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Executive Assistant - Boston

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Costello Medical

Sep 22, 2023

Applications are closed

  • Job
    Full-time
    Entry Level
  • People, HR & Administration
  • $42K - $45K
  • Boston

Requirements

  • You will be hard-working, motivated and thrive in a fast-paced environment. Most importantly, you will enjoy making a positive difference to the working lives of the managers you support, which will include striving to reduce their administrative burden.
  • Essential requirements for the role are:
  • Excellent organizational skills, including the ability to manage multiple tasks and projects, prioritize tasks and workload as well as responding to changing deadlines
  • The ability to adapt to the different working styles of those you support
  • A flair for, and attention to detail
  • A strong customer focus and professional verbal and written communication
  • Fluency in Microsoft Office, including Outlook
  • Discretion and the ability to handle sensitive documents and information appropriately
  • A good level of proficiency in written English and arithmetic
  • A high level of proactivity to shape this role and add most value for those you support
  • A “can do” approach, and the positivity and creativity required to continually improve processes
  • Desired requirements for the role are:
  • An interest in healthcare, as you will be exposed to some of the scientific work delivered for clients

Responsibilities

  • Calendar management
  • Scheduling meetings and event, which includes organizing logistics, arranging catering, researching costs, liaising with venues and booking facilities
  • Supporting with the organization of both domestic and international travel
  • Collating agendas, attending meetings and minute taking
  • Answering telephones and taking messages
  • Responding to, drafting, and filing emails
  • Document management including printing and filing documents for signature
  • Drafting documents and presentations, as well as reviewing documents for accuracy
  • Copying scientific details between different document types
  • Making purchases and processing expenses
  • Supporting wider company projects
  • Responding to personal administrative tasks
  • Acting as the first point of contact for internal and external queries and requests
  • Other ad-hoc tasks in support of the rest of the Technical and Operational Support Team

Application Process

  • Our recruitment process includes a telephone interview with a member of the Talent Acquisition team, followed by an assessment for you to complete in your own time. If successful, you will be invited to an interview with senior members of the team in our Boston office as well as senior colleagues from our Operations division. Our standard recruitment process lasts around 2 to 4 weeks, however, this can be adapted if necessary.
  • We are currently recruiting for start dates throughout 2023, including October and November, and you will be asked to state your availability on your application form. We can also consider applications from those seeking a deferred start date in 2024. Whilst there are no set application deadlines, we would encourage you to submit your application as soon as possible so that we can begin processing your application, as the role will close when a suitable candidate is found.
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Costello Medical

Science & Healthcare
Industry
201-500
Employees
2008
Founded Year

Mission & Purpose

At Costello Medical, we enjoy building lasting partnerships in the healthcare sector by providing an exceptional service. Our vision is to be a community of the very best people, constantly challenging ourselves to make meaningful and outstanding contributions to improving healthcare. Our experts support the healthcare sector in the analysis, interpretation, and communication of clinical and health economic data; our service offerings include evidence development, statistics, health economics, HTA, real-world evidence, market access, medical affairs, publications, and design. We are one of the most established independent agencies delivering medical communications and health economic services. We have grown organically since foundation in 2008 to a team of over 400 based in Cambridge, London, Manchester and Bristol in the UK and internationally in Singapore, China and the US. Our talented team has experience with a variety of leading pharmaceutical and device companies across an extensive range of therapy areas and geographies, including Europe, Asia Pacific, and North America. We are proud to have achieved a 3-star accreditation with Best Companies™ for a sixth consecutive year, and have achieved B Corp certification, showing that we meet the highest standards of verified social and environmental performance.

Benefits

  • 4% Employer pension contributions

  • Comprehensive travel insurance for our colleagues and their families

  • Flexible benefits scheme offering additional holiday, cash payments and pension contributions

  • Flexible Working Hours

  • 25 Days Holiday + Bank Holidays

  • Competitive Starting Salary