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Personal Assistant

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Vodafone

19d ago

  • Job
    Full-time
    Mid & Senior Level
  • Legal
    People, HR & Administration
  • London

AI generated summary

  • You need proven PA experience, strong organizational skills, excellent communication, discretion with sensitive info, and proficiency in managing diaries and IT tools like Outlook and Excel.
  • You will manage diaries, coordinate travel, prepare documents, take meeting minutes, oversee onboarding and offboarding, and provide administrative support to senior leaders and their teams.

Requirements

  • Proven experience in a Personal Assistant or Executive Assistant role supporting senior leaders
  • Strong organisational skills with the ability to manage multiple priorities in a fast‑paced environment
  • Excellent written and verbal communication skills, with strong attention to detail
  • Confidence working with senior stakeholders and handling sensitive and confidential information with discretion
  • Experience managing diaries, travel and expenses for senior executives
  • Strong IT capability, including Microsoft Outlook, Word, PowerPoint and Excel

Responsibilities

  • The Personal Assistant will provide high‑quality, proactive administrative and organisational support to two senior leaders, as well as broader support to their teams as required.
  • This is a fast‑paced role requiring excellent judgement, attention to detail, discretion, and the ability to manage multiple priorities.
  • Provide comprehensive administrative support to the Group Deputy Company Secretary and the Legal & Compliance Director for Vodafone Business
  • Deliver full diary management, coordinating complex internal and external meetings across the UK, Europe, APAC and the Americas, working confidently across multiple time zones
  • Organise and manage all aspects of overseas and domestic travel, including flights, accommodation, itineraries, visas and associated logistics
  • Prepare, format, quality‑check and manage documents, presentations and materials for meetings and wider business use
  • Draft meeting agendas, coordinate attendees, book meeting rooms, log external visitors on internal systems and host visitors when required
  • Take accurate and timely minutes of meetings, capturing key discussions, actions and decisions, and following up with stakeholders to ensure completion
  • Manage purchase orders including creation, tracking and liaison with Finance and other internal teams to ensure timely processing
  • Process and oversee expenses
  • Manage end‑to‑end employee onboarding and offboarding, including arranging IT equipment (laptops and phones), building access, email setup and coordination with IT and other support teams
  • Provide and manage access to internal systems for new starters and existing team members, ensuring appropriate permissions are maintained
  • Maintain and update team distribution lists to ensure accuracy as individuals join or leave the business
  • Arrange couriers for sensitive and formal documentation, including statutory forms to Companies House
  • Provide ad‑hoc administrative support to the Corporate Secretariat and Vodafone Business Legal & Compliance team as required

FAQs

What are the primary responsibilities of the Personal Assistant role?

The primary responsibilities include providing comprehensive administrative support to senior leaders, managing diaries and travel, preparing documents and presentations, taking meeting minutes, handling expenses, and supporting employee onboarding and offboarding processes.

Is prior experience required for this position?

Yes, proven experience in a Personal Assistant or Executive Assistant role supporting senior leaders is required.

What skills are necessary to succeed in this role?

Strong organisational skills, excellent written and verbal communication, attention to detail, confidence in handling sensitive information, and IT proficiency (particularly in Microsoft Outlook, Word, PowerPoint, and Excel) are necessary.

What kind of work environment can I expect?

You can expect a fast-paced work environment that requires excellent judgement and the ability to manage multiple priorities effectively.

Is there an opportunity for professional growth in this role?

Yes, Vodafone offers opportunities for career growth and development while promoting a work-life balance.

What benefits are offered to employees in this role?

Benefits include a yearly bonus, generous annual leave, maternity leave, a private pension, access to private medical and dental care, and additional discounts on various services.

Are there any diversity and inclusion initiatives at Vodafone?

Yes, Vodafone is committed to increasing diversity, ensuring equal representation, and creating a workplace where everyone feels safe, valued, and included.

How are meetings managed for the senior leaders?

The Personal Assistant will deliver full diary management, coordinating complex internal and external meetings across multiple time zones.

What support will I provide to the Legal & Compliance team?

You will provide ad-hoc administrative support, manage purchase orders, process expenses, and assist with document preparation for the Legal & Compliance team.

What should I do if I don't meet every qualification listed?

If you’re excited about the role, we encourage you to apply even if your experience doesn't align exactly with every part of the job description, as you may still be the right candidate for this role or another opportunity.

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Vodafone

Together We Can

Telecommunications
Industry
10,001+
Employees
1982
Founded Year

Mission & Purpose

At Vodafone, we are known for our technology, but the truth is, it is humanity that drives our business forward. With the global pandemic raising so many questions for tech brands, it has highlighted the leading role that we need to play. We believe that, when working together, humanity and technology can find the answers and create a better future for all. Working at Vodafone is all about helping people feel ready to benefit from new technology. We bring the future to even the most remote places, using technology to help families in disaster zones, showing young people that a phone is not just for fun and thinking about technology that doesn’t even exist yet. More than 35 years ago, we made the first-ever mobile phone call, we sent the first SMS in Britain and have been changing the lives of billions of people ever since. Now, we are using smartphones to fight cancer, big data for social good, and we aim to connect over 250 million people to our next generation networks by 2025. We are passionate about building a workplace where you can truly be yourself, share inspiration, embrace new opportunities, thrive and make a real difference to people and our planet. We are known for our technology, but it is humanity that drives us forward. What are you passionate about? #TogetherWeCan