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Personal Assistant

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Barclays

14d ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • London

AI generated summary

  • You must have strong organizational skills, clear communication, relationship-building abilities, and experience in finance. Confidentiality, multitasking, and deadline management are essential.
  • You will manage complex diaries, coordinate travel, provide administrative support, anticipate needs, and ensure efficient task management for senior stakeholders.

Requirements

  • Proven planning, organisational and time management skills with high attention to detail and ability to maintain confidentiality always are critical
  • Great relationship building skills to deal with a range of people, situations and ability to work as part of a team
  • Clear communicator in both verbal and written dialogue
  • Ability to work with key stakeholders, their teams, as well as attending to their obligations in terms of attending and delivering presentations at their respective senior leadership management forums, Monthly and Quarterly Business Reviews
  • Previous experience in financial organization is preferred
  • Preparing meeting minutes/agendas/correspondence/presentations in line with deadline
  • Friendly and calm demeanour and ability to multi task and handle varying levels of pressures and deadlines

Responsibilities

  • Join us as a Personal Assistant (PA), where you will be providing extensive PA support for a number of Managing Directors/Directors within Barclays Private Banking and Wealth Management.
  • You will be working with very key senior stakeholders who have demanding schedules.
  • Prioritizing and influencing will be key to making this role a success.
  • The role holder will be providing extensive and complex diary management for the key stakeholders and their respective teams (and completing all relevant travel and expenses where relevant, including cross border approvals), ensuring balance between workflow and meetings is achieved.
  • To provide administrative and organisational support to executives, managers, or teams.
  • To manage schedules, acting as a trusted point of contact, ensuring seamless coordination, efficient task management, and a professional presence for their assigned individuals or teams.
  • Management of executive, managers or team calendars and overseeing timely responses to meeting invitations and requests.
  • Planning and arranging travel itineraries, including flights, accommodation and ground transportation, ensuring timely and efficient travel for the executive or team.
  • Proactively anticipating the needs of the executive or team, prioritising tasks, and ensuring timely completion.
  • Management of day-to-day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies, annual leave records management, distribution list management and organisation management tasks.

FAQs

What is the primary role of a Personal Assistant at Barclays?

The primary role of a Personal Assistant at Barclays is to provide extensive PA support for Managing Directors and Directors within Private Banking and Wealth Management, including complex diary management, travel arrangements, and ensuring effective communication between stakeholders.

What skills are essential for success in this Personal Assistant role?

Essential skills include proven planning and organizational abilities, strong relationship-building skills, clear communication in both verbal and written forms, and the ability to maintain confidentiality at all times.

Is experience in the financial sector preferred for this position?

Yes, previous experience in a financial organization is preferred for this role.

What are the key accountabilities of a Personal Assistant?

Key accountabilities include managing executives' calendars, planning travel itineraries, anticipating the needs of executives or teams, and handling day-to-day administrative tasks such as managing expenses and maintaining filing systems.

What personal attributes are beneficial for a Personal Assistant?

Beneficial personal attributes include a friendly and calm demeanor, the ability to multi-task, and the capability to handle varying levels of pressure and deadlines.

Will the Personal Assistant be required to attend meetings and forums?

Yes, the Personal Assistant may be required to attend and support in delivering presentations at senior leadership management forums, Monthly and Quarterly Business Reviews.

How does this role contribute to the organization's objectives?

This role contributes by ensuring seamless coordination, effective task management, and providing a professional presence for executives, thereby facilitating their ability to meet organizational objectives.

Are there leadership responsibilities associated with this Personal Assistant role?

While the role mainly focuses on administrative support, if it has leadership responsibilities, the Personal Assistant is expected to guide and support professional development of team members, allocate work requirements, and coordinate team resources.

What values are expected to be demonstrated by all Barclays colleagues?

All Barclays colleagues are expected to demonstrate the values of Respect, Integrity, Service, Excellence, and Stewardship, alongside the Barclays Mindset of Empowering, Challenging, and Driving.

Is the Personal Assistant position based in a specific location?

Yes, this Personal Assistant role is based in London.

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Barclays

Barclays is a British multinational bank offering personal, corporate, and investment banking services worldwide.

Finance
Industry
10,001+
Employees
1690
Founded Year

Mission & Purpose

Barclays is a British universal bank. We are diversified by business, by different types of customers and clients, and by geography. Our businesses include consumer banking and payments operations around the world, as well as a top-tier, full service, global corporate and investment bank, all of which are supported by our service company which provides technology, operations and functional services across the Group. With over 325 years of history and expertise in banking, Barclays operates in over 40 countries and employs approximately 83,500 people. Barclays moves, lends, invests and protects money for customers and clients worldwide. Barclays is a trading name of Barclays Bank PLC and its subsidiaries. Barclays Bank PLC is registered in England and is authorised by the Prudential Regulation Authority and regulated by the Financial Conduct Authority and the Prudential Regulation Authority. Registered in England. Registered No. 1026167. Registered office: 1 Churchill Place, London E14 5HP.