Executive Assistant - VP Worldwide Sales Strategy and Excellence

Autodesk

6d ago

Job
Full-time
Senior Level
People, HR & Administration
United Kingdom, +11
Remote
Quick Apply

AI generated summary

You need 6+ years supporting senior execs, strong calendar and travel management, project coordination skills, proficiency in MS Office and modern tools, and excellent communication and organizational abilities.
You will manage calendars, coordinate meetings and events, track action items, handle travel arrangements, and maintain confidential information while supporting executive communications and office administration.

Requirements

6+ years of experience supporting senior executives, ideally at VP level or higher within global or cross-functional organizations
Demonstrated ability to manage complex executive calendars, global travel, and leadership meeting logistics across multiple time zones
Experience supporting strategic or operational leadership teams in fast-paced, high-growth environments
Proven ability to prioritize competing demands, manage confidential information, and exercise sound judgment in a dynamic environment
Strong project coordination skills with the ability to anticipate needs, proactively solve problems, and keep executives and teams organized and on track
Proficiency with Microsoft Office Suite, Microsoft Teams, SharePoint, Slack, and modern collaboration tools
Excellent written and verbal communication skills with the ability to interact professionally across all levels of the organization
Strong organizational skills with exceptional attention to detail and follow-through
Ability to work effectively across global teams and time zones
Ability to travel occasionally to internal meetings, leadership offsites, or team events as needed

Responsibilities

Manage and maintain calendars, managing conflicts and impacts
Partner with team and Chief of Staff as needed to research and proactively prepare agendas and meeting materials, document meeting minutes, track action items, and communicate status
Schedule, plan, and coordinate events and meetings onsite and offsite, including research and preparation of meeting materials
Ensure meeting attendees have appropriate information (including directions and maps)
May track action items and communicate status
Maintain confidential material related to employees and company operations
Partner with HR business partner to coordinate new hire processing and team on-boarding
Works closely with Corporate Travel to schedule and change itineraries
May research and apply for travel visas. In some cases, may travel with executive(s)
Plan and coordinate virtual and in-person events and meetings on and offsite, including preparation of meeting materials, logistics, venue, activities, and food
Work with our Executive Comms Manager and Chief of Staff to plan out and execute All Hands Meetings, Manager Calls, and organization wide communications
Develop and maintains positive working relationships with staff, internal departments, and outside parties, including high-level contacts of a sensitive nature to effectively coordinate activities and collaborate on special projects
Collaborate seamlessly with other executive team admins to execute on scheduling meetings and coordinate company-wide events
Coordinate new hire processing
May track expenditures related to employee rewards programs or coordinate and compile feedback for performance reviews
May maintain email aliases, Slack channels, distribution lists and shared directories, including maintaining permissions
Manages information by organizing and tracking on databases to synthesize and generate reports
Organize quarterly All Hands meeting in person and via zoom webinar
Tracks executive expenses and generates expense reports
Monitors purchasing software system notifications and approves on behalf of executive if appropriate
Works with Accounts Payable to ensure department bills are paid in a timely manner
May serve as point person for departmental purchases, including but not limited to PC tracking and overall asset management
May manage budget and departmental costs, including reclassifications as necessary
Drafts letters, memos, and emails
Responsible for general office administration tasks (filing, copying, etc.)
May work with Facilities department to coordinate space planning for division or business unit
Creates presentations and maintains organization charts
May be responsible for maintaining and updating websites, including building or redesigning pages

FAQs

What is the job title for this position?

The job title is Executive Assistant - VP Worldwide Sales Strategy and Excellence.

Where is this position based?

This role can be based anywhere in the UK/Europe.

What are the primary responsibilities of this Executive Assistant?

The Executive Assistant manages executive calendars, coordinates meetings, handles confidential information, and ensures the smooth operation of the office and leadership team.

What qualifications are required for this role?

A minimum of 6+ years of experience supporting senior executives, especially at the VP level, along with strong organizational and communication skills, is required.

What tools and software should candidates be proficient in for this position?

Candidates should be proficient in Microsoft Office Suite, Microsoft Teams, SharePoint, Slack, and modern collaboration tools.

Is travel required for this position?

Yes, the role may require occasional travel to internal meetings, leadership offsites, or team events as needed.

What traits make an ideal candidate for this role?

An ideal candidate is proactive, resourceful, highly organized, detail-oriented, a trusted partner to executives, able to juggle multiple priorities, adaptable, and solutions-oriented.

What kind of events will the Executive Assistant coordinate?

The Executive Assistant will plan and coordinate both virtual and in-person events and meetings, including preparing meeting materials and logistics.

What is the company's commitment to diversity and inclusion?

Autodesk takes pride in cultivating a culture of belonging where everyone can thrive and encourages diverse representation.

Is there salary transparency for this position?

Yes, salary is part of Autodesk’s competitive compensation package, and offers are based on the candidate’s experience and geographic location.

Autodesk

How the world gets designed and made. #MakeAnything

Technology

Industry

10,001+

Employees

1982

Founded Year

Mission & Purpose

Autodesk is changing how the world is designed and made. Our technology spans architecture, engineering, construction, product design, manufacturing, media, and entertainment, empowering innovators everywhere to solve challenges big and small. From greener buildings to smarter products to more mesmerizing blockbusters, Autodesk software helps our customers to design and make a better world for all. Over 100 million people use Autodesk software like AutoCAD, Revit, Maya, 3ds Max, Fusion 360, SketchBook, and more to unlock their creativity and solve important design, business and environmental challenges. Our software runs on both personal computers and mobile devices and taps the infinite computing power of the cloud to help teams around the world collaborate, design, simulate and fabricate their ideas in 3D. We provide exceptional compensation/benefit packages and we’d love for you to join us. We’re proud to be an equal opportunity employer and we consider all qualiﬁed applicants without regard to race, gender, disability, veteran status or other protected category. To see our culture in action, check out #AutodeskLife. We are headquartered in the San Francisco Bay Area and have more than 10,000 employees worldwide.