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Fabric Assistant (6-month FTC)

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Vivienne Westwood

27d ago

  • Job
    Full-time
    Junior & Mid Level
  • Customer Relations
    Logistics
  • London

AI generated summary

  • You need 2-3 years in fabric sourcing or product development, experience with purchase orders, and strong fabric knowledge. Attention to detail and confident communication skills are essential.
  • You will manage purchase orders, liaise with suppliers, process invoices, coordinate fabric shipments, and maintain accurate records, ensuring alignment with internal teams and timely deliveries.

Requirements

  • Minimum 2-3 years’ experience within a fabric, sourcing, or product development environment.
  • Proven experience independently raising and managing purchase orders and supplier coordination.
  • Strong understanding of fabric ordering processes, pricing structures, and shipment workflows.
  • Experience working alongside fabric R&D or product development teams is advantageous.
  • Ability to work autonomously and manage priorities with minimal supervision.
  • High attention to detail, particularly in price verification, documentation, and shipment accuracy.
  • Confident communicator when liaising with suppliers and internal teams.

Responsibilities

  • Take full ownership of raising and managing purchase orders (POs) for Studio requirements in London.
  • Ensure all POs are accurately issued, tracked, and updated where required. Verify pricing accuracy against agreed supplier quotations prior to issuing purchase orders.
  • Liaise directly with suppliers to confirm order details, pricing, and shipment timelines.
  • Manage invoice processing, ensuring alignment between POs, invoices, and delivered goods.
  • Request and collect all required shipping and commercial documentation from suppliers upon dispatch to support Accounts processing.
  • Liaise with the Accounts department to ensure timely reconciliation and payment of invoices.
  • Request and file technical sheets for all ordered fabrics to ensure accurate internal records.
  • Take full ownership of fabric-related shipment coordination for London.
  • Request proforma invoices and required shipment documentation from suppliers prior to dispatch.
  • Generate shipment labels through the internal system in line with company procedures.
  • Ensure all shipment details (values, quantities, references) are accurately aligned with internal records.
  • Monitor inbound and outbound shipments, proactively following up on delays where required.
  • Onboard new suppliers into the internal system database to enable shipment and PO processing.
  • Maintain accurate shipment records and tracking information for all London-based movements.
  • Maintain accurate digital records of purchase orders, invoices, and fabric documentation.
  • Provide fabric-related data and documentation to internal teams (including sustainability) when requested.
  • Liaise with internal teams on operational fabric matters originating from London.
  • Act as the coordination point between London and Milan teams to ensure alignment on fabric orders, shipments, and related documentation.
  • Provide coordination support for fabric-related requests from London-based teams, liaising with Milan where required.
  • Lead logistical coordination during Show periods, including consolidation of supplier stock, shipment to London, and onward distribution to Milan where required.
  • Track stock availability, shipment status, and urgent transfers to ensure materials align with Show production timelines.
  • Manage high-volume, time-sensitive fabric movements during peak periods in collaboration with suppliers and internal teams.
  • Any other ad hoc tasks required.

FAQs

What is the duration of the Fabric Assistant role?

The Fabric Assistant role is a 6-month fixed-term contract.

Where is the Fabric Assistant position located?

The position is based in our London office.

What are the key responsibilities of the Fabric Assistant?

Key responsibilities include managing purchase orders, coordinating shipments, maintaining data and administrative support, and facilitating cross-functional coordination between teams.

What qualifications and experience are required for this role?

A minimum of 2-3 years’ experience in a fabric, sourcing, or product development environment is required, along with experience in raising and managing purchase orders and supplier coordination.

Is prior experience in fabric R&D advantageous for this position?

Yes, experience working alongside fabric R&D or product development teams is advantageous.

What skills are important for the Fabric Assistant role?

Strong attention to detail, the ability to work autonomously, and confident communication skills when liaising with suppliers and internal teams are important.

Are any benefits provided to employees in this role?

Yes, benefits include staff discounts, health and wellbeing support, pension scheme, generous annual leave allowance, and training opportunities.

How does the company support employee health and wellbeing?

The company provides support including Private Medical Health Insurance, Employee Assistance Program, gym discounts, and access to financial planning services.

What is the application review process for this job?

Applications are reviewed on an ongoing basis, and it is recommended to apply early to avoid missing out.

Is Vivienne Westwood an equal opportunity employer?

Yes, Vivienne Westwood is committed to diversity and inclusion and prohibits discrimination and harassment of any kind.

Will there be potential for growth in this role?

Yes, there are opportunities to build new skills and gain valuable industry knowledge, providing potential for professional growth.

Are there any specific logistical duties included in this role?

Yes, the role includes responsibilities for fabric-related shipment coordination, monitoring shipments, and managing high-volume, time-sensitive fabric movements.

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Vivienne Westwood

Fashion & Arts
Industry
201-500
Employees
1971
Founded Year

Mission & Purpose

Founded in the 1970s, the Vivienne Westwood brand offers a wide range of clothing, accessories, and footwear for men and women, characterised by bold prints, unconventional silhouettes, and exquisite craftsmanship. From statement-making dresses and tailored suits to edgy outerwear and accessories adorned with the brand's signature orb logo, Vivienne Westwood's collections reflect a unique blend of glamour and sophistication. With a commitment to sustainability and ethical fashion practices, it advocates for environmental conservation and social justice.

Culture & Values

  • We strive to make quality products that respect people and the planet with every design decision by focusing on four key areas: Gaia, Quality not Quantity, Activism, Culture & Heritage. These core values inform every decision across our business & design and reflect the way we work & behave towards each other every day.

  • We use our collections, collaborations and catwalk shows as a platform to capture the imagination, and as an energizing force to promote awareness and campaign for positive activism. We strive to make our clothes with greater care, keeping heritage, craftmanship and tradition alive through innovative design. We call on our community to engage with the world we live in through appreciation of Arts & Culture.

  • We use our brand voice to raise awareness of the environmental impact of overconsumption, urging people to buy less and buy better quality clothes, while creating collections that meet this standard.