Grants Officer, Institutional Relations

Orbis International

Aug 23, 2024

Applications are closed

Job
Full-time
Mid Level
People, HR & Administration
Business, Operations & Strategy
Delhi
Remote

Requirements

- Bachelor’s degree required.
- Minimum 3 years working experience, ideally in a fundraising environment.
- Proven experience with institutional fundraising activities.
- Proven experience with standard development practices and techniques, donor cultivation, donor relationship management, proposal and report writing, and prospect research.
- Experience working with or for organizations with health as a focus area.
- Proficient in Microsoft Office suite, including SharePoint, Word, Excel, Outlook, PowerPoint as well as Internet research. Previous experience with Raiser’s Edge and/or other grants management software, a plus.
- Strong written and verbal communication skills in English: ability to perform basic writing tasks and edit written documents effectively. Strong writing skills preferred, including storytelling and donor-centric orientation.
- Excellent interpersonal and diplomacy skills: ability to represent Orbis in a professional and pleasant manner.
- Strong organizational skills: ability to prioritize, adhere to deadlines, and multitask.
- Strong project management skills.
- Ability to work accurately in a fast-paced, highly detailed work environment.
- Ability to work effectively in a culturally and professionally diverse team as well as work independently.
- Awareness of funders in global health space.
- Able to travel nationally and internationally up to 10% of the time.

Responsibilities

- In collaboration with the Prospect Research Team, develop and maintain a robust Foundations pipeline and coordinate the strategic evaluation phase for each award with the Awards Management Team. Facilitate Moves Management of donor prospects using Instrumentl and internal coordination within the Orbis network, advancing prospects through the donor life cycle.
- Maintain and update grant prospects database with research findings and track prospect approaches, deadlines, required materials, etc.
- Provide support in preparing materials for grant applications, including proposal development timelines, tracking submission guidelines, and gathering all required materials; submit applications online or in hard copy, depending on donor requirements, and confirm receipt.
- Oversee the management of foundations and federal grants ($250k and above and/or multi-country grants) through the active grant life cycle including award management, reporting, amendments (as applicable) and closure.
- Ensure programmatic and operational staff are informed of all grants and/or contract requirements and amendments and monitor compliance.
- Submit high quality donor reports (narrative and financial) according to Orbis and donor regulations. Ensure all required documents are included, complete, correct and approved by the respective country management staff and awards management team.
- Manage the grant reporting schedule and reminder notifications to grant implementers; monitor grant implementation progress, including milestones and budget expenditure; ensure internal review process of progress/final reports; respond directly to all donor inquiries in a timely manner.
- Lead the coordination between donor representatives, country program teams, and finance for all amendments, budget reallocations, and notification of challenges/unanticipated changes to work plans for all grants under the Foundations portfolio.
- Maintain institutional records in the Raiser’s Edge and Acuity including proposal submissions, reports, gift acknowledgments, and event invitations.
- Serve as a liaison to manage communication with donors/philanthropic partners and oversee stewardship for grants in assigned portfolio, working with Program and Finance staff to assist in the development of reports and updates, including ensuring compliance with donor requirements and guidelines.
- Develop a customized donor communications plan using materials such as newsletters, program updates, and proposals, using existing content tailored to meet specific needs, for submission to institutional donors, including foundation and government funders.
- Coordinate the development of content for reports to highlight program activity on a quarterly basis for institutional stewardship, including foundations and government funders.
- Provide logistical and administrative support for fundraising events, as needed, as a member of the Development team, including Annual Gala, Goodwill Tours, donor visits.

FAQs

What is the primary role of the Grants Officer?

The Grants Officer will work closely with the prospect research team to identify potential foundation and institutional donors, manage institutional grants, provide administrative support, and process grant agreements and other required documentation.

Who does the Grants Officer report to?

The Grants Officer reports to the Director, Foundations & Institutional Resource Development.

Is this position remote?

Yes, this position is available as a fully remote role, with the option to work from the New York office for those who prefer an office setting some or part of the time.

What are the qualifications required for this position?

A Bachelor's degree is required, along with a minimum of 3 years of experience in a fundraising environment and proven experience in institutional fundraising activities and standard development practices.

What skills are essential for the Grants Officer role?

Strong written and verbal communication skills, excellent interpersonal and diplomacy skills, strong organizational skills, project management skills, attention to detail, and the ability to work effectively in a diverse team are essential.

What kind of experience is preferred for applicants?

Experience working with or for organizations focused on health, as well as proficiency in Microsoft Office and Raiser’s Edge or other grants management software, is preferred.

Are there any travel requirements for this position?

Yes, the Grants Officer should be able to travel nationally and internationally up to 10% of the time.

What materials are required to apply for this position?

Applicants are requested to submit a resume and cover letter to express their interest in the position.

What values does Orbis prioritize in its hiring process?

Orbis values Accountability, Commitment, Equity, Innovation, and Integrity, and encourages applicants from diverse backgrounds and communities that have been historically excluded and/or marginalized to apply.

Orbis International

Changing the Way the World Sees

Non-profit

Industry

201-500

Employees

1982

Founded Year

Mission & Purpose

Orbis is a global non-profit organisation focused on preventing and treating avoidable blindness in developing countries. Their ultimate mission is to transform lives through the delivery of quality eye care and training, enabling sustainable eye health systems worldwide. The organisation's purpose is to prevent blindness and improve vision, empowering communities by providing access to essential treatments, surgeries, and education, ultimately ensuring that everyone, regardless of location or resources, has the opportunity to live a life free of preventable visual impairment.