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PA to Divisional Directors

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Frimley Health NHS Foundation Trust

15d ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Healthcare
  • Reading

AI generated summary

  • You need senior admin experience, public interaction, minute-taking, event organization, NHS PA work, confidentiality understanding, Microsoft Office skills, and relevant qualifications.
  • You will provide comprehensive admin support, coordinate meetings, contribute to high-profile projects, and collaborate with clinical and operational teams to enhance patient care outcomes.

Requirements

  • Demonstrated experience of working as a Senior Administrator.
  • Experience of busy environment and dealing with the public.
  • Experience of minute taking at high level meetings.
  • Experience of organising events.
  • Demonstrated experience of working as a Personal Assistant within the NHS.
  • Experience of working in the NHS either in a hospital, private practice or for a GP.
  • Understanding of confidentiality & Data Protection within the NHS.
  • Microsoft Office skills at high standard (ability to use Microsoft Word, Outlook, Excel, PowerPoint, etc).
  • Good verbal and written communication skills and good command of English.
  • Self-motivated, receptive to change, respond well to new challenges.
  • Organised, friendly & helpful.
  • GCSE Maths and English grade C or above or Equivalent job based experience.
  • A Level or equivalent.
  • GCSE Maths and English grade C or above or Equivalent job-based experience.
  • Typing qualification or equivalent.
  • ECDL or IT Courses.

Responsibilities

  • This is an exciting opportunity to join one of the Trust’s most dynamic and high performing divisions, working at the heart of Women’s & Children’s, Private Patients and Support Services.
  • As the Personal Assistant to the Divisional Directors, you will play a pivotal role in supporting a forward thinking, enthusiastic leadership team committed to transforming patient care, driving service improvement and delivering operational excellence.
  • You will be a key member of a collaborative and supportive divisional office, contributing to high profile projects, ensuring seamless coordination across clinical and operational teams, and helping shape innovative approaches to improving outcomes for our patients.
  • This role offers exceptional scope for professional development within a fast paced, impactful environment where your contribution truly matters.
  • To provide a comprehensive administrative and secretarial service, providing full support to all meetings chaired by the Women’s & Children’s, Private Patients and Support Services Divisional Directors office team as required.
  • Act as an integral member of the Women’s & Children’s, Private Patients and Support Services Divisional Directors office team as required.

FAQs

What are the working hours for this position?

The working hours for this position are 37.5 hours per week, Monday to Friday.

Is this position eligible for visa sponsorship?

No, this position is not eligible for Skilled Worker visa sponsorship. Applicants must already hold the right to work in the UK for the full duration of the contract.

What qualifications are required for this role?

Essential qualifications include GCSE Maths and English grade C or above or equivalent job-based experience, A Level or equivalent, and a typing qualification or equivalent.

What experience is necessary for this position?

Essential experience includes demonstrated experience of working as a Senior Administrator, dealing with the public in a busy environment, minute-taking at high-level meetings, and organizing events.

Are there opportunities for professional development in this role?

Yes, this role offers exceptional scope for professional development within a fast-paced, impactful environment.

What skills are essential for this position?

Essential skills include a high standard of Microsoft Office skills, good verbal and written communication skills, an understanding of confidentiality & Data Protection within the NHS, and being organized, friendly, and self-motivated.

Can applicants with previous applications reapply?

No, previous applicants need not apply for this position.

Is experience in the NHS desirable for this role?

Yes, experience of working as a Personal Assistant within the NHS or in a healthcare setting is desirable.

How does the Trust support work-life balance?

Frimley Health NHS Foundation Trust recognizes the importance of a healthy work-life balance and encourages flexible working arrangements to meet the needs of both staff and service users.

What are some of the key duties of the Personal Assistant?

Key duties include providing comprehensive administrative and secretarial support, coordinating meetings chaired by the Divisional Directors, minute-taking, and supporting high-profile projects.

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Frimley Health NHS Foundation Trust

Our vision is to be a leader in health and wellbeing, delivering exceptional services for our communities.

Science & Healthcare
Industry
10,001+
Employees
2014
Founded Year

Mission & Purpose

Frimley Health NHS Foundation Trust (FHFT) has an outstanding reputation and a proud record of achievement. As well as a performing, well led and ambitious Foundation Trust, we have exciting times ahead of us. The Trust’s vision is to lead in delivering exceptional health and well being services to our communities. Turning our vision into reality, we are continuing to make significant invest in our infrastructure and facilities, striving for excellence and empowering our people to deliver excellence. Providing a supportive, dynamic MDT working environment, allowing our teams to deliver high quality patient care and achieving work life balance, whilst encouraging continuous professional development. We are proud of the ambitions laid out in our strategy, Our Future FHFT, including our vision to be a leader in Health & Wellbeing, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. Services are delivered from three main hospital sites: Frimley Park Hospital (Camberley) Heatherwood Hospital (Ascot) Wexham Park Hospital (Slough) Additionally, the Trust delivers outpatient and diagnostic services from Aldershot, Farnham, Fleet, Windsor, Maidenhead and Bracknell bringing a range of services closer to these communities. We are also proud to host the Defence Medical Group South East at Frimley Park with military surgical, medical and nursing personnel working alongside the hospital's NHS staff providing care to patients in all specialties. We have also made significant investment in our quality improvement and digital programmes to support our vision and we will ensure that we achieve our aim of providing the highest quality healthcare to our patients. Our new EPR – Epic – went live in June 2022 and we are already beginning to reap the benefits of this ambitious investment. Our three core values, and the behaviours that support them, guide everything we do and set out what we expect of our staff in the way they treat patients.