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Junior Executive Assistant

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UBS

5d ago

  • Job
    Full-time
    Entry & Junior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • London

AI generated summary

  • You need to be organized, multitask effectively, communicate well, adapt to priorities, team-oriented, trustworthy, proactive, flexible, and proficient in Microsoft Office.
  • You will manage diaries, arrange meetings, build client relationships, handle travel, process expenses, assist with correspondence and IT issues, and perform various ad hoc tasks.

Requirements

  • ability to work in an efficient and professional manner, both autonomously and as part of a team
  • ability to understand the priorities and changing demands of a team in order to adapt support
  • high attention to detail, organised and able to seamlessly multitask
  • proven written and verbal communication skills
  • comfortable interacting with colleagues at all levels as well as with external contacts
  • team player
  • reliable and trustworthy
  • ability to show and use initiative
  • flexible, adaptable with a “can-do” attitude
  • proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel)

Responsibilities

  • extensive diary management – coordinating, gate keeping, ensuring that schedules are adhered to whilst taking account of conflicting priorities and multiple demands on time
  • arranging meetings, both internal and external (including conference calls and video conferences), taking account of complex diaries and time-zone differences
  • building relationships with clients (internal and external) and their offices
  • assisting in the preparation for various meetings
  • ensuring appropriate travel arrangements are made, including necessary visas (operating within UBS Travel Policy).
  • processing expenses and their reimbursement through Concur
  • liaising with numerous management offices and key departments across the Bank
  • assisting with the typing and printing of letters, agendas, reports and presentations
  • assisting with any IT issues in a timely manner
  • updating of team distribution lists.
  • other ad hoc tasks

FAQs

What is the job title for this position?

The job title is Junior Executive Assistant.

Where is this position located?

This position is located in London.

What type of employment is being offered?

The job type is full-time.

What will be my primary responsibilities?

Your primary responsibilities will include extensive diary management, arranging meetings, building client relationships, preparing for meetings, coordinating travel arrangements, processing expenses, and assisting with various administrative tasks.

What skills are required for this role?

Skills required for this role include strong multitasking abilities, high attention to detail, excellent written and verbal communication, proficiency in Microsoft Office, and the ability to work both autonomously and as part of a team.

Is previous experience required for this position?

While previous experience is not explicitly stated, a proven ability to handle similar responsibilities and a strong skill set would be beneficial.

What should I do if I need accommodations during the recruitment process?

You should contact UBS if you need reasonable accommodation or adjustments throughout the recruitment process.

How does UBS value collaboration within the team?

UBS places collaboration at the heart of everything they do, believing that great work is never done alone and that working together leads to success.

Can I expect to work with other management offices in this role?

Yes, you will be liaising with numerous management offices and key departments across the Bank.

Does this role involve enhancing technological capabilities?

Yes, the role includes assisting with any IT issues in a timely manner.

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UBS

Helping you answer some of life's most important questions

Finance
Industry
10,001+
Employees
1862
Founded Year

Mission & Purpose

From gaining new experiences in different roles to acquiring fresh knowledge and skills – at UBS we believe that you should never stop growing and learning because life never stops teaching. We know that it's our people – with their unique backgrounds, skills, experience levels and interests – who drive our ongoing success. Ready to be part of #teamUBS and make an impact? Find out more at ubs.com/careers. UBS works with individuals, families, institutions, and corporations around the world to help answer some of life's questions – whether through award winning wealth management advisory, investment banking and asset management expertise, or private and corporate banking services in Switzerland*. In June 2023, Credit Suisse became a UBS Group company. With more than 124,000 colleagues around the world**, we collaborate across all major financial centers in 50 countries**. Although we all come from different backgrounds and specializations, two things unite us: the conviction that we’re stronger together, and the will and curiosity to constantly innovate. That’s the key to us unlocking our full potential (and what we look for in everyone who joins us). It’s also why we’re regularly recognized as an attractive employer.*