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Outpatients Bookings Officer - General Medicine

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
    Healthcare

AI generated summary

  • You need GCSEs in English & Maths, ECDL, NVQ level 2 in administration, experience in healthcare or busy offices, excellent communication and IT skills, and knowledge of NHS targets.
  • You will arrange, reschedule, and cancel patient appointments, manage waiting lists, and liaise with clinical admin to ensure efficient scheduling.

Requirements

  • GCSE english & Maths or equivalent
  • ECDL or equivalent
  • NVQ level 2 administration or equivalent practical knowledge
  • Experience of working in a hospital or busy office environment
  • Proven ability in navigating complex patient needs with professionalism and empathy
  • Some customer care experience
  • NHS experience
  • Call centre experience
  • Good communication skills both verbal and in writing
  • Demonstrate attention to detail and accuracy when completing tasks
  • Excellent IT/microsoft office skills
  • Excellent customer service skills and evidence of dealing with telephones and meeting targets.
  • Logical thinker, able to reason, analyse situations effectively and deal with a multitude of queries
  • Ability to prioritise workload
  • Good knowledge of NHS targets
  • Knowledge of clinical and surgical procedures

Responsibilities

  • Arranging appointments over the telephone with patients
  • Booking patient appointments from waiting lists
  • Rescheduling and cancelling appointments at short notice, when required
  • Rescheduling of appointments due to annual leave/other commitments
  • Liaising with clinical admin

FAQs

Is this a full-time position?

No, this is a part-time role requiring 25 hours of work per week.

What are the main responsibilities of the Outpatients Bookings Officer?

Main responsibilities include arranging patient appointments over the telephone, booking appointments from waiting lists, and rescheduling or cancelling appointments as needed.

What qualifications are required for this role?

Essential qualifications include GCSEs in English and Maths or equivalent, and an ECDL or equivalent certification.

Is prior NHS experience necessary for this position?

No, while NHS experience is desirable, it is not a requirement for applying to this role.

What kind of skills are essential for the Outpatients Bookings Officer role?

Essential skills include good communication abilities, attention to detail, excellent IT and Microsoft Office skills, and strong customer service skills.

How can I apply for this position?

You can apply online through the job listing on the Frimley Health NHS Foundation Trust website.

Are there opportunities for professional development?

Yes, the Trust provides first-class development opportunities, including a range of professional, management, and clinical skills training.

What is the work environment like for this position?

The work environment is described as a busy healthcare setting, where the Outpatients Bookings Officer supports clinical teams and ensures smooth outpatient services.

Does the Trust promote a healthy work-life balance?

Yes, the Trust recognizes the importance of a healthy work-life balance and encourages flexible working arrangements to meet the needs of staff and service users.

What kind of teamwork is expected in this role?

The role involves liaising with clinical admin and other internal and external stakeholders, emphasizing the importance of teamwork in delivering high-quality patient care.

Our vision is to be a leader in health and wellbeing, delivering exceptional services for our communities.

Science & Healthcare
Industry
10,001+
Employees
2014
Founded Year

Mission & Purpose

Frimley Health NHS Foundation Trust (FHFT) has an outstanding reputation and a proud record of achievement. As well as a performing, well led and ambitious Foundation Trust, we have exciting times ahead of us. The Trust’s vision is to lead in delivering exceptional health and well being services to our communities. Turning our vision into reality, we are continuing to make significant invest in our infrastructure and facilities, striving for excellence and empowering our people to deliver excellence. Providing a supportive, dynamic MDT working environment, allowing our teams to deliver high quality patient care and achieving work life balance, whilst encouraging continuous professional development. We are proud of the ambitions laid out in our strategy, Our Future FHFT, including our vision to be a leader in Health & Wellbeing, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. Services are delivered from three main hospital sites: Frimley Park Hospital (Camberley) Heatherwood Hospital (Ascot) Wexham Park Hospital (Slough) Additionally, the Trust delivers outpatient and diagnostic services from Aldershot, Farnham, Fleet, Windsor, Maidenhead and Bracknell bringing a range of services closer to these communities. We are also proud to host the Defence Medical Group South East at Frimley Park with military surgical, medical and nursing personnel working alongside the hospital's NHS staff providing care to patients in all specialties. We have also made significant investment in our quality improvement and digital programmes to support our vision and we will ensure that we achieve our aim of providing the highest quality healthcare to our patients. Our new EPR – Epic – went live in June 2022 and we are already beginning to reap the benefits of this ambitious investment. Our three core values, and the behaviours that support them, guide everything we do and set out what we expect of our staff in the way they treat patients.