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HMP Swansea - Administrator - Part Time (Ref: 17125)

  • Job
    Full-time
    Entry Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Swansea

AI generated summary

  • You must work set hours: Wednesday (full day), Thursday (PM half day), Friday (full day). Complete specialized training and confidently communicate in English or Welsh if specified.
  • You will maintain records, manage communications, process finance requisitions, coordinate awareness sessions, prepare reports, and act as secretary for meetings.

Requirements

  • PLEASE NOTE THAT THIS IS A PART TIME ROLE - THE HOURS OF WORKING REQUIRED ARE SET AND CANNOT BE ALTERED DUE TO THE NATURE OF THE ROLE. THEREFORE WE REQUIRE THE SELECTED CANDIDATE TO WORK WEDNESDAY (FULL DAY), THURSDAY (HALF DAY, PM), FRIDAY (FULL DAY).
  • Job holders must complete specific training in their specialism once they take up post.
  • An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh
  • 37 hour working week

Responsibilities

  • Organise, produce and maintain accurate records for area of work
  • Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
  • Complete monitoring returns for area of work
  • Input requisitions on to the finance database and process requisitions for defined area of work
  • Co-ordinate any awareness sessions for area of work
  • Prepare paperwork for checking by manager, conducting initial checks as required
  • Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
  • Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
  • Collate information relating to relevant Service Delivery Indicators (SDI’s)
  • Act as secretary to meetings as required including organising agenda, taking, distributing minutes and action points

FAQs

Is this position full-time or part-time?

This position is part-time, with specific hours outlined in the job description.

What are the required working days for this role?

The required working days are Wednesday (full day), Thursday (half day, PM), and Friday (full day).

Can the hours of work be altered?

No, the hours of work are set and cannot be altered due to the nature of the role.

What type of support will the job holder provide?

The job holder will provide administrative support to managers and frontline staff by undertaking transactional work in a particular area.

Will the role involve contact with prisoners?

Yes, the role may involve contact with prisoners depending on the area of work.

Are there any line management responsibilities for this role?

No, this role has no line management responsibilities.

What are the essential skills required for the job?

Job holders must complete specific training in their specialism and must be able to communicate effectively in English or Welsh.

What is the salary for this position?

The salary offered for this position is £28,122, with additional pension contributions from HM Prison & Probation Service.

What benefits does the role offer?

The role offers access to learning and development, a Civil Service pension, annual leave, public holidays, and various flexible working options.

Is prior experience or specific qualifications required for this role?

While specific training in the specialism will be provided upon taking up the post, competency in the relevant area of work is expected.

Will I undergo security checks if I am selected for this position?

Yes, successful candidates must undergo a criminal record check and baseline personnel security standard checks.

Is this position open to non-UK nationals?

Yes, the job is broadly open to UK nationals, nationals of the Republic of Ireland, Commonwealth countries, and those with settled or pre-settled status under the EU Settlement Scheme.

How will candidates be assessed during the selection process?

Candidates will be assessed based on their behaviours and strengths using Success Profiles.

Where can I find more information about the recruitment process?

More information about the recruitment process can be found on the Candidate Information Page linked in the job description.

Who can I contact if I have questions about the position?

You can contact the SSCL Recruitment Enquiries Team via email at moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk or call 0345 241 5358.

Preventing victims by changing lives.

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Mission & Purpose

The Prison and Probation Service in the UK is responsible for the management of prisons and the supervision of offenders in the community. Their ultimate mission is to protect the public by reducing reoffending and ensuring offenders are safely and securely managed. Their purpose is to support rehabilitation, provide opportunities for offenders to reform, and ensure they are prepared for successful reintegration into society. The service is committed to maintaining safety, security, and effectiveness in the criminal justice system.