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Paralegal – Company Secretarial

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Moore Kingston Smith

1mo ago

Applications are closed

  • Job
    Full-time
    Junior & Mid Level
  • Legal
  • London

Requirements

  • A high standard of oral and written English (especially grammar and spelling)
  • High levels of concentration, accuracy and attention to detail
  • A careful and methodical approach and the ability to cope with repetitive tasks
  • Previous paralegal experience, ideally within a company secretarial team
  • Some exposure to statutory filings or compliance‑related processes, such as CS01, and familiarity with Companies House processes and terminology would be desirable
  • Experience of working in a fast-paced professional services environment
  • Computer literate
  • Ability to prioritise workload effectively
  • Excellent communication skills and the ability to deal with people at all levels
  • Ability to take responsibility and demonstrate initiative when the situation arises
  • LLB (or non-law) degree and successful completion of LPC (or its equivalent) is desired

Responsibilities

  • Supporting the Company Secretarial team with the delivery of UK statutory and regulatory compliance services
  • Managing routine company secretarial matters, including following up with clients who have not responded to CS01 compliance emails and reminders
  • Responding to basic Identity Verification (IDV) queries from clients using approved scripts and guidance, and escalating non‑standard issues where required
  • Providing administrative and system support using diligent and other company secretarial software, ensuring records are accurate and up to date
  • Assisting with Companies House matters, including preparing covering letters, collating statutory documentation, liaising with internal secretaries regarding post deliveries, and making routine follow‑up calls
  • Handling generic enquiries from partners, client leads, and internal stakeholders, responding directly where appropriate or referring queries onwards
  • Managing, preparing, scanning, and filing statutory documents and correspondence in electronic document management systems
  • Assisting with the preparation, formatting, and proofreading of company secretarial documentation to ensure accuracy and consistency
  • Supporting the Company Secretarial Executives with general paralegal and administrative tasks as required

FAQs

What is the application deadline for this position?

The application deadline for the Paralegal – Company Secretarial position is 27 April 2026.

What is the employment type for this role?

This position is a fixed-term contract.

Where is the job located?

The job is located in the City, London.

What is the salary range for this position?

The compensation for this role is between £30,000 and £35,000 per year.

Can I apply for this position if I want to work part-time?

Yes, the role is full-time, but part-time working will be considered.

What are the key responsibilities of this role?

Key responsibilities include supporting the Company Secretarial team with regulatory compliance, managing routine company secretarial matters, handling IDV queries, providing administrative support, assisting with Companies House matters, and managing statutory documents.

What qualifications or experiences are preferred for this position?

Previous paralegal experience, ideally within a company secretarial team, exposure to statutory filings, and familiarity with Companies House processes are preferred. An LLB (or non-law) degree and successful completion of LPC (or its equivalent) is desired.

Is experience in a fast-paced professional services environment important for this role?

Yes, experience working in a fast-paced professional services environment is important.

Are there any specific skills necessary for this role?

Necessary skills include high standards of English, attention to detail, ability to manage repetitive tasks, effective workload prioritization, and excellent communication skills.

What kind of software will I be using in this role?

You will be using diligent and other company secretarial software for administrative and system support.

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Moore Kingston Smith

Accounting
Industry
501-1000
Employees
1923
Founded Year

Mission & Purpose

Moore Kingston Smith is a dynamic, leading UK firm of accountants and business advisers. We have been helping clients thrive since 1923. As trusted advisers to businesses, private individuals and not for profit organisations, we are passionate about helping our clients achieve their ambitions. We are committed to supporting them through good and tough times. Our highly experienced people have the strategic insight, drive and dedication to deliver results. With over 70 partners and more than 650 people based in and around London, we are a leading member of the Moore Global Network. An international family made up of over 30,000 people across more than 100 countries, members connect and collaborate to take care of our clients’ needs – at a local, national and international level.

Benefits

  • Pensions including auto-enrolment

    Pensions are compulsory under auto-enrolment regulations. A good pension scheme is an excellent tool for employee retention and reward. Schemes where the employer contributions are higher than the statutory minimum, of course, have the competitive edge. Often seen as complex and confusing, pensions should fit the specific requirements and demographics of each organisation. A reliable benchmarking review against sector and market is a good first step.

  • Group life assurance (also known as group death in service)

    In the event of an employee’s death, this pays a lump sum to beneficiaries, usually their spouse or children. It is either a fixed monetary amount or a multiple of basic salary. It is set up under a discretionary trust, so the sum assured is paid outside the probate system. This means it is not liable to inheritance tax. Premiums are a tax-deductible expense for the employer and a non-taxable benefit in kind for the employee.

  • Group income protection

    In the event of long-term incapacity following illness or injury, the employee receives a continuing income. It takes over from an organisation’s standard sick pay arrangement. It pays a percentage of the employee’s salary monthly for a specific duration or until a certain age. It can also cover pension and national insurance contributions. It can include an absence management service and rehabilitation support during the employee’s recuperation. The benefit is paid gross to the employer, with the employee then paid via the PAYE system, minus tax and national insurance contributions. Premiums are a tax-deductible expense for the employer and a non-taxable benefit in kind for the employee.

  • Group critical illness

    In the event of a serious, life-threatening illness, an employee receives a tax-free lump sum – either a fixed amount or a multiple of their salary. The payment is triggered when an employee survives for a specified period. This is regardless of the employee’s ability to continue working or recovery duration. Each insurer defines the medical conditions covered which include the most serious conditions, such as cancer, kidney failure and heart attack. Employers can choose to include extra conditions. Premiums are a tax-deductible expense for the employer and a taxable benefit in kind for the employee.

  • Group private medical insurance

    This covers the associated costs of private medical treatment in the UK. Employers can tailor the product to make it as comprehensive as possible, covering a wide range of GP-referred medical treatments. A choice of underwriting is available, affecting whether pre-existing health conditions are covered. The cost of premium is usually calculated on an age-rated basis, meaning it increases as a member ages. Additionally, membership size can affect the premium rates, with larger schemes sometimes obtaining lower rates. The employer can tailor cover levels to meet their requirements and budget.