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Office Services Manager

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Fragomen

Oct 10

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Facilities Management
  • Dublin
  • Quick Apply

AI generated summary

  • You need several years of Office Management experience, team leadership, budget management skills, proficiency in MS products, strong social skills, and excellent communication abilities.
  • You will manage client experiences, oversee office services, maintain compliance, handle supplier relations, organize schedules, and prepare information for senior management.

Requirements

  • Several years of relevant professional experience in Office Management and PA Support to Senior Management and ability to work independently and proactively
  • Demonstrated experience in team leadership
  • Ability to work collaboratively with colleagues and external stakeholders
  • Demonstrated flexibility in adapting to changing work conditions
  • Highly responsible and proactive, thriving in varied and demanding work environments
  • Experience in budget management and vendor contract negotiation
  • Highly proficient in MS products, willing and able to engage with technology developments and innovation
  • Strong social skills and ability to maintain composure and professionalism under pressure
  • Excellent communicator, with a focus on managing stakeholder expectations

Responsibilities

  • In addition to the below responsibilities you will be required to manage the client experience when visiting and contacting Fragomen Dublin. You will also have full responsibility of ensuring the compliance of the Health and Safety requirements at all times.
  • Line management responsibility for the Office Services Coordinator(s)
  • Review and implement any necessary changes to the Dublin office’s administration processes
  • Manage and review relationships with building contacts, all suppliers and engineers to ensure they are safe and compliant and a high level of service is being provided
  • Manage the relationship with the Building Management teams/Landlords, raise any service issues with them and follow up to completion
  • Manage the Ireland Office Services drop boxes, keeping processes updated and ensure all queries responded to in a timely manner
  • Ensure high service levels to all staff with reference to client post, filings, physical documents/information arriving at the office, and admin support generally, delegating as required. Making sure everything is logged in a timely manner and ensure all relevant policies are adhered to
  • Coordinating and maintaining the diaries of the Partner and Directors
  • Monitoring, responding to and redirecting emails as appropriate
  • Monitoring and maintaining the work in progress to ensure timely follow up and completion
  • Identifying, anticipating and preparing information requirements for Senior Management for meetings, presentations etc.

FAQs

What is the job title for this position?

The job title is Office Services Manager.

Where is the Office Services Manager position located?

The position is based in Dublin.

What are the primary responsibilities of the Office Services Manager?

The primary responsibilities include managing the Office Services team, ensuring compliance with Health and Safety requirements, overseeing facilities and supplier management, handling document management and processing, and providing PA support to Senior Leadership.

Is this position full-time or part-time?

This is a full-time, office-based position.

What kind of experience is required for this role?

Several years of relevant professional experience in Office Management and PA Support to Senior Management is required, in addition to demonstrated experience in team leadership.

Will the Office Services Manager be responsible for managing a team?

Yes, the Office Services Manager will have line management responsibilities for the Office Services Coordinator(s).

What skills are necessary for this position?

Necessary skills include the ability to work collaboratively, budget management, vendor contract negotiation, proficiency in MS products, strong social and communication skills, and flexibility in adapting to changing work conditions.

Does the company promote diversity and inclusion?

Yes, Fragomen is committed to promoting diversity, inclusion, and equal opportunity for all employees and applicants.

How does Fragomen value employee wellbeing?

Fragomen prioritizes employee wellbeing through its Responsible Business Strategy, which includes themes such as social responsibility, wellbeing initiatives, diversity and inclusion, and various charity and pro bono work opportunities.

Who will the Office Services Manager support directly?

The Office Services Manager will provide PA support to the Senior Leadership team, including coordinating diaries and managing communications.

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Fragomen

Law
Industry
5001-10,000
Employees
1951
Founded Year

Mission & Purpose

Fragomen is a global leader in immigration services, offering legal and strategic advice to help individuals and businesses navigate complex immigration processes. The company's mission is to support its clients in achieving their immigration and mobility goals while ensuring compliance with local regulations. Fragomen aims to deliver innovative solutions and personalized service to enhance global mobility and facilitate cross-border opportunities for people and businesses around the world.