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Executive Assistant

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Salesforce

1mo ago

  • Job
    Full-time
    Senior Level
  • Customer Relations
    People, HR & Administration
  • London
  • Quick Apply

AI generated summary

  • You need 5+ years of admin experience, strong organizational skills, virtual meeting platform expertise, project coordination, relationship management, and proficiency in Google Suite and collaboration tools.
  • You will manage schedules, coordinate meetings, prioritize calendar tasks, arrange travel, collaborate across teams, and assist with food orders and other administrative duties as needed.

Requirements

  • Minimum of 5+ years of applicable administrative experience, ideally from a global software organization.
  • Skillful execution of administrative activities, with high attention to detail, organization and process.
  • Experience with the setting up and management of virtual meeting platforms such as Zoom, Webex, GoToWebinars, Google Hangouts and conference calls.
  • Strong teamwork skills; and a confident ability to offer suggestions and improvements to process and work very collaboratively with others.
  • Strong relationship management skills, ability to build a personal network throughout the company.
  • Project Coordination experience needed at an intermediate complexity.
  • Strong verbal and written communication. Ability to communicate clearly and effectively with senior leaders and external partners.
  • Experience partnering with senior management in a fast paced, innovative environment.
  • Experience working with/in large administrative teams.
  • Working proficiency of Google Suite (Gmail, Docs, Drive, GMeet). Experience using Quip, Slack, Salesforce and Tableau are a plus.

Responsibilities

  • Manage day to day schedules in such a way that the executive is able to complete their obligations in an organized, efficient way.
  • Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, meetings with team members and customers, etc.
  • Proactively manage calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, team needs and Dreamforce.
  • Book appropriate domestic and international travel within Salesforce’s travel policy, taking into account travel Visas, costs and proper documentation.
  • Effectively work with employees from other groups within Salesforce and Senior Executives inside and outside the company, and recognizes key players within all organizations.
  • Assist with food orders, luncheon planning, and planning of other business related meetings as requested.
  • Other administrative and project duties as requested.

FAQs

What qualifications are required for the Executive Assistant position?

A minimum of 5+ years of applicable administrative experience is required, ideally from a global software organization.

What are the core responsibilities of an Executive Assistant at Salesforce?

Core responsibilities include managing day-to-day schedules, coordinating meetings, managing calendar priorities, booking travel, and assisting with various administrative and project duties.

What skills are considered important for this role?

Important skills include strong attention to detail, organization, project coordination, relationship management, and proficiency in Google Suite and virtual meeting platforms.

Is experience with senior management required for this position?

Yes, experience partnering with senior management in a fast-paced, innovative environment is necessary.

Can you describe the work culture at Salesforce?

Salesforce promotes a positive, diverse, and supportive culture, emphasizing teamwork, service, and excellence.

What additional skills or traits are desired for this position?

Additional desired skills include customer-centric orientation, agility in response to changing priorities, and the ability to manage projects under pressure.

How does Salesforce accommodate applicants with disabilities?

Salesforce is committed to providing an inclusive recruitment process and offers interviews to disabled applicants who meet the essential criteria for the role.

Will I receive benefits if I work at Salesforce?

Yes, Salesforce offers benefits and resources to support employees in finding balance and being their best.

What is the application limit for candidates?

Candidates are encouraged to apply for a maximum of 3 roles within 12 months to ensure an optimal candidate experience.

How does Salesforce handle data protection in the hiring process?

Salesforce uses AI tools to assist recruiters but ensures that human decision-making drives candidate selection. For more information, you can refer to their Candidate Privacy Statement.

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Salesforce

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Mission & Purpose

Salesforce is a leading cloud-based software company that provides customer relationship management (CRM) solutions and a wide range of enterprise applications. Their platform enables businesses to manage customer interactions, sales processes, marketing campaigns, and service operations in a centralised and efficient manner. Salesforce's ultimate mission is to empower companies to connect with their customers, partners, and employees in meaningful ways, fostering stronger relationships and driving business growth. Their purpose is to revolutionise the way businesses operate by offering a comprehensive suite of cloud-based tools and applications that streamline processes, enhance collaboration, and enable organisations to make data-driven decisions. With a strong focus on innovation, customer success,