations including comprehensive and detailed itineraries
Process reimbursement and expense reports in accordance with established policy guidelines; track expenses and follow-up in timely manner
Provide a bridge for smooth communication; demonstrate leadership to maintain credibility, trust and support with senior management staff
Responsible for excellence in complex meeting/event preparation (AV, room scheduling, telepresence events, etc.), set-up, and follow-up including preparing presentations/agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink
Coordinate on-boarding and off-boarding employees and consultants, including hardware installation request/repair, space planning, etc.
Manage general office and administrative tasks, including ordering of miscellaneous supplies, renewing memberships and subscriptions, managing distribution lists, photocopying, faxing, deliveries, etc.
Manage department files, including electronic document systems, intranet web sites, wikis, and web-based project management tools
Create and edit presentations, agendas, spreadsheets, communications, databases, and reports
Prioritize and track deliverables, manage project timelines, deadlines and requests
Participate in meetings, take notes and disseminate information to relevant stakeholders, including weekly email updates
Responsible for drafting and editing correspondence
Manage special projects as designated and assist other department members as necessary and acts as back up for other assistants on team
Perform other duties as assigned and assist with special projects as needed

FAQs

What is the job title for this position?

The job title is Executive Assistant.

What is the main responsibility of the Executive Assistant?

The main responsibility is to provide administrative support to the SVP, Title Creative & Marketing.

What qualifications are needed for this position?

Basic qualifications include previous experience managing executive schedules using Microsoft Outlook, strong interpersonal skills, proficiency in Microsoft Office programs, the ability to maintain confidentiality, experience taking detailed notes, and the ability to prioritize effectively.

Is any specific software proficiency required?

Yes, proficiency in Microsoft Office programs, particularly Outlook, Word, Excel, and advanced knowledge of PowerPoint is required.

What type of work environment can I expect?

This position is designated as hybrid, typically requiring in-office presence at least three days per week.

What is the salary range for this position?

The salary range is $47,500 - $60,000.

Are there any benefits offered for this role?

Yes, this position is eligible for company-sponsored benefits including medical, dental, and vision insurance, 401(k), paid leave, tuition reimbursement, and various discounts and perks.

Will I have any interaction with senior management?

Yes, this position has visibility to the NBCU Executive Leadership team, requiring professional communication and poise.

Is experience with event preparation required?

Yes, the role involves complex meeting/event preparation, including scheduling, setup, and follow-up.

Are there opportunities for career advancement in this position?

While the job description does not explicitly mention advancement, the role provides exposure to senior management and involvement in various projects, which can be beneficial for career growth.

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