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HR Administrator

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L'Oréal

1mo ago

  • Job
    Full-time
    Junior & Mid Level
  • Customer Relations
    People, HR & Administration
  • London

AI generated summary

  • You must be detail-oriented, organized, solutions-driven, and customer-focused, with strong communication skills, data insight, tech interest, and proficient in Microsoft Office.
  • You will manage HR queries, process employee administration, support payroll, maintain HR databases, advise on Family Leave, implement process improvements, and collaborate with the HR team.

Requirements

  • Attentive to detail and a getting it right first-time mentality.
  • Strong in planning and organisation skills – with an ability to appropriately re-prioritise and change as required.
  • Solutions orientated, can do’ mindset with the ability to work at pace, cope with ambiguity, resolve issues and improve processes.
  • A professional, diplomatic and friendly manner with strong customer service skills.
  • Ability to understand data, draw accurate conclusions and communicate key messages succinctly.
  • Excellent communication and influencing skills with experience of building relationships across an organisation.
  • Interested in technology and new innovative ways of giving employees a better experience.
  • Good PC skills with an intermediate knowledge of Microsoft Office (Word, Excel and PowerPoint).
  • The ability to work accurately at a fast pace.

Responsibilities

  • Manage and respond to queries in the HR Retail Admin Inbox
  • Process, prepare, distribute, and coordinate all aspects of employee administration throughout the employee life cycle. This includes creating contracts of employment for new starters, changes of contract for internal moves, long service milestones, letters, supporting right to work checks, managing overpayments, processing bonus payments, logging sick notes and reference requests.
  • Support our payroll team by ensuring all changes have been processed correctly and in a timely manner via HR system ready for payroll deadlines.
  • Maintain internal filing and key HR database systems (One Profile, Tamigo, Storeforce and Right Check). Regularly check the data that has been inputted to ensure that there are high levels of data integrity.
  • Notifying and tracking overpayments to current and ex-employees.
  • Updating and upskilling our managers and our employees through our communication channels.
  • Raising HR Retail purchase orders.
  • Advise employees on Family Leave policies, planning and processing family leave in the system - working directly with payroll and preparing and distributing related documentation.
  • Process improvements & projects: Constantly reviewing the HR Administrative processes to ensure they are as efficient and effective as possible. Support the Head of HR Retail, HR Business Partners with ad-hoc projects.
  • Team support: working in a small HR Operations team you will share responsibilities evenly and support other members with their activities, covering for absence and workload fluctuations.
  • Ensure that Data within all our systems (One Profile, Tamigo, Storeforce, Anaplan, OAPass etc) is processed accurately and maintained regularly with regular checks.

FAQs

What is the duration of the HR Administrator position?

The HR Administrator position is a 12-month fixed-term contract.

What are the main responsibilities of the HR Administrator?

The main responsibilities include managing employee administration throughout the employee lifecycle, supporting payroll processes, maintaining HR database systems, advising on family leave policies, and driving process improvements.

What qualifications are required for this role?

The role requires strong planning and organization skills, attention to detail, problem-solving abilities, excellent communication skills, and good PC skills with intermediate knowledge of Microsoft Office.

What is the work environment like for this position?

The work environment is fast-paced, and the HR Administrator will be part of a small HR Operations team that shares responsibilities and supports each other.

Are there opportunities for growth and development in this role?

Yes, L’Oréal emphasizes continuous learning and offers access to leadership programs and expert talks to help you build skills and enhance your career.

What benefits does L’Oréal offer to its employees?

L’Oréal offers an industry-leading benefits package, including discounts on products, private medical and dental insurance, enhanced family leave, and access to financial advice and share options.

Is L’Oréal committed to diversity and inclusion?

Yes, L’Oréal is committed to creating a diverse, equitable, and inclusive environment where all contributions are valued and welcomes applicants from varied backgrounds.

What tools and systems does the HR Administrator need to maintain?

The HR Administrator is responsible for maintaining internal filing and key HR database systems such as One Profile, Tamigo, Storeforce, and Right Check.

What is the focus of the HR Administrator role in terms of employee experience?

The role focuses on delivering a world-class employee experience through data integrity and innovative process improvements.

How does L’Oréal support employees' health and well-being?

L’Oréal provides private medical and dental insurance, discounted gym memberships, and onsite mental health support as part of their commitment to employee health and well-being.

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L'Oréal

Retail & Consumer Goods
Industry
10,001+
Employees
1909
Founded Year

Mission & Purpose

L'Oréal is a multinational beauty and cosmetics company that operates in various segments of the beauty industry, including skincare, haircare, makeup, and fragrance. They offer a wide range of beauty products and solutions through their diverse portfolio of brands. L'Oréal's ultimate mission is to provide innovative and superior beauty products that cater to the diverse needs and desires of individuals worldwide. Their purpose is to enhance people's lives through beauty, empowering individuals to express themselves, boost their confidence, and embrace their unique identities. L'Oréal aims to combine science, research, and creativity to deliver high-quality and sustainable beauty solutions that promote inclusivity, diversity, and self-expression. By continuously innovating and staying at the forefront of the industry, L'Oréal strives to shape the future of beauty and contribute to the well-being and self-esteem of consumers globally.