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Executive Assistant

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myGwork - LGBTQ+ Business Community

14d ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
  • London

AI generated summary

  • You must be an experienced EA supporting senior leaders, highly organized, adaptable, clear communicator, tech-savvy, calm under pressure, discreet, and proactive in supporting others.
  • You will manage calendars, coordinate meetings and travel, handle expenses, assist with team logistics, and improve processes for efficiency and smooth operations.

Requirements

  • Experienced EA You've supported senior leaders (Director or VP level) - ideally more than one at a time - in a fast-moving environment.
  • Organised and dependable Strong at managing competing priorities, spotting conflicts early and following through to completion.
  • Self-starter with excellent organisation, time-management and interpersonal skills You take ownership of your work, plan ahead effectively and build positive working relationships across teams.
  • Adaptable and able to pivot to the needs of the business You stay flexible and focused through change, keeping momentum and helping the team adjust with minimal friction.
  • Clear communicator You write and speak clearly, tailoring your approach for different audiences and summarising key points with precision.
  • Tech-confident Comfortable with Microsoft 365, Slack and other modern tools. Quick to learn whatever comes next.
  • Calm under pressure You stay composed and solutions-focused when plans change, keeping stakeholders informed.
  • Discreet and trustworthy You handle sensitive information with good judgement and professionalism.
  • Collaborative and proactive You enjoy supporting others, spot what's needed and take action within your remit to make things work better.

Responsibilities

  • Partnering with senior leaders Support leaders with reliable scheduling, communication and follow-through. Understand their working patterns, plan ahead for recurring needs and ensure day-to-day operations run smoothly.
  • Owning calendars and priorities Maintain accurate diaries across time zones, resolve conflicts quickly and protect focus time. Communicate changes promptly and keep stakeholders informed.
  • Making meetings matter Coordinate agendas, attendees and materials. Capture notes and track actions so meetings lead to clear outcomes and follow-ups.
  • Coordinating travel Book end-to-end itineraries (flights, hotels, ground transport) with clear details and contingencies. Handle changes efficiently and keep everyone informed.
  • Team and event coordination Assist with logistics for team meetings, offsites or small projects. Align people, venues and resources for smooth delivery.
  • Expenses and essentials Process expenses, POs and light budgeting accurately and on time. Maintain positive relationships with internal partners and vendors to keep operations running.
  • Improving processes Create or refine checklists, templates or simple tools that make repeat tasks easier and save time.

FAQs

Do we support remote work?

Yes, we operate in a hybrid format, allowing flexibility that supports both collaboration and focused delivery time.

What locations are available for this position?

The role can be based in Glasgow, Edinburgh, or London.

What is the main mission of the Executive Assistant role?

The main mission is to be the organisational engine for senior leaders by managing their time, details, and logistics so they can focus on what matters most.

What type of experience is required for this position?

Candidates should have experience as an Executive Assistant supporting senior leaders (Director or VP level), ideally managing more than one leader at a time in a fast-paced environment.

How important is adaptability in this role?

Adaptability is crucial as you'll need to pivot to the changing needs of the business while keeping momentum and helping the team adjust with minimal friction.

What tools and technologies should I be familiar with?

Candidates should be comfortable with Microsoft 365, Slack, and other modern tools, and be quick to learn new technologies as they emerge.

What are some key responsibilities of the Executive Assistant?

Key responsibilities include managing calendars, coordinating meetings, booking travel, processing expenses, and improving processes for efficiency.

What qualities are necessary for a successful Executive Assistant?

Successful candidates should be organized, dependable, calm under pressure, clear communicators, discreet, trustworthy, collaborative, and proactive.

Is there support for diversity and inclusion in the workplace?

Yes, Skyscanner is committed to building an inclusive workplace where everyone can thrive and celebrates diversity within its teams.

What kind of training or onboarding does Skyscanner provide for new hires?

While specific details on training and onboarding are not provided, Skyscanner emphasizes a supportive and caring team environment, which likely extends to new hires.

Are there benefits related to parental leave?

Yes, Skyscanner typically provides a minimum of 24 weeks of birth parent/maternity leave globally.

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myGwork - LGBTQ+ Business Community

The business community for LGBTQ+ professionals, graduates, inclusive employers and advocates for workplace equality.

Technology
Industry
11-50
Employees
2014
Founded Year

Mission & Purpose

myGwork is the largest global platform for the LGBTQ+ business community. Our mission is to make the workplace more inclusive for all by providing individual users and partner organizations access to a wide eco-system of services, including job opportunities, training, mentoring, employer branding, and free community events. Joining the platform is free for individual members, which supports myGwork’s goal of ensuring that the platform's benefits are as accessible and as far-reaching as possible. Corporate members get a tailored service, with carefully curated product packages to help them achieve all their DE&I goals. myGwork organizes two annual events, WorkFair – the largest virtual global career fair for the LGBTQ+ professionals, graduates and students, and WorkPride – a week-long global conference for the LGBTQ+ business community and allies during Pride Month. The company also recently launched the myGwork Academy, delivering practical and relevant LGBTQ+ training education to help create inclusive workplaces for all.