Logo of Huzzle

Executive Assistant II, AGS NAMER Executive Assistants

image

Amazon

Aug 3, 2024

Applications are closed

  • Job
    Full-time
    Senior (5-8 years)
  • Atlanta
    Remote

Requirements

  • Experience with Microsoft Office products and applications, particularly Outlook
  • 5+ years of Executive Assistant experience
  • Experience with domestic or international travel coordination
  • Experience working with large matrixed teams
  • Experience handling administrative details independently, while exercising good judgment in keeping team members adequately informed
  • A high level of integrity and discretion in handling confidential information, and professionalism in dealing with leaders (at and outside Amazon) is important, as is the ability to be flexible and change direction seamlessly.
  • The ability to complete complex tasks and projects quickly with little guidance
  • The ability to react with appropriate urgency to situations that require a quick turnaround
  • The desire to take on varied and exciting new projects and learn new skills
  • The ability to take effective action without having to know the total picture
  • The ability to efficiently and proactively solve difficult or complex problems that affect people within the department or other related groups
  • Experience leading process improvements
  • Experience in a fast-paced, high-tech company
  • Experience designing processes to maximize efficiency
  • Experience with end-to-end project management
  • Experience with work space planning/management

Responsibilities

  • Manage complex calendars and scheduling with diplomacy and discretion.
  • Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner.
  • Organize, execute, and assist with team activities (staff meeting agendas, on-sites/off-sites, team social events, etc.)
  • Schedule cost effective air/hotel/ground transportation. Create detailed travel itineraries both domestic and international (including smooth transitions between time zones). Coordinate with in-house travel agents and manage international travel process. Submit expense reports in a timely fashion.
  • Coordinate closely with Recruiting teams, Facilities team, HR team, and other Executive Assistants within the Amazon community.
  • Track and help drive completion of key deliverables and follow up on outstanding items to include meeting notes and action items.

FAQs

What are the primary responsibilities of the Executive Assistant II position?

The primary responsibilities include managing complex calendars, organizing time-sensitive and confidential information, coordinating travel arrangements, assisting with team activities, and tracking key deliverables.

What tools and applications are required for this role?

Experience with Microsoft Office products and applications, particularly Outlook, is essential for this role.

How many years of experience are required for the Executive Assistant II role?

A minimum of 5 years of Executive Assistant experience is required.

Is experience with travel coordination necessary for this position?

Yes, experience with domestic and international travel coordination is required.

What type of team environment will I be working in?

You will be working in a large, matrixed team environment that supports AWS Global Sales.

What skills are emphasized for the successful candidate?

The successful candidate should possess superior attention to detail, great organization and prioritization skills, the ability to plan ahead and meet tight deadlines, and the capability to solve complex problems independently.

Does this role require dealing with confidential information?

Yes, a high level of integrity and discretion in handling confidential information is crucial for this role.

Are there opportunities for career growth within the company?

Yes, there are endless knowledge-sharing and mentorship opportunities to help develop into a better-rounded professional.

Is there support for diversity and inclusion in the workplace?

Yes, AWS fosters a culture of inclusion through employee-led affinity groups and ongoing events that celebrate diversity.

What is the salary range for this position?

The base pay ranges from $66,800/year in the lowest geographic market up to $142,800/year in the highest geographic market, depending on factors such as market location and experience.

Retail & Consumer Goods
Industry
10,001+
Employees
1994
Founded Year

Mission & Purpose

Amazon is guided by four principles: customer obsession rather than competitor focus, passion for invention, commitment to operational excellence, and long-term thinking. We are driven by the excitement of building technologies, inventing products, and providing services that change lives. We embrace new ways of doing things, make decisions quickly, and are not afraid to fail. We have the scope and capabilities of a large company, and the spirit and heart of a small one. Together, Amazonians research and develop new technologies from Amazon Web Services to Alexa on behalf of our customers: shoppers, sellers, content creators, and developers around the world. Our mission is to be Earth's most customer-centric company. Our actions, goals, projects, programs, and inventions begin and end with the customer top of mind. You'll also hear us say that at Amazon, it's always "Day 1."​ What do we mean? That our approach remains the same as it was on Amazon's very first day - to make smart, fast decisions, stay nimble, invent, and focus on delighting our customers.