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Executive Assistant I

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Ryan

1mo ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
  • Plano
  • Quick Apply

AI generated summary

  • You need a high school diploma, 3+ years of admin experience, strong grammar skills, advanced MS Office skills, a valid driver’s license, and preferably be a Notary Public.
  • You will manage communications, schedules, and administrative tasks, optimize productivity, handle confidential information, and assist colleagues while supporting the Principal’s needs.

Requirements

  • High school diploma and 3+ years of experience performing administrative duties for an individual, group, or department. Must possess strong grammatical and proofreading skills. Solid experience making contacts of a sensitive, complex, and confidential nature.
  • To perform this job successfully, an individual must have advanced skills in Microsoft® Word, Excel, Access, PowerPoint, Outlook, and Internet navigation and research.
  • Valid driver’s license required and Notary Public preferred.

Responsibilities

  • Acts as an extension of the Principal dealing with colleagues and clients in the utmost professional manner
  • Maintains communications (email, written, phone, and fax) while Principal is traveling
  • Maintains a positive attitude at all times and provides assistance when other Executive Assistants are unavailable
  • May assist less-experienced team members
  • Prepare reports, meeting minutes and correspondence
  • Create and edit documents, spreadsheets and presentations
  • Manage schedules, arrange appointments and itineraries Requires extensive coordination and follow-up to ensure all meetings are calendared properly and effectively – utilizing the best use of the Leader’s time
  • Optimize principal productivity through coordination of meetings, travel, conference calls, and completing expense reports
  • Organizes and prioritizes multiple tasks and completes them under strict time constraints
  • Answers and transfer all telephone calls, takes accurate and concise messages
  • Manages daily correspondence and filing; organizes and maintains electronic and/or hard-copy document filing system
  • Reads, sorts, and distributes incoming mail. When necessary, routes client documentation to ensure timely delivery to Managers when client deadlines are involved
  • In addition to the above responsibilities, Executive Assistants, whether employed full-time or part-time, will be responsible for office administrative tasks and duties, including those in the office, at the direction of the PIC
  • Handles and safeguards confidential and sensitive company and personal information
  • Remains knowledgeable of business unit and corporate policies
  • Identifies and works to improve internal process and works to develop Firm policies as needed
  • Reviews and edits client-related documentation
  • Maintains client and administrative filing procedures
  • Assists with other projects as needed
  • Completes assignments with little supervision and performs other duties as assigned

FAQs

What does the work schedule look like for the Executive Assistant I position?

The Executive Assistant I position is a hybrid role that requires working in-office 4 days per week.

What qualifications are needed for the Executive Assistant I role?

A high school diploma and 3+ years of experience performing administrative duties for an individual, group, or department are required. Candidates must also possess strong grammatical and proofreading skills.

Are there opportunities for professional development in this position?

Yes, we offer tuition reimbursement after one year of service as well as opportunities to assist with other projects that could aid professional growth.

What are the primary responsibilities of the Executive Assistant I?

The primary responsibilities include managing schedules, arranging appointments, preparing reports and correspondence, handling communications, and ensuring confidentiality while supporting the Principal.

Is there any support for new parents?

Yes, we provide 14 weeks of 100% paid leave for new parents, which includes adoption.

What benefits does the company offer from day one?

Benefits eligibility is effective on day one and includes options like 401K with employer match, generous PTO, and a fertility assistance program.

Does this role require any specific computer skills?

Yes, candidates must have advanced skills in Microsoft® Word, Excel, Access, PowerPoint, Outlook, and internet navigation.

Are there any supervisory responsibilities in this position?

This job has limited or no supervisory responsibilities.

How does the company ensure a positive work culture?

The company fosters an award-winning culture by promoting values such as pursuing excellence, building trust, and being generous, among others.

Is it necessary to handle confidential information in this role?

Yes, the Executive Assistant I is responsible for handling and safeguarding confidential and sensitive company and personal information.

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Ryan

Liberating our clients from the burden of being overtaxed, freeing their capital to invest, grow, and thrive.

Finance
Industry
1001-5000
Employees
1991
Founded Year

Mission & Purpose

Ryan, an award-winning global tax services and software provider, is the largest Firm in the world dedicated exclusively to business taxes. With global headquarters in Dallas, Texas, the Firm provides an integrated suite of federal, state, local, and international tax services on a multijurisdictional basis, including tax recovery, consulting, advocacy, compliance, and technology services. Ryan is a seven-time recipient of the International Service Excellence Award from the Customer Service Institute of America (CSIA) for its commitment to world-class client service. Empowered by the dynamic myRyan work environment, which is widely recognized as the most innovative in the tax services industry, Ryan’s multidisciplinary team of more than 4,100 professionals and associates serves over 21,000 clients in more than 60 countries, including many of the world’s most prominent Global 5000 companies.