Executive Assistant - Gurgaon, India

Arthur D. Little

Oct 22, 2024

Applications are closed

Job
Full-time
Senior Level
People, HR & Administration
Business, Operations & Strategy
Gurgaon

Requirements

EXPERIENCE, EDUCATION AND SKILL REQUIREMENTS
College degree or equivalent experience of 5+ years within a professional services company or similar industry
Strong demonstrated administrative and organizational skills
Strong interpersonal skills; ability to interact effectively at all levels
Comprehensive knowledge of core MS Office, Windows, SharePoint, and technology, including networks and databases
Discretion in handling sensitive or confidential information
Flexibility; willingness to take on new and stretch assignments
Resourcefulness and troubleshooting skills; ability to identify problems and provide solutions
Ability to work well under pressure; positive, "can-do" attitude
Type 60+ wpm

Responsibilities

Complete weekly time & expense reports on behalf of assigned Partners, including reconciliation and payment tracking
Arrange travel on behalf of assigned Partners and any necessary foreign visas
Schedule meetings as requested for assigned Partners and/or practice. Coordinate all necessary meeting logistics
Assist in business development through establishing and maintaining relationships with client contacts, particularly client EAs. Obtain client meetings through contacts and follow up
Support Partners' professional relationships by maintaining relationship with internal and external client contacts
Support marketing efforts by assisting with mailings to potential clients, to obtain meetings and to support conference logistics as required
Establish, maintain and leverage an effective internal network at Arthur D. Little
Provide telephone coverage for internal and external calls; take messages; follow up on voicemail recordings in a timely manner as requested by assigned consultants
Research and compile company profiles and executive bios
Assist with onboarding of new Partners; work with the Office Manager to coordinate onboarding activities/items; liaise with other support departments, such as HR and technology; incorporate new Partner into practice communications and calls
Review and sort email and regular mail
Provide general administrative support, such as copy, bind and fax documents; update, process and distribute records and create and maintain filing systems
Coordinate project set-up for new engagements, including team SharePoint (internal) site and permissions, and obtaining necessary security/ID badges, printer access, etc., at client site
Support proposal efforts by providing up-to-date Firm data and résumés for PowerPoint decks
Assist with conducting research for special project if needs
For project teams, set up Outlook calendar to track vacation, training and other activities, and establish Outlook distribution list of team members
Take active role in coordinating office events, such as recruiting, alumni outreach, social events, charitable events, and other activities
Coordinate with Arthur D. Little meeting planner for events
For alumni relations, support events' logistics and assist in mailings, as requested
The EA should provide ad hoc support in one or more firm building initiatives. This should be reflected in the individual's annual performance objectives
Provide coverage, assistance, and back-up for other administrative staff
Attend and participate in administrative team meetings and other office-wide meetings and events

FAQs

What is the main role of the Executive Assistant at Arthur D. Little?

The main role of the Executive Assistant is to provide administrative support to assigned Partners and project teams, assist in business development activities, and contribute to office coordination and firm building initiatives.

What qualifications are required for this position?

A college degree or equivalent experience of 5+ years within a professional services company or similar industry is required.

What kind of skills are necessary for this Executive Assistant role?

Strong administrative and organizational skills, interpersonal skills, comprehensive knowledge of MS Office and SharePoint, discretion with sensitive information, resourcefulness, and the ability to work well under pressure are necessary.

Will the Executive Assistant need to handle travel arrangements?

Yes, the Executive Assistant will be responsible for arranging travel and necessary foreign visas for assigned Partners.

Is there room for growth or involvement in firm-building initiatives?

Yes, the Executive Assistant is expected to provide ad hoc support in firm-building initiatives and this involvement will be reflected in the individual's annual performance objectives.

What kind of support will the Executive Assistant provide to project teams?

The Executive Assistant will coordinate project set-up for new engagements, support proposal efforts, conduct research, and manage team calendars.

Are there specific software programs the Executive Assistant should be familiar with?

Yes, knowledge of core MS Office, Windows, SharePoint, and other technology including networks and databases is important.

Will the Executive Assistant participate in office events?

Yes, the Executive Assistant will play an active role in coordinating office events such as recruiting, alumni outreach, social events, and charitable activities.

What are the working conditions for this position?

The position requires working closely with the Middle East India Cluster in a professional office environment.

How is the Executive Assistant expected to manage confidential information?

The Executive Assistant is expected to exercise discretion and confidentiality when handling sensitive information related to clients and team members.

Arthur D. Little

Consulting

Industry

1001-5000

Employees

1886

Founded Year

Mission & Purpose

As people, organizations and societies embrace change at pace, its leaders must anticipate, innovate and transform ever faster. We help our clients overcome today’s most pressing challenges and seize tomorrow’s most promising opportunities. With a powerful blend of creative thinking and scientific rigor we link people, technology and strategy to find original and pragmatic ways to accelerate performance, innovate through convergence and digital, and make a positive impact on the world.