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Executive Assistant, AWS Sales & Marketing Legal

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Amazon

20d ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
  • London

AI generated summary

  • You need experience supporting senior management, managing calendars, handling confidential info, and using productivity tools. Strong communication skills, a Bachelor's degree, and adaptability in fast-paced environments are essential.
  • You will manage calendars, track deliverables, organize team activities, handle travel and expenses, support leadership, and experiment with new technologies to enhance team operations.

Requirements

  • Experience supporting senior management in large, corporate environments or equivalent
  • Experience managing multiple calendars, or experience with executive level calendar management
  • Experience with productivity and communications tools including Microsoft Office products and applications
  • Experience handling confidential information and maintaining professionalism in dealing with senior executives, or experience with end-to-end project management
  • Exceptional written, verbal, and interpersonal communication skills and attention to detail
  • Bachelor's degree
  • Experience working within a global company, with multi-country responsibilities
  • Experience coordinating cross-functional inputs, meeting deadlines, and effectively managing competing priorities
  • Experience completing complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround
  • Experience dealing well with ambiguity, prioritizing needs, and delivering measurable results in an agile environment
  • Experience in a fast-paced, high-tech company, or experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines
  • Experience handling confidential information and maintaining professionalism in dealing with senior executives
  • Curiosity about the way things work, a proclivity to improve and simplify, and experience designing efficient processes and leading process improvements
  • Familiarity with AI tools and capabilities

Responsibilities

  • Managing meeting and travel calendars and scheduling
  • Tracking and helping drive completion of key deliverables across the team
  • Working closely with the leadership team, recruiting and other Executive Assistants to provide support to the team
  • Organizing, executing, and assisting with team activities (e.g., meetings, off-sites, and team social events)
  • Managing domestic and international travel and expense reports
  • Performing other administrative support duties, as appropriate (e.g., expense processing, meeting note taking, etc.)
  • Contributing to team camaraderie and rapport
  • Traveling as needed to support leaders schedule and priorities
  • Experimenting with new technologies to help transform the way our team works

FAQs

What are the primary responsibilities of the Executive Assistant role?

The primary responsibilities include managing complex diary and travel calendars across multiple time zones, coordinating international travel and expenses, preparing team communications, assisting with meeting logistics and legal team events, and tracking key deliverables for the team.

What qualifications are required for this position?

The basic qualifications include experience supporting senior management in large corporate environments, managing multiple calendars, proficiency with Microsoft Office products, handling confidential information, and possessing exceptional communication skills.

Is a Bachelor's degree preferred for the Executive Assistant role?

Yes, a Bachelor's degree is preferred for this position.

How important is experience in a global company for this role?

Experience working within a global company with multi-country responsibilities is a preferred qualification for this role, as it helps in navigating diverse team dynamics.

Will the Executive Assistant need to travel?

Yes, the Executive Assistant may need to travel as needed to support leaders' schedules and priorities.

What type of work environment should the ideal candidate be comfortable with?

The ideal candidate should thrive in a fast-paced, high-tech work environment and be capable of handling multiple assignments while maintaining commitment to deadlines.

What are some preferred qualifications regarding adaptability?

Preferred qualifications include the ability to deal well with ambiguity, prioritize needs, and deliver measurable results in an agile environment.

Is knowledge of AI tools beneficial for this role?

Yes, familiarity with AI tools and capabilities is considered a preferred qualification for the Executive Assistant position.

Are there opportunities for team building and camaraderie in this role?

Yes, contributing to team camaraderie and rapport is an expected responsibility of the Executive Assistant.

How does Amazon promote diversity in the workplace?

Amazon is an equal opportunity employer and values a diverse workforce, believing it is central to their success. They make recruiting decisions based on experience and skills while ensuring an inclusive culture.

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Amazon

Retail & Consumer Goods
Industry
10,001+
Employees
1994
Founded Year

Mission & Purpose

Amazon is guided by four principles: customer obsession rather than competitor focus, passion for invention, commitment to operational excellence, and long-term thinking. We are driven by the excitement of building technologies, inventing products, and providing services that change lives. We embrace new ways of doing things, make decisions quickly, and are not afraid to fail. We have the scope and capabilities of a large company, and the spirit and heart of a small one. Together, Amazonians research and develop new technologies from Amazon Web Services to Alexa on behalf of our customers: shoppers, sellers, content creators, and developers around the world. Our mission is to be Earth's most customer-centric company. Our actions, goals, projects, programs, and inventions begin and end with the customer top of mind. You'll also hear us say that at Amazon, it's always "Day 1."​ What do we mean? That our approach remains the same as it was on Amazon's very first day - to make smart, fast decisions, stay nimble, invent, and focus on delighting our customers.