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Logistics Executive Assistant

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Bath & Body Works

24d ago

  • Job
    Full-time
    Senior Level
  • Logistics
    People, HR & Administration
  • Columbus, +2

AI generated summary

  • You need 7+ years as an Executive Assistant, strong communication skills, multitasking abilities, professionalism, adaptability, Microsoft Office proficiency, and a Bachelor's Degree; retail experience is preferred.
  • You will manage executives' calendars, schedule meetings, arrange travel, assist with communications, support team culture initiatives, and handle ad hoc projects while ensuring operational excellence.

Requirements

  • This role will be hybrid and located in Columbus, OH with the need to travel and work between multiple buildings
  • Seven or more years of experience as an Executive Assistant providing support to multiple senior executives in a fast paced, dynamic environment required
  • Excellent interpersonal and communication skills (written and verbal) across different functions
  • Ability to handle multiple tasks, projects, competing priorities and tight deadlines simultaneously while maintaining quality
  • Strong adaptability, flexibility and resourcefulness
  • Ability to exercise independent judgment and make decisions
  • Ability to maintain a high level of professionalism and confidentiality
  • Proficiency with Microsoft Office Applications (Word, Excel, Outlook, PowerPoint, etc.)
  • Bachelor's Degree and previous retail experience preferred

Responsibilities

  • Manage calendar for executives, including organizing, balancing and planning the daily schedule
  • Responsible for setting up team meetings, scheduling conference rooms, and prep sessions, when necessary, per the meeting needs
  • Responsible for assisting with printing all documents/ pre-reads
  • Review e-mails for priority information and meeting requests as directed
  • Schedule touch bases and staff meetings with direct reports. Troubleshoot schedules as needed. Stay updated on executives’ priorities daily
  • Responsible for supporting the creation of general communication to broader Supply Chain and Logistics team and other executive communication cascades
  • Manage team distribution lists for meetings & communications
  • Support key initiatives related to team culture, including rewards & recognitions programs, event planning, etc.
  • Participate in department committees to support note-taking, task management, and action items
  • Must ensure all expenses for executives are submitted in a timely manner
  • Responsible for booking travel and creating itineraries
  • Work collaboratively with other executive assistants to ensure group travel is scheduled and covered appropriately, based on the purpose and attendees of trips
  • Support peers as needed for PTO coverage or other out-of-office needs
  • Assists with technology requirements including video conferencing, PowerPoint presentations, and Excel reporting
  • Sustain a list of all active associates on Supply Chain and Logistics team and maintaining email distribution lists
  • Assist HR with HR Access changes, and new hire set-up needs
  • Work on various ad hoc projects as needed
  • Contribute to overall team and department culture
  • Observe, Engage & Connect
  • Strive to Achieve Operational Excellence
  • Deliver Business Results

FAQs

Do we support remote work?

Yes, we operate in a hybrid format, allowing for both remote and on-site work.

What qualifications are required for the Logistics Executive Assistant position?

Candidates should have seven or more years of experience as an Executive Assistant supporting multiple senior executives in a fast-paced environment, along with a Bachelor's Degree preferred and previous retail experience.

What skills are essential for this role?

Ideal candidates should possess excellent interpersonal and communication skills, the ability to handle multiple tasks and projects under tight deadlines, strong adaptability, resourcefulness, and proficiency in Microsoft Office Applications.

What are the primary responsibilities of the Logistics Executive Assistant?

Responsibilities include managing executive calendars, organizing meetings, coordinating travel and expenses, supporting communication efforts, and assisting with technology and ad hoc projects as needed.

Is prior retail experience preferred?

Yes, prior retail experience is preferred for candidates applying for this position.

What kind of benefits does Bath & Body Works provide for this role?

Benefits include robust medical, pharmacy, dental, and vision coverage, 401k with company match, mental health support, paid time off, tuition reimbursement, and a 40% merchandise discount, among others.

Are there opportunities for professional development?

Yes, there are opportunities for tuition reimbursement and scholarships for post-secondary educational programs as part of our commitment to employee development.

What is the work environment like for this role?

The work environment is fast-paced and high-energy, requiring a proactive and forward-thinking mindset to effectively support the Supply Chain and Logistics leadership team.

How are travel arrangements handled?

The Executive Assistant will be responsible for booking travel and creating itineraries, ensuring timely submission of expenses, and collaborating with other executive assistants for group travel arrangements.

Is this role focused solely on administrative tasks?

No, while there are significant administrative duties, the role may also involve participating in department committees, supporting team culture initiatives, and working on various ad hoc projects.

Will the role require working across multiple locations?

Yes, the Logistics Executive Assistant will need to travel and work between multiple buildings in the Columbus, OH area.

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Bath & Body Works

WE MAKE THE WORLD A BRIGHTER, HAPPIER PLACE THROUGH THE POWER OF FRAGRANCE.

Retail & Consumer Goods
Industry
10,001+
Employees
1990
Founded Year

Mission & Purpose

We make the world a brighter, happier place through the power of fragrance. This idea is what we were founded on, and it’s at the heart of everything we do. We’re a team that cares about our customers and believes in giving them a reason to celebrate with fragrance every day. We are committed to creating a diverse, equitable and inclusive culture that is focused on delivering exceptional fragrances and experiences. We work hard to improve our communities and our planet in a way that will make us proud for years to come ... because we believe the world is a better place when everyone has access to the things that make them happy. Home of America’s Favorite Fragrances®, Bath & Body Works is a global leader in personal care and home fragrance, including the top-selling collections for fine fragrance mist, body lotion and body cream, 3-wick candles, home fragrance diffusers and liquid hand soap. Powered by agility and innovation, the company’s predominantly U.S.-based supply chain enables the company to deliver quality, on-trend luxuries at affordable prices. Bath & Body Works serves and delights customers however and wherever they want to shop, from welcoming, in-store experiences at more than 1,800 company-operated Bath & Body Works locations in the U.S. and Canada and more than 425 international franchised locations to an online storefront at www.BathandBodyWorks.com.