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Personal Assistant

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Barclays

2mo ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • London

AI generated summary

  • You need experience in diary management for senior leaders, strong organizational skills, flexibility in handling demands, networking abilities, and expertise in travel and expense management.
  • You will manage calendars, coordinate travel, anticipate needs, prioritize tasks, handle administrative duties, and ensure efficient operations for executives or teams.

Requirements

  • Demonstrable experience in diary management for senior leaders.
  • Great organisational skills and action-oriented mindset.
  • The ability to work flexibly, in order to manage competing demands.
  • Experience in building well-established networks to ensure effective delivery.
  • Experience in booking travel and expenses.
  • Experience liaising with external organisations.

Responsibilities

  • To provide administrative and organisational support to executives, managers, or teams. To manage schedules, acting as a trusted point of contact, ensuring seamless coordination, efficient task management, and a professional presence for their assigned individuals or teams.
  • Management of executive, managers or team calendars and overseeing timely responses to meeting invitations and requests.
  • Planning and arranging travel itineraries, including flights, accommodation and ground transportation, ensuring timely and efficient travel for the executive or team.
  • Proactively anticipating the needs of the executive or team, prioritising tasks, and ensuring timely completion.
  • Management of day-to-day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies, annual leave records management, distribution list management and organisation management tasks.

FAQs

What are the primary responsibilities of the Personal Assistant role at Barclays?

The primary responsibilities include managing schedules, coordinating meetings, planning travel itineraries, overseeing day-to-day administrative tasks, and acting as a trusted point of contact for senior leadership.

What experience is required for the Personal Assistant position?

Applicants should have demonstrable experience in diary management for senior leaders, strong organisational skills, the ability to manage competing demands flexibly, experience booking travel and expenses, and liaising with external organisations.

Where is the Personal Assistant role based?

This role can be based in London, Northampton, Manchester, or Glasgow.

What key skills will be assessed for this role?

Key skills include risk and controls, change and transformation, business acumen, strategic thinking, digital and technology expertise, and job-specific technical skills.

Are there opportunities for career development in this role?

Yes, the role includes opportunities for professional development and may involve guiding and supporting the development of team members if there are leadership responsibilities.

How does the Personal Assistant support business processes?

The Personal Assistant supports key business processes by managing schedules, facilitating communication between executives and stakeholders, and ensuring timely completion of tasks.

What is the expected work approach for a Personal Assistant?

A Personal Assistant is expected to perform activities in a timely manner to a high standard, driving continuous improvement, and managing tasks and priorities effectively.

What personal qualities are important for a successful Personal Assistant?

Important qualities include being action-oriented, having great organisational skills, being able to anticipate needs, and maintaining a professional presence.

What are the Barclays Values that employees are expected to demonstrate?

Employees are expected to demonstrate the values of Respect, Integrity, Service, Excellence, and Stewardship.

How does this role engage with external stakeholders?

The Personal Assistant acts as a contact point for stakeholders outside of the immediate function and is responsible for building a network of contacts outside the team and external to the organisation.

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Barclays

Barclays is a British multinational bank offering personal, corporate, and investment banking services worldwide.

Finance
Industry
10,001+
Employees
1690
Founded Year

Mission & Purpose

Barclays is a British universal bank. We are diversified by business, by different types of customers and clients, and by geography. Our businesses include consumer banking and payments operations around the world, as well as a top-tier, full service, global corporate and investment bank, all of which are supported by our service company which provides technology, operations and functional services across the Group. With over 325 years of history and expertise in banking, Barclays operates in over 40 countries and employs approximately 83,500 people. Barclays moves, lends, invests and protects money for customers and clients worldwide. Barclays is a trading name of Barclays Bank PLC and its subsidiaries. Barclays Bank PLC is registered in England and is authorised by the Prudential Regulation Authority and regulated by the Financial Conduct Authority and the Prudential Regulation Authority. Registered in England. Registered No. 1026167. Registered office: 1 Churchill Place, London E14 5HP.