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Office Manager / HR Coordinator

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AltoVita

1mo ago

  • Job
    Full-time
    Junior & Mid Level
  • People, HR & Administration
    Business, Operations & Strategy
  • London
    Remote

AI generated summary

  • You have 1-3 years in HR or operations, thrive in fast-paced environments, handle sensitive matters discreetly, are detail-oriented, proactive, and a warm communicator, based in the UK or Europe.
  • You will handle HR queries, support recruitment and onboarding, assist leadership with admin tasks, coordinate meetings and events, maintain HR records, update policies, and manage projects.

Requirements

  • 1-3 years' experience in an HR, operations, or EA/PA role — or a combination of the above.
  • Experience in a scale-up or fast-growing business is a strong plus.
  • Some exposure to employee relations and the confidence to handle sensitive matters with discretion.
  • Exceptionally organised, reliable and detail-oriented — you take pride in nothing falling through the cracks.
  • A warm, confident communicator who builds rapport easily and handles confidential information with care.
  • Proactive and resourceful — you look for ways to improve things rather than waiting to be told.
  • Comfortable in a fast-moving environment where priorities shift and no two days look the same.
  • UK or Europe based.

Responsibilities

  • Act as a first point of contact for day-to-day and general HR queries, providing practical, timely and confidential support to employees and managers.
  • Support on the employee lifecycle including recruitment administration, onboarding, contracts and offboarding.
  • Provide general administrative support to the Chief of Staff and wider leadership team, helping things run smoothly behind the scenes.
  • Assist with scheduling, coordination and logistics for team meetings, all-hands, away days and company events.
  • Support in maintaining accurate HR records and documentation, supporting compliance with employment law and internal policies.
  • Help review and update HR policies and processes as the company evolves, flagging anything that needs attention.
  • Support people initiatives such as engagement surveys, onboarding improvements and wellbeing programmes.
  • Take ownership of ad hoc projects and operational tasks as they arise, bringing the same care and attention to everything you do.

FAQs

Do we support remote work?

Yes, we are a fully remote team.

What is the focus of the Office Manager / HR Coordinator role?

The focus is on supporting HR, administration, and operations while ensuring the smooth running of the business and engaging with employees.

What type of experience is required for this position?

We require 1-3 years of experience in an HR, operations, or EA/PA role, or a combination of these.

Is experience in a scale-up or fast-growing business important?

Yes, experience in a scale-up or fast-growing business is considered a strong plus for this role.

What kind of support will I be providing to employees and managers?

You will provide practical, timely, and confidential support regarding day-to-day HR queries and help with the employee lifecycle, including recruitment, onboarding, and offboarding.

Are there opportunities for growth in this position?

Yes, there is real scope to grow as the business scales.

What type of work environment can I expect?

You can expect a fast-moving environment where priorities shift and no two days look the same.

What type of benefits does AltoVita offer?

Benefits include wellness options, a work-from-home allowance, and a generous vacation package.

Where is the position based?

The position is available to candidates based in the UK or Europe.

What attributes do AltoVitians share?

AltoVitians are defined by being tenacious, humble, and thoughtful.

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AltoVita

Award-winning enterprise software layered with a human-centric approach to power the corporate accommodations sector.

Travel & Leisure
Industry
51-200
Employees
2018
Founded Year

Mission & Purpose

AltoVita delivers smart & sustainable corporate housing solutions to employees anywhere in the world. AltoVita’s unique offering sets us apart in the market, providing a network of 7 million+ verified and vetted properties are all duty of care compliant, backed by a four-tier quality control process; located in over 35.000 cities & 165 countries world-wide. With our award-winning enterprise software and human-centric approach, we deliver smart and sustainable solutions to global talent mobility & business travel managers worldwide. Our Client Development team plays a vital role as trusted advisors and partners to our clients. Embodying our consultative philosophy, this dedicated team proactively shares new market insights, analyzes data, and empowers our clients with the tools and knowledge to make informed decisions, ensuring our clients are always equipped to make the best choices for their corporate housing needs. AltoVita’s technology provides a cloud-based bridge between the highly fragmented property distribution system and multinational Global 2000 companies. A proprietary two-way API integration with a standardised sourcing process reduces the legacy, inefficient 48-to-72-hour bidding process down to a few minutes, saving valuable time and money. Corporate clients love the bespoke user interface seamlessly configured to their mobility policies, and employees enjoy a greater sense of choice and support in their relocation journey.