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Personal Assistant

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The Walt Disney Company

1mo ago

  • Job
    Full-time
    Mid & Senior Level
  • Customer Relations
    People, HR & Administration
  • London

AI generated summary

  • You must have executive PA experience, strong MS Office skills, excellent communication, adaptability, detail orientation, problem-solving abilities, and be a team player in a fast-paced environment.
  • You will manage diaries, meetings, travel, expenses, and office systems. Provide team support for events and act as a contact point for queries, ensuring smooth operations and communication.

Requirements

  • Proven experience as a Personal Assistant to senior executives
  • Demonstrable working knowledge of MS Office, SAP, Concur and other associated administrative systems.
  • Experience working in a fast-paced, large multi-national organization.
  • High standards of verbal and written communication both external and internal – someone who can identify the audience and address them appropriately
  • Open and approachable
  • Able to work on own with minimal input from others but manage to get the job completed
  • Multi-tasking with tenacity to handle working with multiple stakeholders
  • Flexes to demands of role and support required to ensure timely delivery
  • Detail orientated – manage detail, manage nuances and document accurately
  • Strong team player with superlative inter-personal skills
  • Consideration of the needs of other people and plan accordingly
  • Ability to solve problems by efficient decision making
  • MS Office application skills desirable

Responsibilities

  • Diary Management: actively manage and implement effective day-to-day diary organization for UK Content & Affiliate Sales leadership team; ensure scheduling of timely updates and weekly briefings; communicate and liaise with other LOBs as required; and actively support daily time management between meetings.
  • Meeting Management: plan and schedule internal and external meetings for Affiliate, Content Sales and Transactional teams; facilitate agenda creation and distribution; and work with internal catering company to provide catering (within budget) when required.
  • Travel & Accommodation: manage all travel, transport and accommodation requirements including itineraries and bookings; and ensure all bookings are made within budget and in line with TWDC Travel & Expense policy.
  • Expenses: collate and file all expenses accurately and within required time-frame; and ensure all technical training in support of the above is completed and refreshers attended where required.
  • Office Management: manage TWDC administrative systems (e.g. SAP, Condeco, etc.); support PD leadership team with miscellaneous tasks; and liaise with staff, suppliers and clients, as required.
  • Team Assistance: support wider Platform Distribution leadership team in organising and implementing events, screenings and department functions when required. Providing ad hoc support when needed for the wider PD team.
  • Department Ambassador: act as central administrative point of contact for the PD team both internally and externally; ensure timely and professional handling of all queries; and manage and maintain filing systems, consistently seeking out improvements.

FAQs

Do we support remote work?

Yes, we support remote work in a hybrid format, with 4 days in the office and 1 day working from home (Monday or Friday).

What are the primary responsibilities of the Personal Assistant?

The primary responsibilities include diary management, meeting management, travel and accommodation arrangements, expense management, office management, team assistance, and acting as the department ambassador.

What qualifications and skills are required for this role?

Required qualifications include proven experience as a Personal Assistant to senior executives, knowledge of MS Office, SAP, and Concur, and strong verbal and written communication skills. The ideal candidate should also be detail-oriented, a strong team player, and capable of multitasking.

Is the role office-based?

Yes, this is an office-based role, requiring 4 days in the Hammersmith, London office and 1 day working from home.

What are the benefits offered to employees in this role?

Benefits include 25 days of annual leave, private medical insurance and dental care, free park entry for employees and their families, Disney discounts, excellent parental leave, and access to various Employee Resource Groups.

What is the structure of the Platform Distribution team?

The Platform Distribution team includes VPs of Affiliates, Content Sales, and Transactional, along with a wider support team, all working collaboratively to ensure effective operations.

How does the Personal Assistant interact with the team?

The Personal Assistant will partner with the Platform Distribution Executive Assistant and the wider team, acting as a central point of contact for communications and administrative tasks.

What is the company's stance on diversity and inclusion?

The Walt Disney Company is committed to diversity and inclusion, striving to form a workforce that represents diverse voices, identities, backgrounds, experiences, and perspectives.

Is experience in a large multinational organization preferred?

Yes, experience working in a fast-paced, large multinational organization is preferred for this role.

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The Walt Disney Company

Entertainment & Media
Industry
10,001+
Employees

Mission & Purpose

From classic animated features and exhilarating theme park attractions to cutting edge sports coverage, and the hottest shows on television, The Walt Disney Company has been making magic since 1923, creating unforgettable stories that connect with audiences around the world. And we’re just getting started! The key to our success…. The Cast, Crew, Imagineers and Employees who honor Disney’s rich legacy by stretching the bounds of imagination to create the never-before-seen, bringing unparalleled entertainment experiences to people of all ages. Begin a career that delivers unparalleled creative content and experiences to audiences around the world and just imagine the stories you could be part of… What is #LifeAtDisney like? It’s a series of magical moments with cast members and employees developing and telling our stories in the most innovative ways. Whether it’s a day spent as a Disney VoluntEAR, or celebrating the release of a new interactive experience, retail product or movie, our days are filled with the knowledge that we are creating entertainment experiences the whole family can enjoy. Follow @DisneyCareers on Facebook, Twitter and Instagram for a peek behind-the-curtain, and discover how you could connect to a world of stories with Disney!