Logo of Huzzle

Home

Matches

Explore

Manage

Personal Assistant (contract)

image

BP

Jun 21

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
  • London

AI generated summary

  • You need senior-level admin experience, excellent communication skills, diary management, cultural awareness, and proficiency in MS Office. Must handle confidentiality, juggle priorities, and manage global stakeholders effectively.
  • You will manage diaries, organize meetings and travel, handle communications and logistics, support board activities, and ensure confidentiality while preparing documents and tracking deadlines.

Requirements

  • Previous administrative experience at senior level including intelligent diary management.
  • Good interpersonal skills with the ability to work effectively at multiple levels in the organisation.
  • Proficiency in English, strong written and verbal communication skills; able to build rapport while confidently challenging and influencing when needed.
  • Able to cope with ambiguity in a high-pressure environment, remaining calm when managing multiple competing priorities.
  • Independent, self-motivated and detail oriented.
  • Excellent team behaviours.
  • Intermediate/advanced proficiency in MS office tools.
  • Cultural proficiency, self-awareness, and the ability to work in varied cultural environments.
  • When entrusted with confidential information, will always handle it with utmost duty of care and tact.
  • Willingness to learn how to use co-pilot to automate tasks and increase productivity.
  • Experience of managing global stakeholders, both internal and external.
  • Highly organised, and systematic in ways of working.
  • A track record of balancing complex schedules, meeting logistics and conflicting priorities.
  • Able to differentiate between business-critical and other priorities when managing the diary.

Responsibilities

  • Diary management
  • Organising meetings
  • Management of travel arrangements and expenses for VP, FBT.
  • Management of distribution lists, incoming/outgoing mails and logistics for key meetings, town halls, workshops and events.
  • Sending key announcements using dotmailer.
  • Supporting the VP in her capacity as a Board Director and Audit committee chair of Azule including pulling together agendas and pre-reads for key external meetings.
  • You will also provide a link between bp offices and leaders, maintaining a good working relationship with key contacts both externally to bp and other parts of the Group.
  • There is a need to handle administrative matters in the strictest confidence and maintain all relevant records and files.
  • You may help prepare various documents, correspondence, reports, agreements, presentations, and spreadsheets and track critical deadlines and initiate follow-up actions in a timely manner.

FAQs

What is the location for this Personal Assistant role?

The role is based in London and Sunbury, with a requirement to be onsite for 3 days a week.

What is the contract length for this position?

The contract length for this position is 6 months.

What are the working hours for this role?

The working hours are 8 hours per day, totaling 24 hours per week.

Who will the Personal Assistant be supporting?

The Personal Assistant will be supporting the VP Accounting and Control FBT, who oversees a team of over 1800 people across various locations.

What types of tasks will the Personal Assistant be responsible for?

The Personal Assistant will manage diary management, organise meetings, arrange travel and expenses, manage distribution lists and emails, and support the VP in her capacity as a Board Director and Audit committee chair.

Is prior experience required for this role?

Yes, previous administrative experience at a senior level, including intelligent diary management, is required.

What skills are important for this position?

Important skills include strong written and verbal communication, excellent interpersonal skills, the ability to manage multiple priorities, proficiency in MS Office tools, and cultural proficiency.

Will the Personal Assistant need to handle confidential information?

Yes, the Personal Assistant is expected to handle confidential information with the utmost care and tact.

Is there any flexibility in working hours?

Yes, some flexibility around working hours may be beneficial, especially given the global spread of the teams you will work with.

Does the company promote diversity and inclusion?

Yes, the company values diversity and is committed to crafting an inclusive environment where everyone is respected and treated fairly.

Are remote or hybrid work options available for this role?

Yes, while the role is primarily onsite, there is some flexibility for remote work in a hybrid format.

What tools or software proficiency is required for this role?

Intermediate to advanced proficiency in MS Office tools is required for this position.

Will the Personal Assistant be managing global stakeholders?

Yes, experience in managing global stakeholders, both internal and external, is expected for this role.

Is there a need for cultural awareness in this position?

Yes, cultural proficiency and the ability to work in varied cultural environments are important for this role.

image

BP

Reimagining energy for people and our planet

Energy
Industry
10,001+
Employees
1909
Founded Year

Mission & Purpose

The world is changing fast and our industry is changing with it. The energy mix is shifting towards lower carbon sources, driven by technological advances and growing environmental concerns. In bp, we will help drive this transition - and our business will be transformed by it. We are continually looking for talented, committed and ambitious people to help us shape the face of energy for the future.

Benefits

  • Health Insurance

  • Dental Insurance

  • Accidental Death & Dismemberment Insurance

  • Disability Insurance

  • Vision Insurance