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Executive Assistant I

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TD

Jan 21, 2025

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Toronto
  • Quick Apply

AI generated summary

  • You need a high school diploma and 5+ years of relevant experience, proficiency in Microsoft Office, strong organizational and communication skills, and the ability to manage confidential information.
  • You will manage calendars, coordinate travel, process expenses, organize meetings/events, maintain confidentiality, provide support to leaders, and contribute to a positive team environment.

Requirements

  • High school diploma with over 5 years of relevant experience
  • Extensive knowledge of Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, etc.)
  • Ability to work independently as well as part of a team with flexibility to coordinate processes and information across related teams
  • Ability to collaborate with other Executive Assistants/Administrative Assistants, in addition to internal and external partners
  • Ability to think strategically and multi-task while able to meet conflicting deadlines
  • Experience coordinating travel arrangements and comfortable managing frequent changes
  • Strong organizational skillset to manage accountabilities, while simultaneously managing leaders' administrative requirements
  • Excellent communication skills with the ability to listen actively, ask questions and communicate effectively
  • Can efficiently interpret TD policies and help executives apply these standards in a fast-changing environment
  • Strong judgment skills to support initiatives and apply discretion when working with confidential information

Responsibilities

  • Own and maintain calendar management for multiple leaders (Vice Presidents, Senior Vice Presidents and Assistant Vice Presidents; may include their respective teams) and troubleshoot conflicts with creative solutions
  • Coordinate travel for leaders, including supporting travel delay re-scheduling for national and international travel arrangements, in addition to rescheduling meetings with internal/external parties
  • Process expenses for teams and ensure timely completion
  • Assist in coordinating in-office or virtual meetings, townhalls or offsite events; may include booking meeting spaces, agenda development, technology setup, amalgamating/proofreading PowerPoint decks, event day troubleshooting and ordering catering with dietary restrictions
  • Maintain confidentiality: Possible access to leaders' emails to assist in prioritizing or performing important administrative tasks on their behalf
  • Apply appropriate due diligence ensuring accuracy in completing ad-hoc administrative tasks (e.g., reports, invoices, communications, tables, charts, files)
  • Inform immediate team regularly on project status, as well as relevant information related to day-to-day activities
  • Provide vacation/temporary coverage for colleagues, supporting additional leaders
  • Provide training to new Administrative Assistants/Executive Assistants and be a Subject Matter Expert for common tasks performed
  • Work with complete autonomy alongside leader; may partner with Special Assistant or other leaders to finish unique tasks
  • Provide support while ensuring quality service and professionalism at every interaction
  • Participate fully as a member of the team and contribute to a positive work environment

FAQs

What is the work location for this Executive Assistant I position?

The work location is in Toronto, Ontario, Canada.

What is the salary range for this job?

The salary range for this position is between $60,000 and $80,000 CAD.

What are the working hours for this position?

The working hours are 37.5 hours per week.

What qualifications do I need to apply for this position?

You need a high school diploma and over 5 years of relevant experience.

Is experience with Microsoft Office Suite required?

Yes, extensive knowledge of Microsoft Office Suite and internet applications is required.

Will I need to coordinate travel arrangements as part of this role?

Yes, coordinating travel arrangements and managing changes will be part of the responsibilities.

What kind of support will I provide to the executives?

You will provide calendar management, meeting coordination, expense processing, and assist with both in-office and virtual events.

Are there opportunities for career growth within this role?

Yes, the position offers opportunities for growth and skill development, including training and mentorship.

Will I have access to confidential information?

Yes, you may have access to leaders' emails and confidential information, requiring strong judgment and discretion.

What is expected in the application process?

Applications must include a cover letter (one page) and a resume (two pages).

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TD

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Mission & Purpose

The Toronto-Dominion Bank & its subsidiaries are collectively known as TD Bank Group (TD). TD is the sixth largest bank in North America by branches & serves approximately 22 million customers in a number of locations in key financial centres around the globe. Over 85,000 TD employees represent the strongest team in banking. Delivering legendary customer experiences is who we are & is part of being the Better Bank. Visit our Careers page to learn more about TD & why TD is a great place to work.