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Executive Assistant to VP, Head of PSP, Global Affairs

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Netflix

7d ago

  • Job
    Full-time
    Expert Level
  • Government & Politics
    People, HR & Administration
  • London

AI generated summary

  • You need 10+ years as an Executive Assistant, strong communication skills, calendar and travel coordination experience, Google Workspace proficiency, discretion, and an interest in policy affairs.
  • You will manage calendars, coordinate travel, prepare meetings, draft correspondence, and support logistics for events while maintaining professionalism and confidentiality.

Requirements

  • 10+ years as an Executive Assistant, with experience supporting at C-Suite level. Equivalent experience (e.g. 5+ years as an EA previously at Netflix) may be considered.
  • Prior experience in entertainment or technology industries is a plus.
  • Proactive and organised, with the ability to manage multiple priorities in a busy, complex environment.
  • Strong written and verbal communication skills, including comfort drafting correspondence on behalf of a senior leader.
  • Experience maintaining high-volume, complex calendars across multiple stakeholders and time zones.
  • Experience coordinating complex domestic and international travel.
  • An interest in and familiarity with policy, regulatory or government affairs work is helpful, particularly to support meeting preparation.
  • Proficient in Google Workspace: Gmail, Calendar, Drive, Docs, Sheets and Slides.
  • Discreet, sound judgement and able to maintain confidentiality.
  • Responsive across time zones as needed. Some international travel may be required.

Responsibilities

  • Calendar and meeting management
  • Proactively maintain a complex, high-volume calendar across multiple time zones, several weeks to months in advance, including scheduling, rescheduling and confirming internal and external meetings.
  • Coordinate detailed domestic and international travel arrangements, including visa coordination where applicable.
  • Handle expense reporting in a timely and accurate manner.
  • Meeting preparation and follow-up
  • Support preparation for PSP meetings and leadership sessions, including drafting agenda frameworks and suggesting agenda items where appropriate.
  • Help ensure actions and next steps from meetings are captured and followed up.
  • Support regular check-ins to work through priorities and forward planning.
  • Planning and organisation
  • Look ahead across the calendar and upcoming priorities, flagging what needs to be prepared and where inputs are required.
  • Help track key deadlines and upcoming deliverables, prompting where preparation is needed.
  • For onsites and team events, take the first pass at structure and logistics, bring the relevant people together and manage coordination from the outset.
  • Communication and coordination
  • Help ensure that plans, next steps and relevant information are communicated clearly to stakeholders, rather than relying on calendar entries alone.
  • Draft correspondence on behalf of the VP where appropriate.
  • Build familiarity with what is happening across PSP, GA and cross-functional partners to support the work effectively.
  • Documents, presentations and events
  • Create presentations and documents using Google Workspace.
  • Plan and execute logistics for multi-day, multi-person offsites and events of varying scale.
  • Support team projects and events as needed.
  • Discretion and professionalism
  • Maintain a high level of confidentiality, professionalism and discretion.
  • Partner with HR and cross-functional teams as appropriate.
  • Cultivate relationships within the EA/AA community across the communications and policy organisations.

FAQs

What is the primary focus of the Executive Assistant role?

The primary focus of this role is to support the VP, Head of PSP, and Global Affairs in managing complex, cross-functional work across policy, regulatory, and government affairs.

What are the key responsibilities of the Executive Assistant?

Key responsibilities include managing a complex calendar, coordinating travel arrangements, preparing for meetings, tracking deadlines, drafting correspondence, creating documents and presentations, and maintaining a high level of confidentiality.

What qualifications are required for this position?

A minimum of 10 years of experience as an Executive Assistant, with experience supporting at the C-Suite level, strong communication skills, experience managing complex calendars, and proficiency in Google Workspace are required.

Is prior experience in the entertainment or technology industries necessary?

Prior experience in the entertainment or technology industries is a plus, but not strictly necessary.

Will the Executive Assistant be required to travel?

Yes, some international travel may be required in this role.

How important is discretion and professionalism in this role?

Maintaining a high level of confidentiality, professionalism, and discretion is essential for this position.

Can candidates expect a hybrid work environment?

Yes, this position may offer a hybrid work environment, combining both remote and in-office work.

What tools will the Executive Assistant be using?

The Executive Assistant will be using Google Workspace tools, including Gmail, Calendar, Drive, Docs, Sheets, and Slides.

Are there opportunities for career growth within this role?

Yes, opportunities for career growth exist, particularly as the Executive Assistant builds relationships within the organization and gains expertise in policy and regulatory affairs.

How does Netflix approach diversity and inclusion during the hiring process?

Netflix is an equal-opportunity employer that celebrates diversity and recognizes it as a strength. They strive to provide meaningful interview experiences and accommodate any needs during the hiring process.

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Netflix

Where you come to do the best work of your life. Follow @WeAreNetflix on Twitter, IG, Facebook, & Youtube for more

Entertainment & Media
Industry
10,001+
Employees
1997
Founded Year

Mission & Purpose

Netflix is a leading global streaming service that offers a vast library of movies, TV shows, and original content to subscribers. Their primary goal is to provide entertainment and storytelling that captivates and resonates with audiences worldwide, transcending borders and demographics. Netflix's fundamental objective is to be the premier destination for viewers seeking diverse and high-quality content, fostering a culture of binge-worthy narratives and pushing the boundaries of digital entertainment.