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Executive Assistant - International - Private Bank

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HSBC

Aug 16, 2024

Applications are closed

  • Job
    Full-time
    Senior Level
  • London

Requirements

  • To be successful in this role you should meet the following requirements:
  • Demonstrate outstanding organizational & time management skills, with a flexible attitude to change and the ability to regularly act on own initiative.
  • A demonstrated background of working as a highly effective Executive Assistant with Executive level stakeholder.
  • Excellent communication skills, both written and verbal is essential.
  • Ability to effectively prioritise conflicting demands and work within a fast-paced, high-pressure, changing environment.
  • Experience in running marketing activities.
  • Proficient in using Microsoft Outlook, Word and Excel.

Responsibilities

  • High volume diary management, using initiative to resolve conflicts and anticipating requirements, ensuring efficient scheduling of meetings, co-ordinating with all relevant parties to ensure best possible use of time.
  • Booking rooms and in-house catering for meetings and events, for which attendance in the office on the day to ensure there are no problems will be required.
  • Arranging travel, visas and accommodation for international travel keeping track of overall travel budget.
  • Drive team communications ensuring all team members are receiving relevant and useful information.
  • Working with the marketing team for all client events and hospitality tickets and serving as the contact point from the International team.
  • Helping new team members with their office equipment and system access during on-boarding.
  • Consistently demonstrate a willingness to own/tackle problems as they arise and ability to identify issues for upward referral.
  • Reconciling monthly company expenses.
  • Attending and supporting team offsites, team meetings and events held in the above locations.

FAQs

What is the job title for the position being offered?

The job title is Executive Assistant - International - Private Bank.

Where is the base location for this role?

The base location is London Cork Street.

Is this position full-time or part-time?

The position is full-time.

Is prior experience as an Executive Assistant required?

Yes, a demonstrated background of working as a highly effective Executive Assistant with Executive level stakeholders is required.

What are the key responsibilities of this role?

Key responsibilities include diary management, arranging travel and accommodation, driving team communications, and supporting marketing activities.

What skills are necessary for success in this role?

Outstanding organizational and time management skills, excellent communication skills, the ability to prioritize conflicting demands, and proficiency in Microsoft Outlook, Word, and Excel are necessary for success.

Is confidential handling of information required in this role?

Yes, discretion and confidentiality are essential attributes for this role.

Does HSBC offer professional development opportunities?

Yes, HSBC provides tailored professional development opportunities to its employees.

Are there any benefits associated with this position?

Yes, benefits include private healthcare, enhanced maternity and adoption pay, support upon return to work, and a contributory pension scheme with a generous employer contribution.

Does HSBC promote diversity and inclusion in the workplace?

Yes, HSBC is dedicated to creating diverse and inclusive workplaces and is committed to being part of the Disability Confident Scheme.

Who should I contact for recruitment assistance if I need adjustments?

You should contact the Recruitment Helpdesk at hsbc.recruitment@hsbc.com or call +44 207 832 8500.

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HSBC

Finance
Industry
10,001+
Employees
1880
Founded Year

Mission & Purpose

Opening up a world of opportunity for our customers, investors, ourselves and the planet. We're a financial services organisation that serves more than 40 million customers, ranging from individual savers and investors to some of the world’s biggest companies and governments. Our network covers 63 countries and territories, and we’re here to use our unique expertise, capabilities, breadth and perspectives to open up a world of opportunity for our customers. HSBC is listed on the London, Hong Kong, New York, Paris and Bermuda stock exchanges.

Culture & Values

  • We value difference

    Seeking out different perspectives

  • We succeed together

    Collaborating across boundaries

  • We take responsibility

    Holding ourselves accountable and taking the long view

  • We get it done

    Moving at pace and making things happen