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Facilities Co-ordinator

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JLL

Sep 24, 2024

  • Job
    Full-time
    Junior, Mid & Senior Level
  • Facilities Management
  • Dublin
  • Quick Apply

AI generated summary

  • You have coordinator experience in facilities or related fields, excel in multitasking, communicate well, focus on service, embrace technology, and stay updated on industry trends.
  • You will manage vendor relationships, oversee contractor performance, handle financial processes, conduct site inspections, maintain premises, support risk management, and achieve KPIs.

Requirements

  • You have experience in a coordinator role working within facilities, property management, hospitality or related fields
  • You work collaboratively as part of a team to solve problems with professionalism and service focused approach
  • You are adept at multitasking and are able to manage multiple projects effectively
  • You are open and have good communication skills
  • You strive for excellence in what you do and share ideas for improvement
  • You are proficient with computer equipment and programs (Word, Excel and Outlook) and have a keen interest in technology
  • You keep up to date with industry trends and have direct experience or an interest in facilities management and customer service

Responsibilities

  • Develop a close working relationship with key Client stakeholders/partners, landlord, managing agents and all of the facilities vendors
  • Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)
  • Assist in the procurement of vendors and services as required
  • Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
  • Ensure prompt and accurate management of purchase orders in the internal financial management platform
  • Assist with the monthly accrual reports and help monitor the finance trackers
  • Conduct site inspections, assessments, regular audits and carry out safety procedures as well as all building procedures, ad-hoc duties and performance measures
  • Assist in the implementation of the property risk management program and industry best practice operations
  • Maintain premises in neat and good working condition at all times
  • Maintain duplicate office keys in good order
  • Support the implementation and monitoring of disaster recovering and business continuity plans
  • Follow established escalation procedures and incident reporting procedures
  • Provide support for regular management reports and projects as required
  • Achieve Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets

FAQs

What is the duration of the Facilities Coordinator position?

The Facilities Coordinator position is a 6-month fixed-term contract.

What are the working days for this role?

The role is structured to work five days a week, from Monday to Friday.

Is knowledge of languages other than English necessary for this position?

Knowledge of English is essential, and while additional languages may be beneficial, they are not required.

What type of tasks will the Facilities Coordinator be responsible for?

The Facilities Coordinator will assist with operational activities including finance, maintenance, vendor oversight, purchasing, occupancy services, and administrative tasks.

Who does the Facilities Coordinator report to?

The Facilities Coordinator reports to the Facilities Manager.

Is experience in facilities management required for this role?

While experience in facilities management, property management, or hospitality is preferred, the job description encourages applicants even if they don’t meet all the requirements.

Will the Facilities Coordinator need to manage multiple projects?

Yes, the Facilities Coordinator is expected to adeptly multitask and manage multiple projects effectively.

What kind of support and benefits does JLL offer to employees?

JLL offers a comprehensive benefits package prioritizing mental, physical, and emotional health, alongside personalized benefits that support well-being and growth.

How does JLL promote diversity and inclusion in the workplace?

JLL is committed to recruiting, retaining, rewarding, and developing all employees based on their abilities and contributions, fostering a culture of diversity and inclusion.

Are there any special assistance programs for employees with disabilities?

Yes, JLL is committed to making the recruitment and employment process accessible for candidates with disabilities and long-term health conditions, and encourages openness about such needs during the process.

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JLL

We shape the future of real estate for a better world

Real Estate
Industry
10,001+
Employees

Mission & Purpose

We’re a leading professional services firm that specializes in real estate and investment management. JLL shapes the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities. We want the most ambitious clients to work with us, and the most ambitious people to work for us. Join us.

Benefits

  • Medical Plan

    Choose from three plan options: Standard, Plus or Basic, administered by UnitedHealthCare and, in limited locations, Kaiser Permanente. Health Savings Account (HSA) automatically comes with Plus or Basic plans and is Company-funded with $600 for employee coverage, or $1,200 for employee+1 or family coverage. 100 percent preventive care coverage is included with all plans.

  • Paid time off (PTO)

    Combines vacation, sick leave and personal time: 18 to 28 days per year, depending on your years of service and job level.

  • Enhanced Life Insurance

    Take advantage of group rates on optional coverage for you, your spouse/domestic partner and children at your own cost. Enroll when first eligible for the most favorable underwriting.

  • Parental Leave Pay

    Six weeks of paid leave at 100% of salary.

  • Flexible work arrangements

    May be available to help you balance work, family and personal commitments.