Logo of Huzzle

Home

Matches

Explore

Manage

Executive Assistant

image

Dataminr

Nov 11

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • San Francisco, +2
  • Quick Apply

AI generated summary

  • You need a Bachelor’s degree or equivalent experience, 5 years in admin roles, strong Google and MS Office skills, excellent communication, time management, problem-solving abilities, and a professional demeanor.
  • You will manage calendars, coordinate travel, facilitate meetings, draft presentations, track expenses, and lead process improvements while maintaining confidentiality and supporting executives efficiently.

Requirements

  • Bachelor’s Degree or equivalent work experience and 5 years of experience in a related role involving heavy calendaring, administration, and/or client-facing responsibilities
  • Experience working in a professional environment interacting directly with all employee levels, including senior management and executives
  • Experience working with Google productivity tools, including Docs, Spreadsheets, Gmail, and Calendar and MS Office (Word, Excel, PowerPoint)
  • Excellent verbal and written communication skills, as well as superior attention to detail and organization skills
  • Exceptional time management and problem solving skills, including the ability to think quickly and resourcefully to accommodate last minute changes to an ever-changing schedule
  • Friendly, enthusiastic, professional demeanor with the ability to work independently and collaboratively within a team
  • Ability to maintain composure under pressure and juggle multiple and competing priorities

Responsibilities

  • Provide high-level administrative support to multiple executives across a wide range of duties, including managing complex calendars, coordinating travel and expenses, scheduling internal and external meetings, and ensuring executives remain on schedule while partnering closely with IT and Workplace teams to ensure seamless meeting logistics, technology setup, and office coordination.
  • Serve as a key partner in staff and leadership meetings by planning agendas, coordinating materials, facilitating discussions, and translating outcomes into actionable project plans; ensure accountability and progress through consistent follow up with leadership
  • Draft and develop presentations and materials for internal and external meetings
  • Process and track expense reports and reimbursements
  • Take initiative on cross functional and ad hoc projects, identifying opportunities to streamline operations, enhance team efficiency, and implement process improvements that drive organizational effectiveness
  • Maintain a high level of integrity and discretion in handling confidential information
  • Thrive in a fast-paced, high-demand environment, balancing independent judgment with strong collaboration, adaptability, and proactive communication to keep teams aligned

FAQs

What is the location for the Executive Assistant role at Dataminr?

The role can be remote or based out of our New York City office.

What are the key responsibilities of the Executive Assistant?

The Executive Assistant will provide high-level administrative support, manage complex calendars, coordinate travel, draft presentations, and facilitate leadership meetings, among other duties.

What is the required experience for this position?

A Bachelor’s Degree or equivalent work experience and at least 5 years in a related role involving heavy calendaring, administration, and/or client-facing responsibilities are required.

What tools and software proficiency is necessary for this role?

Proficiency in Google productivity tools (Docs, Spreadsheets, Gmail, and Calendar) and MS Office (Word, Excel, PowerPoint) is required.

What skills are valued for the Executive Assistant position?

Excellent verbal and written communication skills, superior attention to detail, exceptional time management, problem-solving abilities, and a friendly, professional demeanor are valued for this role.

Is there a specific language proficiency requirement?

While the job description does not specify a language requirement, proficiency in multiple languages could be beneficial, given Dataminr's focus on analyzing data across 150+ languages.

What is the annual base salary range for this position?

The annual base salary range for this position is $70,000 - $103,000, with eligibility for a discretionary bonus and Company equity.

Does Dataminr offer flexible work arrangements?

Yes, Dataminr provides various flexible work arrangements as part of its commitment to employee well-being.

How does Dataminr support diversity and inclusion?

Dataminr is committed to empowering employees to be their authentic selves through initiatives like employee resource groups, professional development opportunities, and fostering a culture of allyship.

Are there opportunities for professional development at Dataminr?

Yes, Dataminr offers professional development funds and programs to support the growth of its employees.

image

Dataminr

The Leading AI Platform for Real-time Information and Event Discovery

Technology
Industry
501-1000
Employees
2009
Founded Year

Mission & Purpose

Dataminr puts real-time AI and public data to work for our clients, generating relevant and actionable alerts for global corporations, public sector agencies, newsrooms, and NGOs. Our leading AI platform detects the earliest signals of high-impact events and emerging risks from hundreds of thousands of public data sources. Our real-time alerts enable tens of thousands of users at hundreds of public and private sector organizations across the globe to learn first of breaking events around the world, develop effective risk mitigation strategies, and respond with confidence as crises unfold. Dataminr is making its mark for growth and innovation, earning multi-year recognition on the Deloitte Technology Fast 500, Forbes AI 50, Forbes Cloud 100, and Built In Best Places to Work lists. Join our team and help the world manage risk in real time. You’ll work with 900+ talented people across eight offices, united by our passion to collaborate, make a difference, and have fun while doing it!