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General Manager's Assistant

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Amazon

Dec 5, 2024

Applications are closed

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Helmstedt

Requirements

  • Demonstrable experience in the key responsibilities of the role, described above.
  • Ability to effectively prioritize and deliver multiple assignments while also serving as point of contact for a large team.
  • Proficiency with the Microsoft Office Suite (Outlook, PowerPoint, Word, Excel).
  • Attention to detail and problem-solving skills
  • High proficiency of English and German languages; open to other EU languages.
  • Previous working experience within a large scale rapid and process driven environment would be beneficial.
  • Degree level qualification or equivalent.

Responsibilities

  • Plan, coordinate and organize onsite employee engagement events for associates, including competitions, celebrations and handouts, and managing associated budgets and deadlines throughout the year.
  • Plan events according to the site’s needs, prepare posters and campaigns to promote events and work with stakeholders to deliver and implement site projects.
  • Manage communication channels across the Fulfillment Center, including newsletters, corporate communications and site-specific message boards and feedback channels.
  • Act as the site Charity Champion in the community, coordinating the site charity budget, working with central teams to embed network initiatives alongside local charity donations and campaigns.
  • Manage the network recognition programs onsite for associates and drive participation amongst your leadership team and associate population.
  • Be responsible for the overall direction and coordination of the leadership team’s travel and administration, including diary management and recording actions of meetings and driving these to resolution on behalf of the General Manager.
  • Working closely with all support staff to build, coordinate and secure robust support and resources for projects and initiatives.
  • Welcome and coordinate visitors, on behalf of the General Manager and leadership team of the Fulfillment Center.
  • Diary management experience at Director and/or Senior Manager level, including arranging travel and conference calls.
  • Make a positive contribution to the company’s culture that fosters diversity, equity and inclusion in the workplace.

FAQs

What are the primary responsibilities of the General Manager's Assistant?

The primary responsibilities include planning and coordinating employee engagement events, managing communication channels across the Fulfillment Center, acting as the site Charity Champion, and handling diary management and travel arrangements for the General Manager and leadership team.

What qualifications are needed for this position?

The basic qualifications include demonstrable experience in key responsibilities of the role, proficiency in Microsoft Office Suite, attention to detail, problem-solving skills, and high proficiency in English and German languages. Preferred qualifications include previous experience in a large scale, process-driven environment and a degree-level qualification or equivalent.

What is the typical work schedule for this position?

The typical work schedule is Monday through Friday, but job duties may require additional hours and availability outside of normal working hours. Flexibility to adjust work schedule and travel between sites may also be required.

Is there a focus on diversity and inclusion within the workplace?

Yes, Amazon is committed to fostering a workplace culture that emphasizes diversity, equity, and inclusion.

What kind of environment does the General Manager's Assistant typically work in?

The General Manager's Assistant typically works in a fast-paced, dynamic environment within Amazon's Fulfillment Center, collaborating with various operational teams to enhance processes and workflows.

Does this role require proficiency in any specific software?

Yes, proficiency in the Microsoft Office Suite, specifically Outlook, PowerPoint, Word, and Excel, is required for this role.

Will the assistant be involved in community engagement?

Yes, the assistant will act as the site Charity Champion, coordinating the charity budget and local initiatives while working with central teams for community engagement.

Are there opportunities to contribute creative ideas in this role?

Yes, the role provides the opportunity to be creative in bringing ideas and initiatives to life, working closely with Operations teams to enhance employee engagement and communication.

What is the process for managing communication within the Fulfillment Center?

The General Manager's Assistant will manage communication channels, including newsletters, corporate communications, and site-specific message boards, to facilitate effective communication within the Fulfillment Center.

What languages are preferred for this position?

High proficiency in English and German is required, and proficiency in other EU languages is open and considered a plus.

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Amazon

Retail & Consumer Goods
Industry
10,001+
Employees
1994
Founded Year

Mission & Purpose

Amazon is guided by four principles: customer obsession rather than competitor focus, passion for invention, commitment to operational excellence, and long-term thinking. We are driven by the excitement of building technologies, inventing products, and providing services that change lives. We embrace new ways of doing things, make decisions quickly, and are not afraid to fail. We have the scope and capabilities of a large company, and the spirit and heart of a small one. Together, Amazonians research and develop new technologies from Amazon Web Services to Alexa on behalf of our customers: shoppers, sellers, content creators, and developers around the world. Our mission is to be Earth's most customer-centric company. Our actions, goals, projects, programs, and inventions begin and end with the customer top of mind. You'll also hear us say that at Amazon, it's always "Day 1."​ What do we mean? That our approach remains the same as it was on Amazon's very first day - to make smart, fast decisions, stay nimble, invent, and focus on delighting our customers.