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Executive Assistant, Lego Brand Retail

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the LEGO Group

5d ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • London

AI generated summary

  • You must have extensive EA experience, strong problem-solving skills, event planning expertise, professionalism, proficiency in Microsoft products, and exceptional English communication. A proactive attitude is key.
  • You will manage calendars, travel, and meetings, while supporting projects, onboarding, and enhancing team collaboration and communication for the VP and Leadership Team.

Requirements

  • The ideal candidate has extensive experience as an Executive Assistant, Personal Assistant, Business Enabler, or equivalent. You bring proven experience in supporting senior leadership with independently managing complex administrative tasks, prioritizing conflicting demands and navigating shifting priorities by demonstrating strong flexibility, structure, and sharp attention to details. Moreover, you bring
  • High level of service, problem-solving and judgement skills, enabling you to make sound recommendations to facilitate smooth day-to-day operations.
  • Ability to manage multiple priorities, while navigating in a dynamic, fast-moving environment.
  • High level of professionalism, confidentiality, and discretion in handling sensitive information.
  • Proven event planning and coordination skills.
  • Experience using Microsoft products, IT platforms and apps.
  • Strong skills in creating presentation materials.
  • Exceptional English communication skills – both written and verbal.
  • A structured, trustworthy, proactive and positive attitude, with global awareness.

Responsibilities

  • Provide high-level administrative support to the VP, while proactively supporting daily management duties e.g. calendar management, reporting, etc.
  • Anticipate needs and propose solutions to avoid scheduling issues, workload bottlenecks, or communication gaps.
  • Organize end-to-end travel arrangements, including itineraries, accommodations, and visa requirements.
  • Manage the LBR Leadership Team’s meeting agenda and summaries, while capturing actions and following up on tasks accordingly.
  • Steer the annual calendar for the VP and Leadership Team (Town halls, regular meetings, seminars, etc.) and support them through ad hoc project coordination.
  • Support Global Core Processes (people, finance and communication plans)
  • Contributes to strengthening collaboration and stakeholder management towards relevant stakeholders, while representing the VP with professionalism and discretion.
  • Provide detailed planning and coordination of meetings, workshops, seminars and events including yearly Store Manager summit in AMS.
  • Support the onboarding process for new team members and help foster a collaborative, inclusive team culture.
  • Arrange quarterly LBR Leadership team off site conferences.
  • Participate in ad-hoc projects.

FAQs

What is the role of the Executive Assistant at LEGO Brand Retail?

The Executive Assistant provides high-level administrative and operational support to the Vice President of LEGO Brand Retail Stores, ensuring efficient day-to-day operations and effective execution of strategic priorities.

What kind of experience is required for this position?

The ideal candidate should have extensive experience as an Executive Assistant, Personal Assistant, Business Enabler, or a similar role, with proven experience in managing complex administrative tasks and supporting senior leadership.

What are the core responsibilities of the Executive Assistant?

Core responsibilities include managing the VP's calendar, arranging travel logistics, organizing meetings and events, supporting onboarding processes, and contributing to team activities and stakeholder management.

How does LEGO support work-life balance for its employees?

LEGO offers enhanced paid leave options through Family Care Leave, resources for physical and mental wellbeing, and a generous colleague discount to support work-life balance.

Are there opportunities for growth and development in this role?

Yes, employees at LEGO are encouraged to participate in ad-hoc projects and support strategic initiatives, which can lead to opportunities for growth and professional development.

What skills are essential for this Executive Assistant role?

Essential skills include high service-level problem-solving, effective communication in English, event planning, time management, and proficiency in using Microsoft products and IT platforms.

How does LEGO ensure diversity and inclusion in its hiring process?

LEGO is committed to equal employment opportunity and encourages applicants from all backgrounds to apply, fostering a diverse, dynamic, and inclusive culture.

Will the Executive Assistant need to handle sensitive information?

Yes, the role requires a high level of professionalism, confidentiality, and discretion in handling sensitive information related to the VP and the organization.

What is the company's stance on employee wellbeing?

LEGO emphasizes the importance of wellbeing and offers various resources and benefits to nurture the physical and mental health of its employees, along with opportunities to build community.

Is there a bonus scheme for eligible employees?

Yes, LEGO has a bonus scheme that rewards employees when team goals are reached, further incentivizing teamwork and collective success.

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the LEGO Group

Our mission is to inspire and develop the builders of tomorrow.

Manufacturing & Electronics
Industry
10,001+
Employees

Mission & Purpose

We are the LEGO Group, the company behind the world’s most loved LEGO® bricks. Our brand name derived from the two Danish words Leg Godt, which mean “Play Well”. We’ve been sparking imaginations and inspiring the builders of tomorrow since 1932. This is our mission and what motivates our colleagues around the world every day. Today, we remain proudly family-owned with headquarters in Billund, Denmark. We have regional hubs in Boston, USA; London, UK; Shanghai, China; and Singapore, as well as 7 manufacturing facilities around the world. These places are home to 28,000+ colleagues in everything from design and engineering to digital technology and marketing. Together we learn, imagine and build – creating play experiences that are sold in over 130 countries worldwide. A purposeful and responsible global brand where creativity helps to inspire builders all around the world. Just imagine being part of that!