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Executive Assistant, Macquarie Bank Europe

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Macquarie Group

Oct 8, 2024

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Banking & Finance
  • Dublin

AI generated summary

  • You need 3+ years as an executive assistant in finance, excellent communication, time management, Outlook, Word, Excel, PowerPoint skills, and a proactive, detail-oriented attitude.
  • You will manage calendars, process expenses, coordinate international travel, create Purchase Orders, assist onboarding, and support the team in a fast-paced, dynamic environment.

Requirements

  • 3+ years' experience in a similar executive assistant role within an international organisation or financial/professional services
  • Confident working with senior-level colleagues across different offices and time zones and have exceptional communications skills
  • Excellent time management and organisational skills will be essential for this role. Skills in Outlook, Word, Excel and PowerPoint will be required
  • The ability to multi-task, remain detail orientated whilst working in a fast-paced environment will also be crucial. A positive, proactive attitude and enjoy solving problems and being a team player

Responsibilities

  • You will play an essential role in keeping the team organised and operating effectively.
  • As a problem solver who can multi-task, your understanding of the industry culture will help you better understand and support the team.
  • You will be working with a group of dynamic and enthusiastic professionals, whose work is consistently recognised as industry leading.
  • Your role will also consist of calendar management, expense processing, travel coordination for international trips using Concur for multiple executives and managing meeting bookings for both internal and external stakeholders.
  • You will closely work with the account management team with the creation of Purchase Orders and at times dealing directly with external firms to co-ordinate invoicing.
  • Assisting with onboarding of new starters, liaising with in-house services like IT, Human Resources, Business Services will also be part of your role.

FAQs

What is the location for the Executive Assistant position?

The position is based in Dublin, Ireland, supporting the European operations of Macquarie Bank.

How many years of experience is required for this role?

We require at least 3 years of experience in a similar executive assistant role within an international or financial/professional services organization.

What specific skills are necessary for this position?

Essential skills include excellent time management, organizational skills, and proficiency in Outlook, Word, Excel, and PowerPoint.

Will the Executive Assistant be supporting senior management?

Yes, the Executive Assistant will primarily support senior management and the business management function.

Is prior experience necessary in a fast-paced environment?

Yes, the ability to multi-task and remain detail-oriented while working in a fast-paced environment is crucial for this role.

What type of tasks will the Executive Assistant be responsible for?

Responsibilities include calendar management, expense processing, travel coordination, meeting bookings, invoicing coordination, and onboarding new starters.

Are there any benefits offered to employees?

Yes, benefits include hybrid and flexible working arrangements, annual leave, paid volunteer leave, and support for physical, psychological, and financial wellbeing.

What does Macquarie Bank value in its employees?

Macquarie values diversity, equity, and inclusion, embracing unique perspectives, ideas, and experiences in the workplace.

Will I be required to work with teams across different time zones?

Yes, you will be confident working with senior-level colleagues across different offices and time zones.

Does Macquarie support wellness initiatives for employees?

Yes, Macquarie offers an Employee Assistance Program and a range of benefits to support overall wellbeing.

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Macquarie Group

Empowering people to innovate and invest for a better future.

Finance
Industry
10,001+
Employees
1969
Founded Year

Mission & Purpose

At Macquarie, we empower people to innovate and invest for a better future. We are a global financial services organisation with Australian heritage, operating in 34 markets.

Culture & Values

  • Opportunity

    We seek to identify opportunity and realise it for our clients, communities, partners, shareholders and our people. We start with real knowledge and skill. We encourage innovation, ingenuity and entrepreneurial spirit balanced with operational discipline. We support our people to learn, achieve and succeed. Our success is built on this. We value the opportunity to be part of the Macquarie team, actively seeking out and respecting different ways of thinking and the contribution of others.

  • Accountability

    With opportunity, comes accountability. We are accountable for all our actions, to our stakeholders and each other. We do not compromise our standards. We take responsibility for our actions and everything we say and do is on the record. We analyse and manage risk, and we make decisions we are proud of and that stand the test of time.

  • Integrity

    We act honestly and fairly. We honour our promises. We earn the trust of our stakeholders through the quality of our work and our high ethical standards. We have the courage to speak up when we make a mistake or see something that doesn’t seem right.

Benefits

  • Flexibility and hybrid working

    At Macquarie, hybrid working empowers us to work together flexibly, balancing time spent working in the office and at home. Our shift to hybrid working is an extension of our long-standing commitment to flexible working. We are a people business. We build relationships and learn from each other. Hybrid working enables us to balance the needs of our clients, colleagues and teams, taking advantage of the benefits of coming together in person and providing our people with the flexibility they need. There are plenty of opportunities for our employees to connect with their colleagues including through our Employee Network Groups such as Pride at Macquarie, Families and Carers, Asia Women's Network, Wellness and Inclusion, and Women in Tech. Other employee-led networking and community opportunities include sporting groups and networking events. Each of our business groups has different needs so expectations for hybrid working are set on a group and team basis. Formal flexible working arrangements are also available.

  • Leave to support your lifestyle and wellbeing

    We offer a range of leave options to help our people manage their work and life priorities. Employees receive one wellbeing leave day per year as well as other leave options including compassionate and bereavement leave, carer's or personal leave and volunteer leave. Eligible employees can also purchase up to 20 days’ additional annual leave and take up to three months' unpaid leave.

  • Take care of your family

    Your family is important to you, so they are important to us too. We support parents in many ways including through our parental leave policy. Primary carers are eligible for 20 weeks’ leave at full pay. There is no minimum tenure requirement meaning all employees are eligible for parental leave upon starting work at Macquarie. To help parents transition to life as a working parent, we also offer 12 paid transition days upon your return. That means new parents can return to work four days and get paid for five days per week for 12 weeks; or return three days and get paid for five days per week for six weeks. Co-parents can access up to six weeks paid leave at the time of birth, adoption or custody. Other support services are also available including parents' rooms and access to a range of resources.

  • Health and wellness

    Our employees have access to several benefits to support their physical health and mental wellbeing. Some fitness benefits include discounted rates at a range of health clubs and gyms, onsite fitness classes - from running clubs and cycling teams to yoga classes. Alongside access to bike racks and regular bike servicing as well as change rooms, lockers and showers. Other health and wellness benefits include access to an Employee Assistance Program, corporate rates for risk and medical insurance, various onsite health screening checks and flu vaccinations.

  • Career development and learning

    We empower our people to learn, grow and develop their careers with us. As an employee you will have access to a wide range of learning and development opportunities designed to help you develop your soft and technical skills. You will also have access to subsidised relevant external study as well as paid professional memberships. As a global business there are also opportunities for you to grow your career in one of our many offices around the world.

  • Supporting the community

    We’re committed to making a positive impact on the communities where we live and work. To support our employees' volunteering efforts, we offer two days' paid volunteer leave. Our people can also access up to 10 paid days of emergency volunteer leave. Through the Macquarie Group Foundation, we also match charitable donations and funds raised by our employees for non-profit organisations