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Executive Assistant Business Partner II, Business Development

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Uber

1mo ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • London

AI generated summary

  • You should have 8+ years of admin experience (6+ as Sr. EA), support a VP/Director, and be advanced in Google Suite, with knowledge of tools like Slack and Concur.
  • You will manage calendars, schedule meetings, coordinate travel, draft itineraries, track action items, assist with events, and ensure timely expense submissions and project follow-ups.

Requirements

  • Minimum 8+ years of administrative experience preferred (min. 6+ in Sr. EA role)
  • Minimum 4+ years experience supporting a VP-level leader in any sized business or a Director-level leader in a global business
  • Advanced Google Suite/Workspace experience in a professional setting (Mail, Calendar, Docs, Sheets, Slides, Groups)
  • Experience with business tools and platforms such as Slack, Concur, Egencia, Coupa, and MeetingSelect

Responsibilities

  • Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
  • Help ensure leader is properly prepared and on time for all meetings
  • Assist with the scheduling of multiple stakeholder meetings
  • Contribute to leadership meetings by taking notes and tracking action items
  • Navigate a complex conference room landscape
  • Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs
  • Make domestic and international travel arrangements and process travel expense reports based on direction from traveler
  • Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
  • Follow up and provide reminders on project deadlines, AIs, and deliverables
  • Assist with ensuring the timely review and submission of expenses
  • May assist with facility/space planning logistics
  • May preview and provide feedback regarding team expense reports, and assist with running leader's or team's morale budget
  • May work on other tasks and projects as assigned

FAQs

What is the minimum experience required for this position?

The minimum experience required is 8+ years of administrative experience, with at least 6+ years in a Senior Executive Assistant role.

What type of executives will I be supporting in this role?

In this role, you will be supporting executives within the Business Development department, specifically VP-level or Director-level leaders.

What tools and platforms should I be familiar with for this position?

You should have advanced experience with Google Suite/Workspace, as well as familiarity with business tools such as Slack, Concur, Egencia, Coupa, and MeetingSelect.

Will I be responsible for travel arrangements?

Yes, you will be responsible for making domestic and international travel arrangements and processing travel expense reports.

Is event planning part of the job responsibilities?

Yes, assisting with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs is part of the responsibilities.

What kind of work environment can I expect in this role?

You can expect to work in a global, fast-paced, high-volume office environment that collaborates regularly with business development teams, professional services firms, and finance/banking industry executives.

Will I need to help manage calendars and schedule meetings?

Yes, you will manage complex calendars, vet and prioritize meetings, and assist in scheduling multiple stakeholder meetings.

Is note-taking during meetings part of my duties?

Yes, you will contribute to leadership meetings by taking notes and tracking action items.

Are there opportunities for other projects beyond executive support?

Yes, you may work on other tasks and projects as assigned beyond the primary executive support responsibilities.

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Uber

We reimagine the way the world moves for the better.

Technology
Industry
10,001+
Employees
2009
Founded Year

Mission & Purpose

We are Uber. The go-getters. The kind of people who are relentless about our mission to help people go anywhere and get anything and earn their way. Movement is what we power. It’s our lifeblood. It runs through our veins. It’s what gets us out of bed each morning. It pushes us to constantly reimagine how we can move better. For you. For all the places you want to go. For all the things you want to get. For all the ways you want to earn. Across the entire world. In real time. At the incredible speed of now. The idea for Uber was born on a snowy night in Paris in 2008, and ever since then our DNA of reimagination and reinvention carries on. We’ve grown into a global platform powering flexible earnings and the movement of people and things in ever expanding ways. We’ve gone from connecting rides on 4 wheels to 2 wheels to 18-wheel freight deliveries. From takeout meals to daily essentials to prescription drugs to just about anything you need at any time and earning your way. From drivers with background checks to real-time verification, safety is a top priority every single day. At Uber, the pursuit of reimagination is never finished, never stops, and is always just beginning.

Culture & Values

  • Go get it

    Bring the mindset of a champion. Our ambition is what drives us to achieve our mission. How we define a champion mindset isn’t based on how we perform on our best days, it’s how we respond on the worst days. We hustle, embrace the grind, overcome adversity, and play to win for the people we serve. Because it matters.

  • Trip obsessed

    Make magic in the marketplace. The trip is where the marketplace comes to life. The earner, rider, eater, carrier and merchant are the people who connect in our marketplace - and we see every side. This requires judgment to make difficult trade-offs, blending algorithms with human ingenuity, and the ability to create simplicity from complexity. When we get the balance right for everyone, Uber magic happens.

  • Build with heart

    We care. We work at Uber because our products profoundly affect lives and we care deeply about our impact. Putting ourselves in the shoes of the people who connect in our marketplace helps us build better products that positively impact our communities and partners. Our care drives us to perfect our craft.

  • Stand for safety

    Safety never stops. We embed safety into everything we do. Our relentless pursuit to make Uber safer for everyone using our platform will continue to make us an industry leader for safety. We know the work of safety never stops, yet we can and will challenge ourselves to always be better for the communities we serve.

  • See the forest and the trees

    Know the details that matter. Building for the intersection of the physical and digital worlds at global scale requires seeing the big picture and the details. Knowing the important details can change the approach, and small improvements can compound into enormous impact over time.

  • One Uber

    Bet on something bigger. It’s powerful to be a part of something bigger than any one of us, or any one team. That’s why we work together to do what’s best for Uber, not the individual or team. We actively support our teammates, and they support us - especially when we hit the inevitable bumps in the road. We say what we mean, disagree and commit, and celebrate our progress, together.

  • Great minds don't think alike

    Diversity makes us stronger. We seek out diversity. Diversity of ideas. Identity. Ethnicity. Experience. Education. The more diverse we become, the more we can adapt and ultimately achieve our mission. When we reflect the incredible diversity of the people who connect on our platform, we make better decisions that benefit the world.

Benefits

  • Comprehensive Healthcare

  • Flexible Work

  • Uniquely Uber

  • Health & Wellness