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Executive Assistant, Amazon Business

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Amazon

2mo ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
  • London
    Remote

AI generated summary

  • You need experience as an Executive Assistant, managing complex calendars, travel coordination, strong analytical skills, confidentiality, Microsoft Office proficiency, and process improvement in a fast-paced environment.
  • You will manage complex calendars, build relationships with EAs, drive process improvements, plan travel and events, oversee space planning, and anticipate needs while coordinating across teams.

Requirements

  • * Experience as an Executive Assistant
  • * Experience managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel, or experience with executive level calendar management
  • * Experience with domestic or international travel coordination, or experience in senior level leadership support
  • * Experience that includes strong analytical skills, attention to detail, and effective communication abilities
  • * Experience handling confidential information and maintaining professionalism in dealing with senior executives, or experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines
  • * Knowledge of Microsoft Office Suite (Excel, Word, SharePoint, and PowerPoint)
  • * Experience leading process improvements
  • * Experience in a fast-paced, high-tech company
  • * Experience designing processes to maximize efficiency

Responsibilities

  • Own and expertly manage complex, dynamic calendars for two leaders with distinct yet interdependent portfolios—protecting focus time, sequencing meetings strategically, and resolving scheduling conflicts with sound judgment
  • Build strong, trusted working relationships with EAs across AB and multiple VP partner teams across WW Amazon (US, EU, IN, JP)
  • Drive continuous improvement by designing and implementing new mechanisms, processes, and tracking systems that enhance team effectiveness
  • Own Public & Strategic team mechanisms including xBRs and All-Teams
  • Own travel for both leaders, and plan and execute team events
  • Oversee team space planning
  • Own complex calendars across time zones, coordinate high-stakes meetings with senior leaders, and track critical deliverables
  • Manage domestic and international travel, wrangle expense reports, and handle space planning as the org evolves
  • Anticipate needs before they're asked, handle urgent requests without breaking a sweat, and coordinate across teams without needing the full picture
  • Work with GenAI to improve manual processes

FAQs

What are the primary responsibilities of the Executive Assistant in this role?

The Executive Assistant will manage complex calendars for two Directors, coordinate domestic and international travel, organize team events, build relationships with other EAs, and drive continuous improvement in processes and tracking systems.

What are the key qualifications needed for this position?

Candidates should have experience as an Executive Assistant, managing multiple complex calendars, coordinating travel, strong analytical skills, effective communication abilities, and knowledge of Microsoft Office Suite.

Does this role involve working with advanced technology?

Yes, the role involves using GenAI to improve manual processes and enhance team effectiveness.

Are there opportunities for professional growth in this position?

Yes, Amazon Business offers growth opportunities and seeks individuals looking to be strategic thought partners within the organization.

Is experience in a fast-paced environment necessary for this role?

Yes, experience in a fast-paced, high-tech company is preferred.

What kind of team culture can I expect if I join?

You can expect a collaborative team of good humans who value ownership, trust, and a positive work environment while taking their work seriously without taking themselves too seriously.

Will I be responsible for travel coordination for both leaders?

Yes, the Executive Assistant will own travel planning and coordination for both Directors.

What tools and systems will I be using frequently in this position?

You will frequently use Microsoft Office Suite, including Excel, Word, SharePoint, and PowerPoint, as well as GenAI tools.

What specific types of events will I be organizing?

You will be organizing team events and other gatherings that support the Public Sector and Strategic Sector within Amazon Business.

Is experience with handling confidential information important for this role?

Yes, experience in handling confidential information and maintaining professionalism while dealing with senior executives is essential.

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Amazon

Retail & Consumer Goods
Industry
10,001+
Employees
1994
Founded Year

Mission & Purpose

Amazon is guided by four principles: customer obsession rather than competitor focus, passion for invention, commitment to operational excellence, and long-term thinking. We are driven by the excitement of building technologies, inventing products, and providing services that change lives. We embrace new ways of doing things, make decisions quickly, and are not afraid to fail. We have the scope and capabilities of a large company, and the spirit and heart of a small one. Together, Amazonians research and develop new technologies from Amazon Web Services to Alexa on behalf of our customers: shoppers, sellers, content creators, and developers around the world. Our mission is to be Earth's most customer-centric company. Our actions, goals, projects, programs, and inventions begin and end with the customer top of mind. You'll also hear us say that at Amazon, it's always "Day 1."​ What do we mean? That our approach remains the same as it was on Amazon's very first day - to make smart, fast decisions, stay nimble, invent, and focus on delighting our customers.