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Executive Assistant to Head of Europe

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Vanguard

26d ago

  • Job
    Full-time
    Senior & Expert Level
  • People, HR & Administration
  • London

AI generated summary

  • You need extensive executive support experience, strong judgment, prioritization skills, proactivity, digital fluency, attention to detail, stakeholder confidence, and business acumen. No visa sponsorship available.
  • You will manage executive time, prioritize tasks, optimize scheduling with AI, handle stakeholder engagement, ensure effective communication, and streamline workflows for seamless operations.

Requirements

  • Significant experience supporting executives in complex, global organisations
  • Exceptional judgement and discretion, with the ability to operate independently as a trusted partner
  • Outstanding prioritisation skills, able to cut through complexity and focus on what matters most
  • Highly proactive, anticipates needs and resolves issues before they arise
  • Digitally fluent, using AI and automation to improve efficiency, insight and impact
  • Strong attention to detail combined with a composed, solutions‑oriented approach under pressure
  • Confident operating with senior stakeholders and navigating sensitive situations
  • Commercial awareness and strong business judgement
  • Vanguard is not offering visa sponsorship for this position
  • This position is hybrid and would require you to be in the office Tuesday, Wednesday and Thursday

Responsibilities

  • Architect and protect executive time
  • Manage access to the Head of Europe within agreed priorities and systems
  • Actively manage competing demands, making sound trade-offs and escalating when needed
  • Use modern tools, including AI-assisted workflows, to optimise scheduling, prioritisation and time allocation
  • Ensure the Head of Europe is consistently prepared, focused and positioned for impact
  • Anticipate, prioritise and remove friction
  • Stay ahead of shifting priorities and anticipate needs before they arise
  • Bring structure and discipline to a complex, fast-moving agenda
  • Use AI and automation to streamline workflows, reduce manual effort and increase responsiveness
  • Proactively remove logistical and operational barriers to maintain pace and focus
  • Operate at the centre of senior stakeholder engagement
  • Act as a trusted interface to senior leaders, Board members, clients, regulators and external partners
  • Represent the Head of Europe and Executive Office with credibility, professionalism and discretion
  • Build strong, trusted relationships internally and externally
  • Enable seamless execution and communication
  • Deliver flawless end-to-end execution of engagements, including complex international travel
  • Use AI tools to support preparation of briefings, materials and correspondence, ensuring quality and consistency
  • Ensure clear, timely flow of information into and out of the Executive Office office
  • Apply judgement to synthesise information and highlight what matters most
  • Contribute to the effectiveness and evolution of the Executive Office
  • Partner closely with the Chief of Staff and broader Executive Office team
  • Contribute to leadership team rhythms and key forums
  • Actively identify opportunities to modernise ways of working, including embedding AI and digital tools into executive support

FAQs

Do we support remote work?

Yes, we operate in a hybrid format, requiring in-office presence on Tuesdays, Wednesdays, and Thursdays.

Is visa sponsorship available for this position?

No, Vanguard is not offering visa sponsorship for this position.

What is the primary role of the Executive Assistant to the Head of Europe?

The primary role is to provide high-level administrative support, ensuring the Head of Europe is focused on strategic priorities and managing their complex agenda effectively.

What kind of experience is required for this role?

Significant experience supporting executives in complex, global organizations is required.

What tools are expected to be used in this position?

Candidates should be digitally fluent and able to use AI and automation tools to optimize workflows, scheduling, and other administrative tasks.

What type of environment does this role operate in?

This role operates in a fast-paced, highly visible environment requiring sound judgement and foresight.

Is there an emphasis on diversity and inclusion at Vanguard?

Yes, Vanguard is committed to diversity and inclusion, striving to build teams that reflect the diversity of the clients they serve.

What are the key attributes sought in an ideal candidate?

Ideal candidates should possess exceptional judgement, prioritization skills, proactivity, strong attention to detail, and commercial awareness.

What kind of relationships will the Executive Assistant need to build?

The Executive Assistant will need to build strong, trusted relationships with senior leaders, Board members, clients, regulators, and external partners.

Will there be opportunities for professional development in this role?

Yes, employees are encouraged to identify opportunities to modernize ways of working and contribute to the evolution of the Executive Office.

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Vanguard

Finance
Industry
10,001+
Employees
1975
Founded Year

Mission & Purpose

We are a community of 50 million who think—and feel—differently about investing. Together, we’re changing the way the world invests. Since our founding in 1975, helping investors achieve their goals has been our main reason for existence. At Vanguard, we’re built differently. Vanguard is investor-owned, meaning the fund shareholders own the funds, which in turn own Vanguard. When you’re surrounded by people who care about the same things, things tend to fall into place. With no other parties to answer to and therefore no conflicting loyalties, we make every decision—including keeping investing costs as low as possible—with your needs in mind. Because of our unique structure, your goals align with our goals. Whether you’re investing for your first house, college for your kids, or a comfortable retirement, you can be confident we’re on your side. That’s the value of ownership!