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Personal Assistant

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Vodafone

2d ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
  • London

AI generated summary

  • You need strong organizational, communication, and interpersonal skills, proven experience supporting executives, project management abilities, and proficiency in Microsoft Office 365.
  • You will manage diaries, coordinate travel, prepare meeting materials, communicate with stakeholders, support project delivery, and enhance team engagement and operations efficiently.

Requirements

  • Strong organisational and planning skills with the ability to manage multiple priorities
  • Excellent written and verbal communication skills, capable of adapting content for senior audiences
  • Strong interpersonal skills, with the ability to build trusted relationships across levels and functions
  • Proactive problem-solver with strong judgement and the ability to anticipate needs
  • Creative thinker with a positive, solutions-focused mindset
  • Comfortable operating independently in a fast-paced, complex, matrix environment
  • Strong project management skills, with the ability to prioritise tasks, meet deadlines, and manage multiple initiatives simultaneously
  • Proven experience supporting senior leaders or executives
  • Strong proficiency in Microsoft Office 365, especially Outlook, PowerPoint, Word and SharePoint
  • Experience in internal communications, event coordination or project support is beneficial

Responsibilities

  • The Personal Assistant to the Group Deputy CFO provides high-calibre executive support, enabling effective prioritisation, smooth day-to-day operations and strong organisational discipline. The role is responsible for proactive diary, inbox, meeting and travel management, expenses and general administration, while also delivering high-quality coordination, governance and communications support. In addition, the role plays a key part in supporting the wider Group Strategic Finance & Performance Team through action tracking, briefing preparation, event coordination and special projects.
  • Manage the Director’s diary, ensuring effective prioritisation and readiness for all engagements
  • Coordinate travel, logistics and key documentation
  • Prepare high-quality meeting materials, briefings and follow-ups aligned to business priorities
  • Act as a key point of contact, ensuring clear and timely communication across stakeholders
  • Build and maintain strong relationships with senior stakeholders and support network. Maintain strict confidentiality and exercise sound judgement when handling sensitive information
  • Manage the Director’s inbox and workflow, prioritising effectively and driving efficiency
  • Coordinate key leadership routines and ensure smooth day-to-day operations
  • Track and follow up on key actions, decisions and deliverables
  • Attend key meetings, capture actions and ensure accountability across stakeholders
  • Maintain accurate organisational information, including team structures and calendars
  • Support onboarding and integration of new team members
  • Lead, design and deliver internal communications across the team, ensuring clarity, consistency and alignment with business messaging
  • Plan and deliver high-quality team events, offsites, all-hands meetings, workshops and charity days
  • Monitor team sentiment and engagement, proposing ideas and initiatives to strengthen collaboration and culture
  • Coordinate Sprint activities and support delivery of engagement commitments across the team
  • Support team governance including cycles, approvals, leadership routines and operational processes
  • Maintain distribution lists, team documentation and governance tools
  • Coordinate Group Strategic Finance & Performance Team activities including agendas, minutes, actions and communications
  • Lead and deliver special projects for the Group Deputy CFO, ensuring clear planning, stakeholder alignment and on-time delivery
  • Collaborate across functions and workstreams to drive project outcomes and support change initiatives
  • Track risks, milestones, KPIs and progress updates, providing concise reporting and recommendations

FAQs

What is the primary role of the Personal Assistant to the Group Deputy CFO?

The primary role is to provide high-calibre executive support, manage the Director’s diary, handle travel arrangements, prepare meeting materials, and ensure smooth day-to-day operations.

What qualifications are required for this position?

Strong organisational and planning skills, excellent communication skills, the ability to build trusted relationships, proactive problem-solving abilities, and proficiency in Microsoft Office 365 are required.

Is prior experience supporting senior leaders necessary for this role?

Yes, proven experience supporting senior leaders or executives is necessary.

How many days of annual leave does Vodafone offer?

Vodafone offers 28 days of annual leave plus bank holidays, with the option to buy, sell, or carry over 5 days per year.

Does the job include any special project responsibilities?

Yes, the Personal Assistant will lead and deliver special projects for the Group Deputy CFO, ensuring clear planning and stakeholder alignment.

Are there opportunities for professional development and growth in this role?

Yes, Vodafone actively promotes career growth and offers opportunities for personal and professional development.

How many charity days does Vodafone provide each year?

Vodafone provides 5 charity days per year.

What benefits are included in the compensation package?

The benefits include a yearly bonus, private pension contributions, private medical and dental insurance, health assessments, and additional discounts.

Are there any specific skills necessary for communications and engagement?

Yes, strong interpersonal skills, the ability to lead internal communications, and experience in event planning are beneficial.

Is there a supportive approach for applicants who may not meet all the criteria?

Yes, Vodafone encourages applicants who may not meet every part of the job description to apply, as they may still be a suitable candidate.

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Vodafone

Together We Can

Telecommunications
Industry
10,001+
Employees
1982
Founded Year

Mission & Purpose

At Vodafone, we are known for our technology, but the truth is, it is humanity that drives our business forward. With the global pandemic raising so many questions for tech brands, it has highlighted the leading role that we need to play. We believe that, when working together, humanity and technology can find the answers and create a better future for all. Working at Vodafone is all about helping people feel ready to benefit from new technology. We bring the future to even the most remote places, using technology to help families in disaster zones, showing young people that a phone is not just for fun and thinking about technology that doesn’t even exist yet. More than 35 years ago, we made the first-ever mobile phone call, we sent the first SMS in Britain and have been changing the lives of billions of people ever since. Now, we are using smartphones to fight cancer, big data for social good, and we aim to connect over 250 million people to our next generation networks by 2025. We are passionate about building a workplace where you can truly be yourself, share inspiration, embrace new opportunities, thrive and make a real difference to people and our planet. We are known for our technology, but it is humanity that drives us forward. What are you passionate about? #TogetherWeCan