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Legal PA - Finance & projects

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Addleshaw Goddard

Oct 30, 2024

Applications are closed

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Edinburgh

Requirements

  • Work collaboratively with all Finance teams to proactively support fee earners' financial performance including client billing and reports, management of matter balances and working capital
  • Work closely with Business Development to support fee earners on organisation and attendance of events and conferences; CRM administration; production of and updating fee earner CV's; using the Business Development hub and credentials database; assisting with bids, tenders and pilots
  • Where your allocated fee earner is a Client Relationship Partner (CRP) for a Client Universe Client, assist the Business Development team with organising and attending core team and relationship meetings; organisation and attendance of events; assist with compiling regular client reports as required
  • Undertake all matter management processes, applying correct rates at opening, prompt preparation of engagement letters, matter specifications and liaising with the Business Acceptance Unit as required
  • Conflict check and Client Due Diligence processes, accurately completing the end to end Client Matter Inception (CMI) process whilst adhering to Firmwide best practice protocols
  • Ensure all file management processes are undertaken correctly by identifying matters for closure, bills are paid, clearing client balance, WIP and archiving completed files
  • Comprehensive diary management including forward planning, proactive travel and meeting arrangements, identifying meeting clashes and resolving independently where appropriate
  • Identifying and recommending cost efficient options for complex travel arrangements
  • Ensure all meeting requirements are identified and actioned, including proactive preparation of meeting packs, itineraries, room and hospitality resource
  • Utilise the Cube on all administrative tasks, taking ownership to ensure tasks are completed and delivered to fee earners in a timely and accurate way
  • Delegate appropriate tasks to Document Production including pitch and tender

Responsibilities

  • Work collaboratively with all Finance teams to proactively support fee earners' financial performance including client billing and reports, management of matter balances and working capital
  • Work closely with Business Development to support fee earners on organisation and attendance of events and conferences; CRM administration; production of and updating fee earner CV's; using the Business Development hub and credentials database; assisting with bids, tenders and pilots
  • Where your allocated fee earner is a Client Relationship Partner (CRP) for a Client Universe Client, assist the Business Development team with organising and attending core team and relationship meetings; organisation and attendance of events; assist with compiling regular client reports as required
  • Undertake all matter management processes, applying correct rates at opening, prompt preparation of engagement letters, matter specifications and liaising with the Business Acceptance Unit as required
  • Conflict check and Client Due Diligence processes, accurately completing the end to end Client Matter Inception (CMI) process whilst adhering to Firmwide best practice protocols
  • Ensure all file management processes are undertaken correctly by identifying matters for closure, bills are paid, clearing client balance, WIP and archiving completed files
  • Comprehensive diary management including forward planning, proactive travel and meeting arrangements, identifying meeting clashes and resolving independently where appropriate
  • Identifying and recommending cost efficient options for complex travel arrangements
  • Ensure all meeting requirements are identified and actioned, including proactive preparation of meeting packs, itineraries, room and hospitality resource
  • Utilise the Cube on all administrative tasks, taking ownership to ensure tasks are completed and delivered to fee earners in a timely and accurate way
  • Delegate appropriate tasks to Document Production including pitch and tender

FAQs

What is the main purpose of the Legal PA - Finance & Projects role?

The main purpose of the role is to provide high-quality, proactive, and experienced PA support to a team of partners and fee earners.

Where is the job located?

The job is located in Edinburgh, specifically at Exchange Tower, 19 Canning Street, Edinburgh, United Kingdom, EH3 8EH.

What type of employment contract is offered for this position?

This position offers a permanent contract.

Is this position full-time or part-time?

This position is full-time.

What are some key responsibilities of the Legal PA?

Key responsibilities include supporting fee earners with financial performance, managing matter balances, organizing events, comprehensive diary management, and ensuring proper file management processes are completed.

Are there any specific administrative tools mentioned for use in this role?

Yes, the role requires utilization of the Cube for all administrative tasks.

Is there an opportunity for professional development in this role?

While not explicitly stated, the collaborative nature of the job and duties related to business development suggest potential opportunities for professional growth.

Who can I contact for more information about the position?

You can contact Laura Milne via email at Laura.Milne@addleshawgoddard.com or call +44 113 209 2385 for more information.

What kind of benefits does the position offer?

The position offers various benefits, including wealth and protection, lifestyle, and health and wellbeing benefits.

Is experience in finance or projects required for the Legal PA role?

While the job description emphasizes the need for experienced PA support, it does not explicitly mention a requirement for prior experience in finance or projects, but familiarity with the financial performance of fee earners would be beneficial.

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Addleshaw Goddard

Our lawyers find imaginative solutions to pivotal business problems for many of the world's most respected businesses.

Law
Industry
1001-5000
Employees
1775
Founded Year

Mission & Purpose

Addleshaw Goddard is a global law firm that provides a wide range of legal services to businesses and organisations across various industries. The firm offers expertise in areas such as corporate law, commercial law, finance, real estate, employment law, and dispute resolution. Their ultimate mission is to be a trusted legal partner to their clients, delivering exceptional and tailored legal solutions that address complex business challenges and opportunities. Addleshaw Goddard's purpose is to provide expert legal advice and support that enables their clients to achieve their goals and navigate legal complexities effectively. They are committed to building long-lasting relationships with their clients and delivering high-quality legal services that align with their clients' objectives and values. Through their legal expertise and dedication to client success, Addleshaw Goddard aims to be a leading and influential player in the legal industry, contributing to the growth and success of businesses and organisations around the world.

Benefits

  • Life Assurance

    The firm provides life insurance of four times salary. This is automatically arranged for you from your start date but you may wish to consider completing an Expression of Wish form when joining the firm. Cover up to age 75 and maybe subject to underwriting.

  • Pension

    The firm offers membership to a Group Personal Pension Plan which is available to all employees with a matched contribution by the firm of 5% of salary. To meet the auto enrolment legislation all employees will be assessed for membership in the first month in which a salary is paid, and subject to meeting the requirements, membership will be deferred for 3 months.

  • Buy/Sell Holidays

    The firm offers the ability, on an annual basis (April), to buy/sell a maximum of one week's holiday in each holiday year. Payments are taken in 12 equal monthly instalments via salary. Holiday carried over from a previous holiday year will limit the ability to buy/sell further holiday.

  • Cycle Scheme

    The firm offers a cycle scheme allowing you to purchase a bicycle and /or cycling equipment for your commute to the office, using an established, tax efficient scheme.

  • Private Medical Insurance

    The firm's PMI scheme is offered to all employees. The firm also offers the option to upgrade cover and pay for spouse/family cover at a competitive monthly cost.