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Executive Assistant for VP Consumer Marketing

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Verizon

Oct 19, 2024

  • Job
    Full-time
    Junior & Mid Level
  • People, HR & Administration
    Business, Operations & Strategy
  • New York
  • Quick Apply

AI generated summary

  • You need a Bachelor's degree or 1+ years of experience, project management skills, 3+ years of admin experience, proficiency in Google Suite/Microsoft Office, and strong communication abilities.
  • You will manage a complex calendar, arrange travel, oversee office operations, process expenses, prepare documents, screen calls, and support company events and projects.

Requirements

  • Bachelor's degree or one or more years of work experience.
  • Project management experience.
  • Experience supporting a senior executive.
  • Three or more years of administrative experience.
  • Strong proficiency with Google Suite (Docs, Slides, Sheets), Microsoft Office (Word, PowerPoint, Excel), and Slack.
  • Are organized, detail-oriented, and thrive on resolving operational challenges that come your way.
  • Strong verbal and written communication skills.
  • Ability to work well independently and under pressure.
  • Willingness to work overtime; available evenings and/or weekends if needed.

Responsibilities

  • Managing and maintaining a senior executive's complex calendar with constantly changing priorities, while maintaining sensitivity, including scheduling meetings and appointments without clearance on occasion.
  • Arranging travel and hotel accommodations, as necessary.
  • Organizing and coordinating the operation of an office, overseeing and managing the provisioning of supplies, equipment and services that enable the staff to perform their jobs effectively.
  • Establishing and communicating procedures used in day-to-day operations and making revisions as appropriate.
  • Processing departmental expenses and limited budget oversight.
  • Preparing documents including customized reports, presentations, proposals and correspondence. Using discretion with regard to formatting and layout.
  • Performing routine administrative functions, such as responding to inquiries with standard letters or arranging meetings and conferences.
  • Screening telephone calls and visitors, ascertaining who can be redirected to subordinate managers or other offices.
  • Gaining thorough knowledge of the Executive’s span of control, as well as, company policies and procedures.
  • Leading and/or participating in short-term projects that are relatively small in scope.
  • Developing processes for maintaining departmental records and training other administrative personnel on procedures.
  • Providing onsite support for company events and meetings.

FAQs

What is the primary role of the Executive Assistant for the VP of Consumer Marketing?

The primary role is to support the VP by managing complex calendars, coordinating office operations, arranging travel, and performing various administrative functions to ensure office efficiency.

Where is this position located?

The position can be located in either the Basking Ridge, NJ office or the 140 West New York, NY office.

What qualifications are required to apply for this role?

A Bachelor's degree or at least one year of work experience, project management experience, and experience supporting a senior executive are required.

Are there additional skills that would be beneficial for this role?

Yes, three or more years of administrative experience, strong proficiency with Google Suite and Microsoft Office, exceptional organizational skills, strong verbal and written communication skills, and the ability to work well independently are all beneficial.

Will the Executive Assistant need to work overtime?

Yes, there may be a willingness required to work overtime, including evenings and/or weekends as needed.

How many office days are required per month in this hybrid role?

A minimum of eight assigned office days per month is required, scheduled by the manager.

Does Verizon provide any benefits for this position?

Yes, Verizon offers a comprehensive benefits package that includes health and wellness benefits, 401(k) Savings Plan, paid time off, and other incentives.

Is this position open to applicants from diverse backgrounds?

Yes, Verizon is an equal opportunity employer and celebrates employees' differences, promoting an inclusive environment that encourages authenticity and belonging.

What is the compensation range for this position?

The compensation range for this position, based on a full-time schedule, is between $63,000.00 and $117,000.00 annually, depending on location and job-related skills and experience.

Is this position involved in project management?

Yes, project management experience is specified as one of the requirements for this role.

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