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Marketing Administrative Assistant

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Chubb

3mo ago

  • Job
    Full-time
    Mid & Senior Level
  • Marketing
    People, HR & Administration
  • New York

AI generated summary

  • You need 3-5 years in admin support, a high school diploma, Microsoft Office skills, strong communication, organizational skills, and the ability to handle confidentiality and fast-paced work.
  • You will manage calendars, prepare reports, assist with presentations, maintain agency profiles, coordinate projects and events, and oversee office supplies for team operations.

Requirements

  • 3–5 years of prior experience in an administrative support role preferred
  • High school diploma or equivalent required
  • Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
  • Exceptional organizational skills with the ability to manage multiple projects simultaneously
  • Strong oral and written communication skills
  • Demonstrated ability to handle confidential information with discretion
  • Professionalism, dependability, and the ability to work effectively in a fast-paced environment
  • Ability to interact confidently with senior management and external partners
  • Desire to learn quickly the Chubb Systems and back-end processes and technology.

Responsibilities

  • Proactively manage calendars, including scheduling and coordinating appointments and meetings. These include assisting with and coordinating broker planning meetings, communicating monthly and quarterly interim contingent statements and production results by broker, and sourcing, preparing, and sharing the data.
  • Prepare and process expense reports accurately and promptly
  • Manage Internal Agency Portal inclusive of admin rights and portal access.
  • Assist with the preparation of presentations and documents for internal and external use- these include preparing monthly production meeting slides and helping to prepare for the account management meetings.
  • Lead Agency Management Services and Coordination- back-end maintenance of agency profiles and contacts, coordination of codes and supplier agreements, and new producer appointment processes.
  • Coordinate and manage special projects and events as assigned
  • Order and maintain office supplies and equipment to support team operations

FAQs

What are the primary responsibilities of the Marketing Administrative Assistant?

The primary responsibilities include managing calendars, preparing expense reports, maintaining the Internal Agency Portal, assisting in the preparation of presentations, leading Agency Management Services, coordinating special projects and events, and managing office supplies.

What qualifications are necessary for this position?

Candidates should have 3–5 years of prior experience in an administrative support role, a high school diploma or equivalent, proficiency in Microsoft Office Suite, exceptional organizational skills, strong communication abilities, and a demonstrated ability to handle confidential information.

What is the pay range for this role?

The pay range for the role is $51,900 to $88,100, with the specific offer depending on the applicant’s skills and other factors.

Is there any opportunity for bonuses or incentives?

Yes, this role may be eligible to participate in a discretionary annual incentive program.

What benefits does Chubb offer?

Chubb offers a comprehensive benefits package, details of which can be found on their careers website.

Is this role suitable for someone with limited experience?

The role requires 3–5 years of prior experience in an administrative support role, so it may not be suitable for those with limited experience.

How does Chubb approach equal employment opportunity?

Chubb is committed to equal employment opportunity and complies with all laws and regulations in this regard, ensuring that employment decisions are made without regard to various protected characteristics.

What is the work environment like for this position?

The work environment is fast-paced, and the ideal candidate should be professional, dependable, and capable of handling multiple projects simultaneously.

Will I be required to interact with senior management?

Yes, the ability to interact confidently with senior management and external partners is crucial for this role.

Is training provided for Chubb Systems and internal processes?

Yes, there is a desire for the candidate to learn quickly about Chubb Systems and back-end processes and technology, indicating that some training will be provided.

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Chubb

The world's largest publicly traded property and casualty insurance company

Finance
Industry
10,001+
Employees
1882
Founded Year

Mission & Purpose

Chubb is the world’s largest publicly traded property and casualty insurance company. With operations in 54 countries and territories, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance and life insurance to a diverse group of clients. As an underwriting company, we assess, assume and manage risk with insight and discipline. We service and pay our claims fairly and promptly. The company is also defined by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength and local operations globally. Parent company Chubb Limited is listed on the New York Stock Exchange (NYSE: CB) and is a component of the S&P 500 index. Chubb maintains executive offices in Zurich, New York, London, Paris and other locations, and employs 31,000 people worldwide.