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HR Division Assistant

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State of Nebraska

Jan 22, 2025

  • Job
    Full-time
    Junior Level
  • Government & Politics
    People, HR & Administration
  • Lincoln
  • Quick Apply

AI generated summary

  • You need one year of relevant coursework/training or two years of related experience, knowledge of HR practices, computer skills, a valid driver's license, and reliable attendance.
  • You will support HR operations by managing calendars, processing payroll, coordinating onboarding, assisting with talent acquisition, maintaining records, and handling administrative tasks.

Requirements

  • Minimum Qualifications: One year of coursework or training in personnel management, business administration, public administration or office/administrative or two years of related experience.
  • Preferred Qualifications:
  • Knowledge of human resources practices, policies, and procedures.
  • Experience with a variety of computer systems, applications, and platforms.
  • Other:
  • Valid driver’s license or the ability to provide independent authorized transportation.
  • Regular and reliable attendance is also required.

Responsibilities

  • Provide administrative support to the HR Director:
  • Maintain calendar and schedule appointments.
  • Prepare presentations, packets, handouts, etc., for meetings and events.
  • Make final edits and coordinate publishing of HR policies.
  • Provide administrative support to the Payroll and Benefits team:
  • Run HRIS reports to ensure information is up-to-date and current.
  • Add and maintain employee’s original probation information while working with supervisors on approval.
  • Enter status changes, promotions, demotions, etc., into Payroll/Benefits software and HRIS system.
  • Assist Payroll and Benefits team with completing and running bi-weekly payroll.
  • Provide administrative support to the Talent Acquisition team:
  • Coordinate onboarding and orientation with new hires and managers to ensure all participants have relevant information for a successful orientation.
  • Create offer letters and send out electronic new hire packets.
  • Process background checks.
  • Create and maintain various spreadsheets, accurate and up-to-date files, records, and documentation.
  • Answer frequently asked questions from applicants relative to standard policies and hiring processes.
  • Schedule interviews for applicants and prepare interview packets for hiring managers.
  • Oversee high volume, seasonal temporary hiring.
  • Assist with cross-posting of job advertisements on Facebook, LinkedIn, NDOT intranet, and other targeted industry-specific career sites.
  • Perform additional duties for the Human Resources team:
  • Process invoices and expense reimbursements for HR staff.
  • Order office supplies and coordinate office furniture purchases.
  • Request phone, computer, and system access for HR teammates.
  • Create and maintain files and records.
  • Perform data entry into various HR systems.
  • Prepare presentations, packets, handouts, etc., for meetings and events.
  • Perform document scanning/uploads to records.
  • Create and update HR event calendar.
  • Ensure all information and HR forms are updated and correct on all web platforms.
  • Perform other duties as assigned.

FAQs

What is the hiring rate for the HR Division Assistant position?

The hiring rate for the HR Division Assistant position is $16.842 per hour.

What are the minimum qualifications for this position?

The minimum qualifications for this position include one year of coursework or training in personnel management, business administration, public administration, or office/administrative experience, or two years of related experience.

Is there a comprehensive benefits package offered?

Yes, the HR Division Assistant position includes a comprehensive benefits package, which features a state-matched retirement contribution, paid holidays, generous leave accruals, and employer-paid health insurance plans, among other benefits.

Are there opportunities for career advancement within this role?

Yes, there are a wide variety of career advancement opportunities, as the Nebraska Department of Transportation is the largest and most diverse employer in the state.

What are the typical job duties for this position?

Typical job duties include providing administrative support to the HR Director, Payroll and Benefits team, and Talent Acquisition team, processing invoices, maintaining HR files, conducting data entry, and scheduling interviews.

Is prior knowledge of human resources practices preferred for this position?

Yes, preferred qualifications include knowledge of human resources practices, policies, and procedures.

What skills are important for success in this role?

Important skills include strong verbal and written communication, attention to detail, organizational and time management abilities, and proficiency in MS Office applications.

What is the application process for this position?

The application process requires submitting a complete employment application, which is the primary source for determining if you meet the minimum job requirements.

Is attendance a requirement for this position?

Yes, regular and reliable attendance is required for the HR Division Assistant position.

Where is this position located?

This position is located in Lincoln, NE.

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State of Nebraska

Good Life. Great Vision.

Government
Industry
10,001+
Employees
1867
Founded Year

Mission & Purpose

The word Nebraska is from the Oto Indian word “Nebrathka” meaning “flat water.” The pioneers who settled Nebraska in the late 1800s deserve much of the credit for transforming the state from a land considered unfit for cultivation to an agricultural oasis. Today Nebraska ranks among the leading states in many agricultural production categories.