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Junior Personal Assistant

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Starcom

5d ago

  • Job
    Full-time
    Junior Level
  • Customer Relations
    People, HR & Administration
  • London

AI generated summary

  • You should have experience supporting senior stakeholders, excellent time management, strong communication skills, proficiency in IT, and problem-solving abilities in a creative environment.
  • You will manage calendars, coordinate travel, process expenses, prepare meeting materials, track deadlines, organize events, and maintain team files for effective operations.

Requirements

  • Prior experience of supporting multiple senior stakeholders individuals.
  • Excellent time management and organisation with the ability to plan, think ahead, be proactive demonstrating keen eye for detail.
  • Ability to manage multiple priorities under pressure.
  • Sound interpersonal and communication skills, with the ability to build relationships with the team, other departments and third-party contacts.
  • Experience of working around a creatively focused organisation.
  • A good team player who is helpful, curious, resourceful, conscientious.
  • Proficient IT skills including MS Outlook, Excel and PowerPoint, online databases and website applications.
  • Strong problem-solving skills and the ability to proactively manage your execs time.

Responsibilities

  • Manage complex and ever-changing calendars, including pro-actively scheduling meetings and appointments across multiple time zones.
  • Coordinate and oversee all international travel arrangements for the team, including flights, accommodation, and ground transportation, as well as managing visa applications and any required health documentation or testing. Handling last-minute travel changes and disruptions.
  • Process expenses, invoices, and purchase orders, and liaise closely with finance teams to support accurate budget tracking and reporting.
  • Prepare meeting agendas, action items, and necessary data in advance. Assist with creating, formatting and proofreading presentations.
  • Proactively track and remind executives of critical tasks, deadlines, and deliverables.
  • Organise logistics for team events, company meetings, and off-sites. Manage catering, room bookings, and guest services.
  • Other admin: timesheets, expenses, travel, holiday allocation and team approvals.
  • Available to travel as needed for off-sites and events.
  • Maintaining and updating key documents.
  • Manage on time delivery of project updates - check accuracy of materials.
  • Maintain team files - maintain structure and access to the right people.
  • Coordinating all major meetings, circulating agendas, taking minutes, and circulating actions where required.
  • Supporting the team to ensure consistency across materials produced by the team.

FAQs

What is the primary role of a Junior Personal Assistant at Starcom?

The primary role of a Junior Personal Assistant is to keep the team running smoothly by performing key administrative and support tasks for the leaders they support, as well as assisting with critical projects and tasks.

What kind of responsibilities will a Junior Personal Assistant have?

Responsibilities include managing calendars, coordinating international travel, processing expenses, preparing meeting agendas, tracking deadlines, organizing logistics for events, and maintaining project documents.

Is prior experience required for this position?

Yes, prior experience of supporting multiple senior stakeholders is preferred.

What skills are necessary for a Junior Personal Assistant?

Necessary skills include excellent time management, organization, strong interpersonal and communication skills, proficiency in IT applications like MS Outlook, Excel, and PowerPoint, as well as strong problem-solving abilities.

Are there opportunities for career development within the company?

Yes, Starcom encourages individual career development through flagship D&I and L&D programs, helping every individual to reach their fullest potential.

What is the work environment like at Starcom?

Starcom fosters a welcoming and supportive culture, as evidenced by recognition as one of Campaign's Best Places to Work for multiple years, with a strong emphasis on teamwork and inclusion.

Will travel be required for this position?

Yes, availability to travel as needed for off-sites and events is a part of the role.

What benefits does Starcom offer to its employees?

Benefits include pension, life assurance, private medical, reflection days, shared parental leave, and more, with full details shared upon joining.

How does Starcom support diversity and inclusion?

Starcom is committed to being an equal opportunities employer, welcoming applications from individuals of all backgrounds and providing a fair and inclusive recruitment process.

What is the preferred working style for a Junior Personal Assistant?

The preferred working style is that of a good team player who is helpful, curious, resourceful, and conscientious.

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Starcom

Marketing & Advertising
Industry
5001-10,000
Employees

Mission & Purpose

Starcom is a global media agency that provides strategic media planning and buying services to clients worldwide. The company's ultimate mission is to leverage the power of media to drive business growth for its clients. Specialising in data-driven insights and innovative media solutions, Starcom aims to connect brands with their target audiences in meaningful and effective ways. The purpose of Starcom is to be a trusted partner for businesses looking to navigate the complex media landscape, delivering tailored strategies that maximise the impact of advertising and communications. Through a combination of creativity, technology, and strategic thinking, Starcom strives to help its clients achieve and exceed their marketing and business objectives.