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Executive Assistant to Chief Human Resources Officer CHRO

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Motorola Solutions

Jan 27, 2025

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
  • Chicago
  • Quick Apply

AI generated summary

  • You need 5-7 years as an Executive Assistant, strong calendar management, excellent communication skills, proficiency in MS and Google Suites, global travel logistics knowledge, and discretion.
  • You will manage calendars, communications, travel, expenses, meetings, and projects, ensuring confidentiality while fostering relationships with internal and external stakeholders.

Requirements

  • Minimum of 5-7 years of experience as an Executive Assistant, preferably supporting a C-suite executive of a large global company.
  • Proven ability to manage complex calendars and prioritize competing demands.
  • Exceptional organizational and time management skills with the ability to handle multiple tasks simultaneously and meet tight deadlines.
  • Excellent written and verbal communication skills with the ability to communicate effectively with individuals at all levels of the organization.
  • A strong understanding of global travel logistics and familiarity with various time zones and cultures.
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Advanced proficiency in Google Workspace Suite (Docs, Sheets, Slides, Gmail).
  • Familiarity with various social media platforms and experience in creating engaging content.
  • Strong interpersonal skills and the ability to build and maintain positive working relationships.
  • Discretion and the ability to handle highly confidential information.
  • Ability to anticipate needs and proactively resolve issues.

Responsibilities

  • Calendar Management: Manage and maintain the CHRO's complex and demanding calendar, prioritizing appointments and meetings, and proactively resolving scheduling conflicts. This includes managing international travel arrangements.
  • Communication Management: Handle a high volume of confidential communications including emails, phone calls, and correspondence. Prepare presentations, reports, and other documents as needed. Draft and edit communications on behalf of the CHRO.
  • Travel Arrangements: Arrange and manage all aspects of domestic and international travel, including flights, accommodations, ground transportation, and visa applications.
  • Expense Management: Process expense reports and reconcile statements.
  • Meeting Coordination: Schedule and coordinate internal and external meetings, including preparing agendas, distributing materials, and taking and distributing notes. For in-person meetings, responsibilities include room booking, catering arrangements, and participant communication.
  • Project Support: Provide administrative support for various HR projects and initiatives, as assigned by the CHRO. This may include data entry, research, and report preparation.
  • Social Media Management: Assist in managing the company's HR-related social media presence, creating content, and engaging with stakeholders.
  • Relationship Management: Build and maintain strong working relationships with internal stakeholders, including senior executives, HR team members, and other departments. Develop and maintain strong relationships with external vendors and consultants.
  • Confidentiality: Maintain the strictest confidentiality regarding sensitive information related to the CHRO, the HR department, and the company.

FAQs

What is the primary role of the Executive Assistant to the CHRO?

The primary role of the Executive Assistant to the CHRO is to provide comprehensive administrative and executive support, manage complex schedules, and act as a key liaison between the CHRO and internal/external stakeholders.

What are the key responsibilities of this position?

Key responsibilities include calendar management, communication management, travel arrangements, expense management, meeting coordination, project support, social media management, and relationship management.

What qualifications are required for this position?

The position requires a minimum of 5-7 years of experience as an Executive Assistant, exceptional organizational and communication skills, proficiency in Microsoft Office Suite and Google Workspace, and the ability to handle confidential information.

Where is this position located?

The position is located in Chicago, IL, and is a hybrid role with an expectation to be in the office approximately 1-4 days per week, depending on the CHRO’s schedule.

What is the target base salary range for this position?

The target base salary range for this position is $64,500 - $97,500 USD, depending on job-related knowledge, skills, and experience.

Are there any travel requirements for this position?

Yes, there are minimal travel requirements, which are under 10%.

Does the company provide benefits?

Yes, the company offers various benefits including medical, dental, and vision benefits, 401K with company match, paid holidays, generous paid time off, and an employee stock purchase plan, among others.

Is there an opportunity for advancement in this role?

While the job description does not explicitly mention advancement opportunities, working on the HR team at Motorola Solutions allows for significant contributions to the company's success, which may lead to growth within the organization.

Does the company have an equal opportunity employment policy?

Yes, Motorola Solutions is an Equal Opportunity Employer and considers all qualified applicants without regard to legally-protected characteristics.

What accommodations are available for candidates with disabilities?

Motorola Solutions is committed to providing an inclusive and accessible recruiting experience and candidates may request accommodations by emailing ohr@motorolasolutions.com.

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Motorola Solutions

A global leader in public safety & enterprise security, making communities safer & businesses stay productive & secure.

Manufacturing & Electronics
Industry
10,001+
Employees
2011
Founded Year

Mission & Purpose

Motorola Solutions is a global leader in public safety and enterprise security. Our solutions in land mobile radio communications, video security & access control and the command center, bolstered by managed & support services, create an integrated technology ecosystem to help make communities safer and businesses stay productive and secure. At Motorola Solutions, we’re ushering in a new era in public safety and security.