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External Relations Coordinator

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AstraZeneca

Oct 18, 2024

  • Job
    Full-time
    Mid Level
  • Sales & Business Development
    Business, Operations & Strategy
  • Quick Apply

AI generated summary

  • You need 3+ years in client engagement and critical meetings, experience in cross-matrix projects, PO processes, vendor management, logistics planning, and strong communication skills.
  • You will manage external partnerships, oversee meeting logistics, ensure brand consistency, optimize spend, and collaborate across teams while providing project support for various stakeholders.

Requirements

  • 3+ years’ experience with significant client/investor/board level engagement
  • 3+ years’ experience in delivering critical meetings in the US and overseas
  • Demonstrated success in supporting complex cross-matrix projects
  • Demonstrated experience in PO processes and Vendor management
  • Logistics experience and knowledge of logistics planning systems
  • Strong communication and collaboration skills
  • Proficient in all Microsoft applications

Responsibilities

  • Support and manage the accountability to deliver on the prioritized external partnership and investor meetings (face-to-face/virtual/hybrid).
  • Manage all aspects of the external partner relationship life cycle.
  • This includes directly managing relationships and vendor responsibilities for priority external meetings, site recommendations, production supplier recommendations, contract negotiations, budgets, catering, creation and ownership of project plan, attendee management, logistics, event agenda and on-site support.
  • Liaise in partnership with internal/external C – suite stakeholders, ensuring consistent, appropriate brand presence, efficiency and synergies across all activities.
  • Support efficiency in spend, whilst upholding and increasing medical and commercial impact at key external and stakeholder meetings.
  • Provide strong project support with the ability to communicate and collaborate effectively across all levels, both internal and external with the ability to work across time zones (some early morning/late evenings or weekends will be required).
  • Be an active member of the Business Development Team to provide benchmarking, best practices and knowledge sharing.

FAQs

What is the location for the External Relations Coordinator position?

The position is located in Barcelona, Spain, with a requirement to work on-site for 3 days and from home for 2 days.

What are the core responsibilities of the External Relations Coordinator?

The core responsibilities include managing external partnerships and investor meetings, ensuring seamless logistics, communicating with C-suite stakeholders, supporting project efficiency, and actively participating in the Business Development Team for knowledge sharing.

What are the required qualifications for this position?

Candidates need to have 3+ years of experience in client/investor engagement, experience in delivering critical meetings, success in complex cross-matrix projects, vendor management experience, logistics knowledge, and proficiency in Microsoft applications.

Is prior experience in the biotechnology or pharmaceutical industry required?

While it is not mandatory, prior experience in the biotechnology, investor, or pharmaceutical industry is desired.

What skills are emphasized for this role?

Highly analytical and organizational skills, strong interpersonal abilities, planning capabilities, innovation-driven mindset, resourcefulness, confidentiality, stakeholder relationship management, and vendor management experience are emphasized.

Are there any specific working hours or time considerations for this role?

Yes, early morning, late evening, or weekend work may be required due to collaboration across time zones.

How does AstraZeneca approach diversity and inclusion?

AstraZeneca is committed to building an inclusive and diverse team representing all backgrounds, and believes that a diverse team enhances our work. We welcome applications from all qualified candidates regardless of their characteristics.

What type of project support skills are required for the External Relations Coordinator?

Strong project support and communication skills are required, with an emphasis on the ability to collaborate effectively across all levels, both internal and external.

What kind of meetings will the External Relations Coordinator be involved in?

The Coordinator will support and manage external partnership and investor meetings, which can be face-to-face, virtual, or hybrid in format.

How can I apply for this position?

Interested candidates should apply with an English resume.

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AstraZeneca

What science can do

Science & Healthcare
Industry
10,001+
Employees

Mission & Purpose

We're transforming the future of healthcare by unlocking the power of what science can do for people, society and the planet. AstraZeneca is a global pharmaceutical company dedicated to improving the health and well-being of people worldwide. With a focus on innovative research and development, AstraZeneca develops and manufactures a wide range of prescription medicines, including treatments for cardiovascular, respiratory, oncology, and other therapeutic areas. Their aim is to transform the lives of patients by discovering, developing, and delivering innovative medicines that address unmet medical needs. AstraZeneca's purpose is to push the boundaries of science and collaborate with healthcare professionals, organisations, and communities to improve patient outcomes and contribute to the advancement of healthcare globally.